Time Tracking in ClickUp
ClickUp offers flexible time tracking so you can measure how long work takes, manage billable hours, and report on your team’s effort in one place. This guide explains how to enable time tracking, log time, edit entries, and review tracked data using the platform’s built-in tools and integrations.
Understand ClickUp time tracking options
Before you start, it helps to know the main ways time can be tracked and managed. Time tracking is task-based, which means every time entry is connected to a specific task so you can keep work organized and report accurately.
Common use cases include:
- Tracking time spent on tasks for internal productivity insights
- Recording billable and non-billable hours for clients
- Comparing estimated time to actual time
- Creating reports for projects and teams
You can track time directly in the platform, through the global timer, or by using supported integrations and extensions.
How to enable time tracking in ClickUp
Workspace owners and admins can control time tracking availability from settings. Once enabled, members can start timers or manually log time in supported views.
Step 1: Open workspace settings in ClickUp
- Sign in to your workspace.
- Open your profile or settings menu from the sidebar or top navigation.
- Go to your workspace settings or advanced settings area.
The exact labels may vary slightly based on interface updates, but time tracking lives in the settings section where you manage features and permissions.
Step 2: Turn on time tracking features
- Locate the time tracking or time-related settings section.
- Enable the workspace-level time tracking feature.
- Review any available options, such as:
- Who can track time
- Whether estimates and billable settings are allowed
- What default behaviors apply to new Spaces or Folders
When time tracking is enabled, tasks display time controls so you and your team can start logging work right away.
How to track time on tasks in ClickUp
You can track time for any task from the task view, supported list views, or the global time toolbar. The main options are using a live timer or adding time manually.
Use a live timer on a task in ClickUp
- Open the task where you want to track time.
- Locate the time tracking or timer control on the task.
- Click the control to start the timer.
- Work on the task while the timer runs in the background.
- Click the control again to stop the timer when you are finished.
When you stop the timer, a new time entry is created for that task. Depending on your configuration, you may be able to set billable status, add notes, or adjust the recorded duration before saving.
Manually log tracked time in ClickUp
If you forget to start a timer or need to record past work, you can add time manually.
- Open the relevant task.
- Click the time tracking area or an option like “Add time” or “Log time”.
- Enter the date and start/end time, or directly input the duration.
- Add a description or notes to clarify what was done.
- Set billable or non-billable status if available.
- Save the entry.
Manual entries appear alongside any timer-based entries so you have a complete history of your work on the task.
Manage and edit time entries in ClickUp
After capturing time, you may need to update entries for accuracy. You can review and edit time at the task level or from broader time views.
Edit time entries on a ClickUp task
- Open the task with the time you want to adjust.
- Expand the time tracking history or log.
- Select the entry you want to modify.
- Edit start time, end time, or duration as needed.
- Update notes, billable status, or the person associated with the time if permissions allow.
- Save your changes.
Permissions determine who can edit or delete time entries. Workspace owners and admins typically have broader control, while members may only edit their own time.
Delete time entries in ClickUp
If a time entry was created by mistake, it can usually be removed.
- Open the task or time view containing the entry.
- Find the specific record you want to delete.
- Use the delete or trash icon to remove it.
- Confirm the deletion when prompted.
Deleted entries are removed from totals and reports, so use this option carefully if you rely on time tracking for billing or compliance.
View and report on tracked time in ClickUp
Once you have time data, you can review it across tasks, lists, projects, and teams. Built-in views and reports help you understand how work is progressing.
Use time views and filters in ClickUp
Depending on your plan and configuration, you may have access to specialized views and reporting tools, such as:
- Time tracking widgets or dashboards that summarize hours
- Filters to show time by assignee, task, date range, or status
- List or table views that include total time columns
- Reports that compare estimated versus actual time
To explore time data:
- Open the relevant Space, Folder, or List.
- Switch to a view that supports time tracking, such as a time-based or table view.
- Apply filters to focus on specific people, time periods, or task groups.
- Use grouping options to see time by assignee, status, or location.
These tools make it easier to spot trends, identify bottlenecks, and refine your planning.
Use integrations and extensions with ClickUp time tracking
Time tracking can be extended with supported integrations, desktop tools, and browser extensions. These options let you track work across different environments while keeping data connected to your workspace.
Common scenarios include:
- Starting a timer from a browser extension while working in other web apps
- Using desktop apps to capture focus time without switching windows
- Integrating with invoicing or payroll tools that use tracked time for billing
To set up an integration, open your workspace settings or integrations area and follow the instructions for the relevant app or extension. After connecting, you can start timers or log time in ways that best match your workflow.
Best practices for reliable ClickUp time tracking
To get consistent results from your time tracking process, align your team on a few simple practices.
- Track time as you work: Encourage the use of live timers to reduce guesswork.
- Add clear notes: Describe what was done so reports are easy to understand later.
- Review entries regularly: Have team members check their time logs at the end of the day or week.
- Standardize billable rules: Define when to mark time as billable or non-billable and document it.
- Use reports to improve planning: Compare estimates to actuals to refine future project timelines.
Where to learn more about ClickUp time tracking
For detailed, feature-specific instructions, refer to the official help resources. You can explore the full time tracking section at this ClickUp time tracking help page, which includes up-to-date screenshots, plan availability, and advanced configuration options.
If you need expert help designing efficient workflows or implementing time tracking processes, you can also work with specialists such as Consultevo, who focus on optimizing work management systems.
By enabling time tracking, logging time consistently, and reviewing your data with the platform’s reporting tools, you can turn ClickUp into a reliable source of insight about how your team spends time and how to improve your operations.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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