Sort Custom Fields in ClickUp

Custom Fields in ClickUp let you track the exact information your team needs, and manually sorting them helps keep that information organized and easy to scan. This guide explains how to reorder Custom Fields by dragging and dropping them in the Custom Field Manager, so your most important data always appears exactly where you want it.

Why manually sort Custom Fields in ClickUp

As your workspace grows, lists and tasks can accumulate many Custom Fields. Manually sorting these fields brings structure to your views and improves productivity.

Reordering Custom Fields in ClickUp lets you:

• Group related fields together for faster scanning.
• Move high-priority data to the front of your List view.
• Keep Task view layouts consistent for your entire team.
• Reduce scrolling and visual clutter in complex projects.

Instead of recreating fields or changing layouts one by one, you can use a single manager to sort them for multiple locations at once.

Where Custom Fields can be sorted in ClickUp

You can manage sorting for fields that appear in several parts of the platform. In ClickUp, manual sorting affects:

• List view: Columns representing each Custom Field.
• Task view: The Custom Fields section inside an individual task.
• Multiple locations: Spaces, Folders, and Lists using the same field.

Using the Custom Field Manager makes it easier to keep the same order across all related locations.

Open the ClickUp Custom Field Manager

To begin sorting your Custom Fields, first open the Custom Field Manager from any List.

Steps to access the ClickUp Custom Field Manager

1. Open the Workspace and navigate to a List that contains the fields you want to reorder.
2. Make sure you are in List view so you can see your Custom Field columns.
3. At the top of the List, find the field column headers and click the + icon or the Fields menu, depending on your current layout.
4. Select Manage Custom Fields or a similarly labeled option to open the Custom Field Manager panel.

The Custom Field Manager shows every field connected to that location, including shared fields used in other parts of your ClickUp Workspace.

Manually sort Custom Fields in ClickUp List view

Once the Custom Field Manager is open, you can manually sort the order that fields appear in List view.

Drag and drop Custom Fields in ClickUp

1. In the Custom Field Manager, locate the list of fields for the current location.
2. Hover over the field you want to move. A drag handle or grab icon will appear on the left side of the field row.
3. Click and hold the drag handle.
4. Drag the field up or down to the new position in the list.
5. Release the mouse button to drop the field in place.

The updated field order is immediately reflected in your List view column layout. The first fields in the manager will show up closest to the left side of your List, making them easier to see and use.

Tips for organizing List view with ClickUp Custom Fields

• Place high-priority fields such as status-related or money-related fields at the top of the order.
• Group similar data types, like dates together or numeric fields together, for quick comparison.
• Move rarely used fields toward the bottom to reduce distraction while working.
• Review the order regularly as your processes change so the List layout always matches your workflow.

Sort Custom Fields for ClickUp Task view

The Custom Field Manager also controls how fields appear in the Task view for that same location. When you change the order of fields in the manager, the Task view layout adjusts automatically.

How sorting affects ClickUp tasks

After you reorder fields in the manager:

• The Custom Fields section inside each task in the location reflects the new order.
• Team members see the same arrangement, keeping your workspace consistent.
• Important task attributes appear at the top of the Custom Fields area, improving visibility.

This is especially helpful when onboarding new teammates or standardizing processes across several Lists that share the same Custom Fields in ClickUp.

Manage shared Custom Fields across ClickUp locations

Many Custom Fields are shared across multiple Lists, Folders, or Spaces. Sorting them from one location can help keep your broader ClickUp Workspace uniform.

Understand where a field is used in ClickUp

Inside the Custom Field Manager, each field often displays where it is being used. This may show the number of locations or a list of connected items. Use this information to understand how reordering might affect other parts of your workspace.

Best practices for multi-location sorting

• Review the usage of a field before moving it to avoid unexpected layout changes in other Lists.
• Align sorting standards, such as always placing identifier fields (IDs or reference numbers) first.
• Test changes in a single List before replicating the structure in additional locations.
• Communicate updates to your team when you significantly change the order of widely used fields.

Troubleshooting Custom Field sorting in ClickUp

If your new order does not appear where you expect it, work through the checks below.

Verify you are sorting the correct ClickUp location

• Confirm that the List you opened the Custom Field Manager from is the one you are viewing.
• Make sure the List or Folder is not filtered to hide certain fields.
• Check that you are not in a different view type, such as Board or Calendar, where Custom Fields appear differently.

Check field permissions and access

• Ensure you have the necessary permissions to edit Custom Fields in that Space or Folder.
• If your changes are not saving, try refreshing the page and repeating the drag-and-drop steps.
• Work with a Workspace admin if you believe a permission setting is preventing updates.

Learn more about ClickUp Custom Fields

To dive deeper into the official documentation, you can review the original guide on manually sorting Custom Fields in ClickUp at this support article.

If you are optimizing complex workflows, implementing AI, or need expert help with organizing your workspace and documentation, you can also explore consulting services at Consultevo.

Summary: keep Custom Fields organized in ClickUp

Manually sorting Custom Fields in ClickUp gives you direct control over how information appears in both List and Task views. By using the Custom Field Manager to drag and drop fields into your preferred order, you create a cleaner, more consistent experience for your entire team, reduce clutter, and ensure that critical data is always front and center where you need it most.

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