Track Time Rollups in ClickUp
Time tracking rollups in ClickUp let you quickly see summarized time data on Lists and tasks without opening every single item. By rolling up time entries from subtasks, nested subtasks, and related tasks, you can monitor workload, budgets, and progress at a glance.
This guide explains how rollup time tracking works, how to enable it, and how to read the data so you can optimize project reporting.
How ClickUp rollup time tracking works
Rollup time tracking aggregates individual time entries and displays the totals on higher-level items. Instead of checking each subtask, you see a combined total where you manage your work.
Rollups focus on two main levels:
- Task level rollups from subtasks and nested subtasks.
- List level rollups from all tasks and subtasks inside the List.
These rollups respect the time filters and locations you choose, so you always view data in the right context.
Requirements before using ClickUp rollups
Before you can roll up time tracking data, make sure the following conditions are met:
- Time Tracking must be enabled and available in your Workspace.
- Members need permission to view time tracked in the Space, Folder, or List.
- Tasks and subtasks must have time entries logged using the built-in Time Tracking feature or compatible integrations.
Once these are in place, you can begin using rollup options in Lists and tasks.
View rollup time tracking in ClickUp Lists
List views are often the best place to monitor total time spent on a group of tasks. You can display rollup totals in the Time Tracked column.
Add the Time Tracked column in ClickUp
- Open the Space, Folder, or List that contains the tasks you want to review.
- Switch to a List view if you are not already in one.
- Select the + icon on the right side of the columns area.
- Choose Time Tracked from the available columns.
The Time Tracked column now appears for every task and subtask in that List.
Enable List-level rollup time tracking in ClickUp
When the Time Tracked column is visible, you can enable rollups so each task shows total time from its entire hierarchy.
- In the List view, locate the Time Tracked column header.
- Click the column header to open its settings menu.
- Turn on the option to Show Subtasks or a similar rollup setting, depending on your configuration.
- Confirm that the setting is enabled so time from subtasks and nested subtasks is included in the parent task total.
After enabling this, you will see aggregated time for each parent task, making it easier to understand how long the work actually took.
Use filters to refine rollup data in ClickUp
You can combine rollup time tracking with filters for more precise reporting.
- Filter by Assignee to see total time per person within the List.
- Filter by Status to review time only on completed or active items.
- Filter by Date range to view time logged within specific weeks or months.
Rollup totals respect these filters, updating in real time to match your criteria.
View task-level rollup time tracking in ClickUp
Tasks can display their own tracked time as well as rolled up totals from subtasks. This is especially useful for large tasks broken into many steps.
Open rollup details from a ClickUp task
- Open a task that has one or more subtasks with time entries.
- Locate the Time Tracked field in the task sidebar or header area.
- Hover or click on the time value to see more details.
- Review the breakdown of time by user and by subtask, if available.
Depending on your Workspace settings, the task can show both its own time and the subtotal from each child item.
Understand rollup behavior across subtasks in ClickUp
Rollup time tracking follows the task hierarchy:
- Subtasks roll their time to their immediate parent task.
- Nested subtasks roll up to their parent subtask, and then to the main task.
- The main task can show a combined total of all descendant subtasks when rollups are enabled.
This structure means the more detailed your task breakdown, the more valuable the rollup totals become.
Rollup time tracking scopes and limits in ClickUp
Understanding how far rollup time tracking reaches helps you interpret totals correctly.
Rollup scope in Lists
At the List level, totals include:
- All tasks in the List.
- Subtasks and nested subtasks belonging to those tasks.
- Time entries that match the current filters and date ranges.
If a task appears in multiple locations, be sure to check which location you are viewing so you do not double count time.
Rollup scope in tasks
At the task level, rollups include:
- Time entries logged directly on the task.
- Time logged on its subtasks.
- Time from any nested subtasks that belong to those subtasks.
Rollups do not typically include unrelated tasks, even if they live in the same List, so every parent task shows only the work within its own hierarchy.
Best practices for rollup time tracking in ClickUp
To get accurate and meaningful rollup reports, follow these recommendations:
- Encourage team members to log time consistently using the same Time Tracking method.
- Use a clear naming convention for tasks and subtasks so rollup totals are easy to interpret.
- Regularly review List views to spot projects that are taking longer than expected.
- Combine rollup time with custom fields like billable status or cost per hour for financial insight.
These practices help you move from raw data to actionable decisions faster.
Troubleshoot missing rollup data in ClickUp
If you do not see expected time totals, try these checks:
- Confirm that time tracking is enabled for the Space or Folder.
- Verify that the Time Tracked column is visible in your List view.
- Check that Show Subtasks or similar rollup options are turned on for the column.
- Make sure team members are logging time on the correct tasks and subtasks.
- Review filters to ensure you are not hiding relevant items or dates.
If issues remain, compare a few tasks manually to verify which entries are missing from the rollup.
Learn more about ClickUp rollup time tracking
You can read the original product documentation for this feature here: Rollup time tracking data in Lists and tasks.
For teams that want help designing optimized workflows around time tracking, reporting, and documentation, you can also explore consulting resources at Consultevo.
By combining accurate time logging with rollup time tracking in ClickUp, your organization can better understand project costs, support capacity planning, and keep stakeholders informed with clear reports.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
“`
