Time reporting in ClickUp views
Using ClickUp for time reporting lets your team turn everyday task views into powerful time tracking reports without leaving your workspace. By combining tracked and estimated time with filters, grouping, and export options, you can quickly understand where time is spent and share this data with stakeholders.
This how-to guide explains how to set up time reporting in different views, customize columns, and export data for payroll, invoicing, and project analysis.
Understand how ClickUp time reporting works
Time reporting in ClickUp pulls data directly from Time Tracked and Time Estimated fields on your tasks. You can view that data in multiple ways depending on the view type you choose.
- Time Tracked: Actual time logged on tasks.
- Time Estimated: Planned or expected effort for a task.
- Difference: The gap between estimated and tracked time to show under‑ or over‑spend.
Most reporting happens in List view, where you can add and rearrange time-related columns. Calendar and Everything views also support time-focused reporting with their own layouts.
Use ClickUp List view for time reporting
List view in ClickUp is the most flexible place to build time reports because it supports custom columns, grouping, and sorting. You can tailor each list to answer a different time question, such as hours by assignee, by status, or by client.
Open or create a ClickUp List view
- Open a Space, Folder, or List where your tasks are stored.
- Select an existing List view tab, or click the + View button.
- Choose List to create a new list view for your time report.
Once the view is open, you can configure it to display the time information you need.
Add time columns in ClickUp List view
To report on time, show the relevant time columns.
- In the List view header, click the + icon on the right side of the columns.
- Search for and select Time Tracked to add the total time logged on each task.
- Optionally, add Time Estimated to compare planned vs tracked hours.
- Drag and drop columns to reorder them for clarity.
These columns update automatically as new time entries are logged on tasks in ClickUp.
Group ClickUp time data in List view
Grouping lets you turn a flat task list into a time summary by person, status, or any other field.
- At the top of your List view, click the Group by dropdown.
- Select a field to group by, such as Assignee, Status, or List.
- Review the totals that appear at the bottom of each group.
When grouped, ClickUp automatically shows the sum of Time Tracked and Time Estimated for each group and for the entire list. This is useful when you need:
- Total hours per team member.
- Time spent on open vs closed work.
- Hours by project or client list.
Filter ClickUp tasks for precise reports
Filters narrow your time report to just the tasks that matter, such as work completed in a specific date range or for a particular client.
- Click the Filter button at the top of the List view.
- Add conditions such as:
- Date created or Due date.
- Status (for example, only Done or Closed).
- Assignee or custom fields like Client.
- Apply the filter to update your view in real time.
Using filters ensures your ClickUp time report only includes relevant work for billing or analysis.
Sort ClickUp time columns
Sorting helps you quickly see which tasks or people have the highest or lowest time values.
- Hover over the Time Tracked or Time Estimated column header.
- Click the header to sort ascending or descending.
- Repeat for other columns as needed.
This simple step makes it easy to identify outliers and tasks that exceeded expectations.
Use ClickUp Calendar view for time reporting
Calendar view in ClickUp displays tasks with start and due dates on a timeline. While it is not a full reporting tool like List view, it helps you understand time in context of dates.
Open or create a ClickUp Calendar view
- Navigate to your Space, Folder, or List.
- Click + View and select Calendar.
- Choose a date range view, such as week or month.
Tasks are displayed on the calendar according to their dates, helping you visualize workload distribution.
Show time information on the ClickUp Calendar
To make Calendar view more useful for time reporting:
- Enable task fields that matter for time, such as assignee and status.
- Use filters to show only tasks with tracked time or certain tags.
- Switch between day, week, and month layouts to see time allocation at different scales.
Although Calendar view does not show time totals like List view, it is helpful to review when time-heavy work is planned or completed in ClickUp.
Use the Everything view in ClickUp for global time reporting
Everything view in ClickUp lets you report on time across your entire Workspace or selected locations. This is useful when you need high-level reporting for leadership, clients, or finance.
Access the Everything view in ClickUp
- In the left sidebar, click Everything.
- Switch to List layout within Everything.
- Use filters to limit the report to the Spaces, Folders, or Lists that matter.
Everything view combines time data from multiple locations, so you can build cross-project time reports with the same columns, grouping, and sorting tools available in other ClickUp list views.
Configure global time reporting columns
Within the Everything List layout, add the same time columns you used earlier:
- Time Tracked for actual hours.
- Time Estimated for planned hours.
- Additional columns such as Assignee, Status, and any relevant custom fields.
Then apply grouping and filters to get a global summary of work done in ClickUp across teams or clients.
Export ClickUp time reports
Exporting your time report lets you share data with payroll, clients, or external reporting tools.
Export time data from ClickUp List view
- Open the configured List or Everything view containing your time columns.
- Ensure filters and grouping are set the way you want for the export.
- Click the … (three dots) in the top-right corner of the view.
- Select the export option, such as Export to CSV.
The exported file includes the visible columns from your ClickUp view, so you can work with time data in spreadsheets or external systems.
Best practices for ClickUp time reporting
To keep your reports accurate and useful, follow these practices while working in ClickUp.
- Encourage consistent time logging: Ask your team to log time directly on tasks as they work, rather than all at once later.
- Use standard naming and tags: Align lists, tags, and custom fields so you can filter and group reports consistently.
- Save reporting views: Once you configure a time-reporting layout, save it as a dedicated view so you can revisit it easily.
- Protect reporting views: Restrict editing on key views if you want to maintain a consistent reporting format in ClickUp.
More help with ClickUp time reporting
You can find more details about views for time reporting directly in the official documentation at this ClickUp help article. If you need broader workflow or process optimization around reporting and automation, you can also explore consulting resources like Consultevo for additional support.
By configuring List, Calendar, and Everything views correctly, your workspace turns into a flexible time reporting system. With consistent data entry and clear view setups, ClickUp can provide the insight you need to manage capacity, control budgets, and improve project planning.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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