How to Use ClickUp Task-Based Notifications
Task-based notifications in ClickUp help you and your team stay on top of every important change in your workspace. This guide shows you exactly how to turn them on, customize what you see, and manage alerts so you only receive the updates that matter.
What Are Task-Based Notifications in ClickUp?
Task-based notifications keep you informed about activity that happens on specific tasks and subtasks. When something changes, you receive alerts in your notifications feed so you can respond quickly and keep work moving.
These notifications can be triggered by many types of task activity, including:
- New comments and replies
- Changes to task statuses
- Updates to assignees or watchers
- Due date changes
- Time tracking activity
- Task creation or removal (in some cases)
You can control what you are notified about at the task level, for individual users, and for specific types of changes.
Accessing Task-Based Notifications in ClickUp
To work efficiently, it helps to understand where task-based notifications live inside ClickUp and how to open them.
Open the Notifications Center in ClickUp
- Log in to your workspace.
- In the top navigation bar, locate the notification (bell) icon.
- Click the bell icon to open the notifications center.
From here, you can see alerts triggered by activity on tasks you follow, tasks you are assigned to, or tasks that match your notification settings.
Follow or Unfollow a Task in ClickUp
Following a task ensures you receive task-based notifications when important changes occur. Unfollowing a task helps reduce noise when you no longer need ongoing updates.
How to Follow a Task
- Open the task you want to follow.
- At the top of the task view, locate the watchers or followers area.
- Click the option to add yourself as a watcher if you are not already added.
Once you are added as a watcher, you will start receiving notifications according to your personal preferences.
How to Unfollow a Task
- Open the task you want to stop following.
- Find your avatar in the watchers or followers section.
- Click to remove yourself as a watcher.
After you unfollow the task, you will stop receiving most task-based updates from it, depending on any broader workspace settings.
Configure Task-Based Notification Settings in ClickUp
To avoid notification overload, configure which task changes will trigger alerts. You can adjust your own settings so ClickUp only sends relevant information.
Open Your Notification Settings
- Click your avatar or profile icon in the bottom or top corner of the screen.
- Select Settings from the menu.
- Go to the notifications section of your account preferences.
From this panel, you can review and adjust how task-based notifications behave across locations, views, and devices.
Choose Which Task Events Trigger Notifications
You can usually toggle on or off different types of task events. While specific labels may vary, common options include:
- Status changes (for example, when a task moves from To Do to In Progress)
- New comments, mentions, and replies
- Assignment changes (when you or others are added or removed)
- Due date or start date updates
- Priority changes
- Attachments added to the task
Adjust these toggles to align notifications with your role and responsibility on the team.
Control Device and Channel Notifications in ClickUp
Depending on your plan and personal settings, you may be able to configure where you receive task-based notifications. Common channels include:
- In-app notifications inside ClickUp
- Email notifications
- Desktop notifications
- Mobile push notifications
Disable channels that cause distraction and keep the ones that help you react quickly to important task updates.
Manage and Clear Task-Based Notifications
Once notifications start to accumulate, it is useful to organize and clear them so you do not miss crucial information.
Filter Notifications by Type
Inside the notifications center, you may see filters or tabs that help you focus on specific categories. Common filters include:
- All notifications
- Only mentions and assigned comments
- Only tasks assigned to you
- Unread notifications
Use these filters to quickly review the most relevant updates across all your ClickUp workspaces and spaces.
Mark Notifications as Read or Unread
- Open the notifications center.
- Hover over an individual notification, then click to mark it as read.
- Use bulk actions (if available) to mark multiple notifications at once.
Marking notifications as read makes it easier to see new task-based alerts as they arrive.
Open Tasks Directly from Notifications
Whenever you see a task-based notification that needs your attention, you can jump directly into the task:
- Click the notification in the list.
- The linked task opens in a new panel or window.
- Review the change, add comments, or update any task details as needed.
This workflow reduces context switching and helps you handle changes in real time.
Use ClickUp Task-Based Notifications for Team Collaboration
When configured correctly, task-based notifications can significantly improve communication and accountability for your team.
Best Practices for Team Notification Settings
- Encourage each teammate to customize their personal notification settings.
- Ask owners of critical tasks to follow those tasks closely.
- Use mentions in comments to trigger targeted task-based alerts.
- Review notification patterns regularly to reduce unnecessary noise.
Aligning your team around shared practices ensures ClickUp supports collaboration instead of interrupting it.
Leverage Comments and Mentions
Comments and mentions are among the most powerful triggers for task-based notifications:
- Use comments to document decisions or changes.
- Mention teammates when you need input, approvals, or updates.
- Reply directly in the task to keep conversation attached to context.
These practices help your team keep discussion organized and searchable within tasks.
More Resources on ClickUp Task-Based Notifications
You can review the original product documentation on task-based notifications directly from the platform here: ClickUp task-based notifications reference.
For additional workflow strategy, automation ideas, and implementation support beyond the core features of ClickUp, you can explore expert resources at Consultevo.
By configuring task-based notifications carefully and reviewing them regularly, you can ensure that ClickUp keeps your team informed about the right updates at the right time, without overwhelming anyone with noise.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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