ClickUp Time Tracking Limits Guide
The time tracking options in ClickUp help you measure effort on tasks, but each plan and Workspace has specific availability rules and limits. This guide explains how those limits work so you can plan your usage, avoid surprises, and know what happens when you reach your caps.
Understanding ClickUp Time Tracking Plans
Time tracking features in ClickUp depend on the plan your Workspace is on. Some plans include full access, while others have caps or no access to the native time tracking tool.
ClickUp plans with full time tracking
The following paid plans include full access to native time tracking without cap-based restrictions on tracked time:
- Unlimited
- Business
- Business Plus
- Enterprise
These plans allow members and guests with appropriate permissions to track time directly on tasks without worrying about Workspace-level tracked time limits.
ClickUp plans with limited or no time tracking
Other plans either limit or remove access to the native time tracking feature:
- Free Forever: Time tracking is available, but the Workspace has a lifetime cap on how much native time can be tracked.
- Legacy Free: Time tracking is not available.
If your organization relies heavily on time tracking data, consider a paid plan to remove the cap and ensure ongoing access.
ClickUp Time Tracking Feature Availability
Time tracking availability is controlled at the Workspace level in ClickUp. Every Workspace has a plan, and that plan defines what kind of time tracking you can use.
Workspace-based feature access in ClickUp
Each Workspace’s subscription dictates:
- Whether native time tracking is available at all
- How much total native tracked time is allowed
- Which advanced time tracking features are accessible
When you are part of multiple Workspaces, the time tracking tools available to you may differ depending on each Workspace’s plan.
Native vs external time tracking tools
ClickUp supports its own native time tracking tool, and you can also connect third-party tools using integrations:
- Native time tracking: Built into ClickUp tasks and subject to Workspace caps and feature availability.
- External tools: Connected via integrations or extensions and not counted against native tracked time limits.
Only native time that you track directly in ClickUp counts toward Workspace time tracking caps.
ClickUp Time Tracking Limits by Plan
Your plan determines how much native tracked time you can store and whether a limit applies.
Free Forever plan time tracking cap
On the Free Forever plan, each Workspace has a lifetime cap of native tracked time. That cap is shared across all members and guests in the Workspace.
- Once the cap is reached, you cannot add more native tracked time in that Workspace.
- Existing native time entries remain visible; you simply cannot add new ones.
- The cap applies only to native time, not external time sourced from third-party apps.
If you need to continue tracking, you can upgrade the Workspace to a paid plan to remove this cap.
Paid plans with no tracked time cap
Unlimited, Business, Business Plus, and Enterprise plans do not have a cap on the amount of native time that can be tracked in a Workspace.
- You can track time on as many tasks as you need.
- All members and guests with permissions can continue tracking without interruption.
- Your reporting on time tracking data will always include native entries without being limited by a lifetime cap.
Even though there is no cap on tracked time itself, some advanced time tracking features may vary by paid plan level.
What Happens When ClickUp Time Tracking Limits Are Reached
If your Workspace is on the Free Forever plan and reaches its limit, certain changes occur to time tracking behavior in ClickUp.
Effects on native time tracking in ClickUp
When the limit is reached for native time:
- You can no longer start or log new native time entries on tasks.
- Running timers that would add new native time cannot be started.
- Existing native time entries are still visible for review and reporting.
Historical native time is not deleted or hidden; the restriction only prevents new native time from being recorded.
External time tracking after reaching the limit
External time, which may come from integrated tools or extensions, does not count against the native tracked time cap.
- You can continue to sync or display external time on tasks.
- Reports that support external time can still show that information.
- The limit applies exclusively to time recorded with the native time tracking tool inside ClickUp.
This distinction allows teams to keep using external systems for time tracking even after the native cap is reached.
How to Manage ClickUp Time Tracking Usage
You can proactively manage how your Workspace uses time tracking features to stay productive and avoid disruptions.
Monitor time tracking usage in ClickUp
Here are practical ways to stay on top of your time tracking usage:
- Check plan details to confirm whether your Workspace is on the Free Forever or a paid plan.
- Review how many people are using native time tracking compared to external tools.
- Encourage consistent workflows so that team members use the same approach for similar work.
- Periodically audit your Workspace time reports to understand general usage trends.
These steps help you know when you are approaching limits and if an upgrade is necessary.
Upgrading your ClickUp Workspace
If your team needs ongoing native time tracking without caps:
- Open Workspace settings and review available plans.
- Compare Unlimited, Business, Business Plus, and Enterprise options.
- Select the plan with the features and limits that match your current and future needs.
- Complete the upgrade to immediately remove the native tracked time cap.
Upgrading ensures uninterrupted access to time tracking and additional advanced features depending on the chosen plan.
Using Resources to Optimize ClickUp Time Tracking
You can combine official documentation with expert optimization guidance to make better use of time tracking in ClickUp.
Official ClickUp documentation
For the most accurate and up-to-date details about time tracking limits, supported features, and plan differences, review the official article from the provider: Time Tracking feature availability and limits.
This page is maintained by the product team and reflects current behavior across all plans.
Expert help for configuring ClickUp
If you need guidance designing processes, structures, and automations around time tracking, you can work with external specialists. For example, Consultevo provides consulting services focused on configuration, workflow design, and optimization strategies that can complement what is available in the app.
Combining official documentation with expert assistance helps your team set up scalable, reliable time tracking without running into unexpected limits.
Key Takeaways for ClickUp Time Tracking Limits
To summarize how time tracking works across plans:
- Free Forever Workspaces have a lifetime native tracked time cap.
- Legacy Free Workspaces do not have native time tracking.
- Unlimited, Business, Business Plus, and Enterprise remove native tracked time caps.
- Reaching the cap stops new native entries, but existing entries remain visible.
- External time does not count toward native time tracking limits.
By understanding how limits work and choosing the right plan, you can ensure that your Workspace continues to track time accurately and consistently without interruption.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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