Master Status Cards in ClickUp

Status cards in ClickUp give you a fast, visual summary of how work is progressing across your Lists, Folders, and Spaces. By learning how to configure, read, and customize these cards, you can quickly spot bottlenecks, track completion rates, and make smarter decisions about your team’s workload.

What Status Cards in ClickUp Do

Status cards display how many tasks are currently in each status within a view. They help you understand the overall health of your workflow at a glance.

With Status cards in ClickUp, you can:

• See how many tasks are in each status.
• Track the percentage of tasks in a status relative to the view.
• Monitor progress across multiple locations.
• Use cards in Board and Table views to filter and focus your work.

These cards rely entirely on what is shown in the current view, so any filters or locations you select directly affect what appears on a Status card.

Where Status Cards Appear in ClickUp

Status cards are available on specific view types in ClickUp. Understanding where they appear helps you decide when to use them.

ClickUp List view and Status cards

In List view, Status cards appear in the toolbar and show all non-closed statuses used by tasks in that view. They summarize how many tasks are currently in each stage of your process.

ClickUp Board view and Status cards

In Board view, Status cards sit above your columns and help you quickly understand how many tasks are in each visible status. Because Board view organizes tasks by status, this is one of the most powerful ways to use Status cards in ClickUp.

ClickUp Table view and Status cards

In Table view, Status cards appear in the top toolbar. They reflect the tasks visible in the current Table, including anything filtered or grouped. This lets you track status distribution even when working with spreadsheet-like task lists.

How Status Cards Work in ClickUp

Each Status card in ClickUp shows a quick breakdown of the tasks in a single status. The information is always calculated from the tasks currently visible in the view.

Every Status card typically includes:

• Status name: The exact status shown on your tasks, such as In Progress or Review.
• Number of tasks: Count of tasks in that status within the view.
• Percentage: The percentage of visible tasks in the view that are in that status.

If you change filters, locations, or view settings, the Status cards automatically update to reflect the new task set.

Enable and View Status Cards in ClickUp

Follow these steps to work with Status cards in a typical ClickUp view. The options may look slightly different between List, Board, and Table, but the core process is similar.

Step 1: Open a supported ClickUp view

1. Navigate to your Workspace and open a Space, Folder, or List.
2. Select a List, Board, or Table view where Status cards are supported.
3. Confirm that tasks with different statuses exist in the view.

Step 2: Confirm Status cards are visible

1. Look at the toolbar at the top of the view.
2. Find the section labeled with status names and task counts.
3. If the Status cards are hidden due to limited space, adjust your browser zoom or hide other toolbar elements to bring them into view.

Step 3: Read the Status card details

1. Hover over a Status card to see more details, if available.
2. Check the total count of tasks in that status.
3. Review the percentage of tasks in that status compared to all tasks in the view.

These simple steps make Status cards an important part of daily task tracking in ClickUp.

Filter and Analyze Tasks Using Status Cards in ClickUp

Status cards not only show information, they also help you filter tasks in ClickUp. This makes it easy to focus on a single stage of your workflow.

Filter tasks by status with Status cards

1. Open a List, Board, or Table view that includes Status cards.
2. Click a Status card representing the status you want to focus on.
3. Watch as the view filters to show only tasks in that selected status.
4. Click the card again, or clear filters, to return to the full task list.

This quick filtering process is very useful when you need to review stuck work, review tasks in a specific status, or confirm completion rates.

Use Status cards to spot workflow issues

Here are ways to interpret Status cards in ClickUp for better workflow decisions:

• Bottlenecks: If one status has a significantly higher task count, your work may be stuck there.
• Throughput: A healthy distribution of cards suggests smooth progress through statuses.
• Completion rate: Comparing active statuses to Completed or Done helps you gauge how close the work is to finishing.

Customize Statuses and Their Cards in ClickUp

The content of Status cards depends on the workflow configuration in ClickUp. When you modify statuses, your cards change automatically.

Edit workflows to update Status cards

1. Go to the Space, Folder, or List where you want to adjust workflows.
2. Open the settings menu and select Statuses or Workflows.
3. Add, remove, or rename statuses for that location.
4. Save your changes and return to the view.

After updating the workflow, the Status cards in the view will reflect the new set of statuses. Any status removed from the workflow will also disappear from the cards once no tasks use it in the view.

Adjust filters to refine Status card data

You can control which tasks are counted on Status cards in ClickUp by fine-tuning your filters:

• Filter by Assignee to see statuses for one person’s tasks.
• Filter by Priority to focus on urgent work.
• Filter by Due date to track upcoming tasks by status.
• Filter by Custom Fields to analyze segmented work.

Every filter you apply recalculates the Status cards in real time, giving you a custom view of progress.

Tips for Using Status Cards Effectively in ClickUp

To get the most value from Status cards, use them as a daily checkpoint in your ClickUp workflow.

• Start your day with Status cards: Open a key List or Board view and review each card to understand where work is concentrated.
• Monitor stuck work: Click cards that show a high number of tasks to investigate potential blockers.
• Use in meetings: Share your screen and use Status cards as a simple visual for standups and status reviews.
• Pair with filters: Combine Status cards with assignee or team filters for focused one-on-one or team reviews.

Learn More About ClickUp Status Cards

For the original reference documentation on Status cards, see the official Help Center article at Status cards in ClickUp. It provides the authoritative description of how these cards behave across different views.

If you need expert help implementing efficient workflows or auditing how you use ClickUp across your organization, you can also explore consulting resources like Consultevo for broader productivity and process support.

By consistently checking Status cards in ClickUp and pairing them with well-designed workflows and filters, you can maintain clear visibility into your team’s progress and keep projects moving smoothly from start to finish.

Need Help With ClickUp?

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