Time Reporting in ClickUp: Complete How-To Guide

ClickUp makes it easy to track time, analyze work, and create accurate time reports for billing, payroll, and productivity. This guide walks you through how to set up time tracking, log time, and build useful time reports using built-in views and reporting tools.

Getting started with ClickUp time reporting

Before you can build time reports, you need to make sure time tracking is turned on in your Workspace and that your team knows where and how to log their time.

Enable time tracking in ClickUp

Time tracking must be enabled at the Workspace level. Once it is turned on, time can be tracked on individual tasks from multiple places in the platform.

1. Open your Workspace settings from the main navigation.
2. Locate the time tracking or time reporting settings area.
3. Enable time tracking for the Workspace, and confirm any required permissions.

After this is enabled, members can log time directly on tasks, and the data will flow into your reporting tools.

Ways to track time on ClickUp tasks

There are several ways to track time that later appear in your time reports:

• Task view timer: Start, pause, and stop a timer directly on a task.
• Manual time entries: Add time entries with a date, duration, and optional notes.
• Global timer: Use the timer in the top navigation to track time and assign it to a task.
• Browser or desktop apps: Use the timer in the ClickUp apps to track time while you work.

Each time entry becomes a data point that can be grouped, filtered, and summarized in different time reporting views.

Using ClickUp for basic time reports

Once time tracking is enabled and your team records time, you can use several native features in ClickUp to review and manage tracked hours.

View time tracked on individual tasks

Every task can show total time tracked plus individual entries. This is useful for reviewing effort on specific work items before building broader time reports.

1. Open a task.
2. Locate the time tracking area in the task pane.
3. Review total time tracked and expand to see each entry, including date, duration, assignee, and notes.

You can edit or delete specific entries if needed, which will update your reporting views automatically.

Use List view to see time at a glance in ClickUp

List view can display time tracked per task alongside other task fields. This helps you understand how much time has been spent across a group of tasks.

1. Open a List that contains the tasks you want to review.
2. Customize the columns to show time tracked or time estimate fields.
3. Sort or filter tasks by time tracked to identify outliers or high-effort items.

This is a quick way to get informal time reports without building specialized reporting dashboards.

Advanced ClickUp time reporting options

For more detailed analysis, you can use advanced features in ClickUp such as Dashboards, the Workload view, and additional reporting tools that summarize time across spaces, folders, and Lists.

Create time reporting Dashboards in ClickUp

Dashboards let you create flexible, visual time reports using widgets. You can focus on teams, individuals, time periods, or specific projects.

1. Navigate to the Dashboards area.
2. Create a new Dashboard or open an existing one.
3. Add time-related widgets, such as:

• Time tracked by assignee to see how many hours each person has logged.
• Time tracked by task or List to analyze where time is going.
• Time tracked over time to view weekly or monthly trends.

Configure each widget’s filters for date range, locations, and users so your Dashboard becomes a reusable time reporting hub.

Use Workload and team views for ClickUp capacity reporting

Workload and other resource views show time in relation to capacity, which is helpful for planning and balancing schedules.

1. Open a Workload or similar resource view.
2. Choose whether to base capacity on time estimates or tracked time.
3. Set daily or weekly capacity for each user.
4. Review how tracked or estimated hours compare to capacity for each person.

This makes it easier to understand who is overbooked, who has room for more work, and whether projects are on track based on current time trends.

Building ClickUp time reports for billing and payroll

You can combine time tracking with custom fields and filters to create reports suitable for invoicing clients or processing payroll.

Tag and categorize time entries in ClickUp

Categorizing time entries makes your reports more meaningful. You can use custom fields, tags, or task organization to distinguish billable and non-billable time or to track different cost centers.

• Create tasks or Lists for different clients or projects.
• Use tags for billable, non-billable, or specific service types.
• Add custom fields to capture rates, departments, or roles.

These categories can then be used in filters inside your time reporting views.

Filter and export ClickUp time data

To prepare time data for billing or payroll, filter it down to what you need and then export:

1. Open a view or Dashboard containing your time reporting widgets.
2. Apply filters for date range, assignee, client, List, or any other relevant field.
3. Use the available export options (for example, CSV) to download time data.
4. Import the exported data into your accounting, billing, or payroll system.

This process lets you use ClickUp as the central source for time tracking while maintaining your existing financial workflows.

Best practices for accurate time reporting in ClickUp

To get reliable time reports, establish simple workflows and standards for your team.

Standardize how your team tracks time in ClickUp

Clearly define how and when team members should track time, such as:

• Always log time on the correct task before moving it to done.
• Use consistent tags or custom fields for billable work.
• Submit manual adjustments or corrections by a specific date each week.

Consistent behavior ensures that your ClickUp time reporting reflects reality and can be trusted for decisions.

Review and audit ClickUp time entries regularly

Managers or project leads should periodically review time reports to catch issues early.

• Look for missing time or unusually high entries.
• Confirm that entries are on the correct tasks and projects.
• Compare time tracked against estimates to improve future planning.

Regular audits help improve data quality and highlight training needs or process gaps.

More resources for mastering ClickUp time reporting

You can deepen your understanding of available features and configuration options by reviewing the original documentation and expert resources.

• Official help article on using ClickUp for time reporting: ClickUp for time reporting
• Consulting and implementation guidance for time tracking setups: Consultevo

By combining accurate tracking, thoughtful structure, and consistent review, you can turn ClickUp into a powerful time reporting system for your entire organization.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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