Time Tracking Rollup in ClickUp

In ClickUp, time tracking rollup lets you quickly see the total time tracked on tasks, subtasks, Lists, and Folders so you can understand where effort is spent without opening every item one by one.

This how-to guide explains how time tracking rollup works, how to enable it, and how to choose the rollup calculation that fits your workflow.

What is Time Tracking Rollup in ClickUp?

Time tracking rollup is a read-only summary of all time entries from a task and its subtasks. It is displayed directly in the task sidebar for fast visibility.

When rollup is available, it shows:

Total time tracked on the task itself
Total time tracked on all subtasks
A combined rollup value, depending on the calculation you select

The feature does not change or remove individual time entries. Instead, it aggregates existing entries so you can see a high-level summary in ClickUp.

Requirements for Using Time Tracking Rollup in ClickUp

Before using the feature, confirm the following requirements in your Workspace:

Time Tracking ClickApp is enabled: Workspace owners or admins must turn on the Time Tracking ClickApp from the ClickApps settings.
A compatible plan: Time tracking rollup is available on Business and higher plans.
Subtasks enabled: Rollup is most useful when your tasks include subtasks that also track time.

If your Workspace does not meet these requirements, you will not see the rollup dropdown in the time tracking area.

How Time Tracking Rollup Works in ClickUp

When time has been tracked on a task or its subtasks, ClickUp displays a rollup field at the top of the task view. This field uses one of several rollup options to calculate a final value.

You can choose the calculation method per task, and ClickUp remembers that choice for that task.

Supported Rollup Options in ClickUp

From the rollup dropdown, you can pick how the total time should be calculated:

No rollup: Shows only time tracked directly on the parent task. Time tracked on subtasks is ignored in this view.
Sum of task and subtasks: Adds all time from the parent task and all of its subtasks to show one combined value.
Subtasks only: Displays only the total time from subtasks, excluding any time tracked on the parent task itself.
Manual: Lets you enter a custom value in the rollup field. This does not change any underlying time entries.

The calculation you choose updates the single rollup value you see in the task sidebar, helping you compare work across items in ClickUp.

How to Enable Time Tracking Rollup in ClickUp

Workspace owners or admins must first ensure that the Time Tracking ClickApp is active.

Open your Workspace settings.
Go to the ClickApps section.
Find and enable the Time Tracking ClickApp.
Save your changes so they apply across your Workspace.

Once enabled, time tracking rollup is automatically available on tasks that have time entries on the task itself or on any subtasks.

How to Use Time Tracking Rollup on a Task in ClickUp

After time has been logged, follow these steps to control the rollup display on a specific task:

Open the task in ClickUp where you want to view total time.
Make sure at least one time entry exists on the task or its subtasks.
In the task sidebar, locate the time tracking area near the top.
Click the rollup dropdown next to the time tracking value.
Select your preferred option: No rollup, Sum of task and subtasks, Subtasks only, or Manual.
If you choose Manual, enter your custom time value in the rollup field.

The field updates immediately to reflect your selection. You can change the rollup option at any time without affecting stored time entries in ClickUp.

Viewing Time Tracking Rollup for Lists and Folders in ClickUp

Time tracking rollup also appears at higher levels, such as Lists and Folders, giving you insight into broader work areas.

To view rollup values for these levels:

Open a List or Folder in ClickUp.
Switch to a view that shows time, such as a List view with a Time Tracked column.
Look for the summary row at the bottom of the column to see total time across tasks in that List or Folder.

The summary reflects the time tracked for all tasks within that scope, including subtasks, depending on your hierarchy settings.

Best Practices for Time Tracking Rollup in ClickUp

To get the most value from this feature, use a consistent setup across your Workspace.

Standardize Task and Subtask Time Tracking

Decide when to track time on the parent task versus subtasks.
Encourage your team to follow the same pattern so rollup data is meaningful.
Use the Sum of task and subtasks option when both parents and subtasks hold time entries.

Use Manual Rollup for Estimates vs. Actuals

Track actual time with standard entries.
Use the Manual rollup value to store a quick estimate or an adjusted final number.
Compare manual values against summed time to evaluate accuracy in ClickUp.

Review High-Level Rollups on Lists and Folders

Monitor total tracked time at the List and Folder level to understand workload.
Use this data to improve planning, budgeting, and reporting.
Combine rollup insights with other ClickUp views for full project visibility.

Troubleshooting Time Tracking Rollup in ClickUp

If you do not see rollup values or they do not match your expectations, check the following:

Time Tracking ClickApp is disabled: Confirm it is turned on in Workspace ClickApps.
No time entries exist: Make sure time has been tracked on the task or its subtasks.
Wrong rollup option selected: Switch between the dropdown options to verify the correct calculation.
Permissions: Ensure you have permission to view the task and its subtasks in ClickUp.

For more technical details and the latest updates, refer to the official documentation on time tracking rollup.

Improve Your ClickUp Setup Further

Optimizing time tracking rollup is one part of building a reliable workspace in ClickUp. For additional guidance on structuring Lists, Folders, and workflows, you can explore implementation resources and consulting services online. A good starting point is Consultevo, which focuses on process optimization and tool configuration.

By setting up consistent time tracking practices and using rollup intelligently in ClickUp, your team gains clear visibility into effort, timelines, and project performance across all levels of your workspace.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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