Time Tracking in ClickUp
ClickUp includes powerful time tracking tools so you can record, manage, and review how long work takes across all your tasks and projects.
This how-to guide walks you through enabling time tracking, logging time, editing entries, and reviewing reports so your team can keep accurate records.
Enable Time Tracking in ClickUp
Before you start logging work, make sure time tracking is turned on for your Workspace and spaces.
Turn on time tracking
- Open your Workspace settings.
- Locate the time tracking or time management settings.
- Enable the time tracking feature for your Workspace.
- Confirm that time tracking is available in the spaces where your team works.
Once enabled, you will see time tracking options on tasks, in various views, and in compatible apps.
Set workspace time tracking options in ClickUp
Configure additional options to match your workflow and policies.
- Decide whether people can track time only on assigned tasks or on any task.
- Choose if manual time entries are allowed in addition to timers.
- Set rules for required notes, labels, or tags on time entries.
- Decide whether users can delete or edit their own past entries.
These options help keep your time data accurate and consistent across ClickUp.
Ways to Track Time in ClickUp
You can track time in several ways, depending on how you and your team like to work.
Use the task-level timer
- Open the task where you want to track work.
- Find the time tracking section or timer icon.
- Click the timer to start tracking.
- Work on the task while the timer runs in the background.
- Click the timer again to stop and save the entry when finished.
This method is ideal when you focus on a single task and want an exact duration.
Log time manually in ClickUp
Sometimes you may forget to start a timer or need to record past work. You can add entries manually.
- Open the relevant task.
- Go to the time tracking section.
- Select the option to add or log time manually.
- Enter the duration or specific start and end times.
- Add notes or labels if your Workspace requires them.
- Save the new time entry.
Manual logging ensures you can capture all work, including offline activities like meetings or calls.
Track time from different ClickUp views
You are not limited to tracking at the individual task window. Time tracking can also be accessed from key views.
- List view: Start or stop timers on tasks directly from the list.
- Board view: Manage timers from cards while using a Kanban workflow.
- Other views: Check for time icons or columns that let you start, stop, or review entries.
Tracking time from multiple views keeps your process flexible while still recording accurate data in ClickUp.
Use the global timer
A global timer allows you to start tracking even before you open a specific task.
- Open the global timer from your main navigation or toolbar.
- Start tracking when you begin work.
- Select or change the associated task as you go.
- Stop the timer when finished to save the entry.
This approach is useful when you switch between tasks and want one central place to control your timer.
Track time with ClickUp apps
You can track time using different ClickUp apps and integrations.
- Desktop app: Use timers while working on your computer without staying in a browser tab.
- Mobile app: Log or edit time on the go, ideal for field work or travel.
- Browser extensions and integrations: Track time from other tools while still saving data back to tasks.
Using these apps ensures consistent time tracking even when your workflow spans multiple platforms.
Manage and Edit Time Entries in ClickUp
After tracking time, you may need to adjust or annotate entries.
Edit or delete tracked time
- Open the task that contains the time entry.
- Find the list of time entries within the time tracking section.
- Select the entry you want to change.
- Edit the duration, date, or associated notes as allowed by your Workspace settings.
- Save the update, or delete the entry if corrections require complete removal.
Permissions and workspace settings may limit who can edit or delete entries for audit and accuracy purposes.
Use labels and notes on ClickUp time entries
Labels and notes help categorize how time is spent.
- Add a brief description of the work completed.
- Apply labels for billable vs non-billable time, internal vs client work, or department tags.
- Keep notes consistent so reports are clear and easy to filter.
Structured data in time entries makes later analysis faster and more reliable.
View Time Tracking Data in ClickUp
Once your team consistently records time, you can review and report on the data.
Check time on individual tasks
Each task shows the time tracked so far.
- Open a task to see total duration across all entries.
- Review who logged time and when they worked.
- Use this information to understand effort and progress on specific work items.
Use reports and dashboards in ClickUp
Workspace reporting tools help you understand time across many tasks and projects.
- Create reports filtered by user, team, date range, or project.
- Compare estimated time with tracked time to identify variances.
- Build dashboards that highlight key time metrics for stakeholders.
These insights make it easier to plan capacity, improve estimates, and manage budgets.
Export or share time tracking data
Depending on your plan and settings, you may be able to export time data for billing, payroll, or analysis.
- Export entries for a specific date range.
- Share summaries with clients or leadership.
- Integrate with accounting or invoicing systems.
Consistent recording in ClickUp time tracking ensures downstream processes are smoother and more accurate.
Best Practices for Time Tracking in ClickUp
Use these tips to get reliable, useful data from your team.
- Encourage everyone to start timers when they begin focused work.
- Set daily or weekly reminders to log any missing time.
- Standardize labels and naming conventions.
- Review reports regularly to spot trends and issues early.
- Provide training so everyone understands how and why to track time.
Following a clear process creates trustworthy metrics for project planning and performance measurement.
Additional Resources
For more details about time tracking features, options, and limitations, review the official documentation on the ClickUp Help Center: ClickUp Time Tracking Help.
If you need expert implementation help, workflow design, or training around time tracking and broader workspace setup, you can explore consulting resources such as Consultevo.
By setting up time tracking correctly and training your team to use it consistently, you can turn ClickUp into a reliable source of truth for how work is scheduled, executed, and improved over time.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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