How to Replace Miro’s Timeline Template with ClickUp

If you relied on Miro’s timeline template and now need a powerful alternative, ClickUp gives you multiple ways to visualize schedules, roadmaps, and project timelines in one place.

This how-to guide walks you through setting up timeline-style views using ClickUp so you can plan, track, and collaborate without missing any deadlines.

Why Use ClickUp Instead of a Miro Timeline Template

Miro is great for brainstorming, but it has limits when you need structured task management. ClickUp combines whiteboarding, timelines, and execution in a single platform.

With ClickUp you can:

• Turn ideas into actionable tasks instantly
• Connect timelines to owners, due dates, and priorities
• Collaborate with teams in real time or asynchronously
• Keep roadmaps, resources, and progress in one workspace

The original comparison and template examples are available in the source walkthrough on the ClickUp blog.

Set Up a Workspace for ClickUp Timelines

Before building your first timeline-style view, organize your ClickUp hierarchy so timelines stay clear and easy to manage.

Create a Space for Timeline Planning in ClickUp

1. Log into your ClickUp account.
2. Create a new Space named something like Project Timelines or Roadmaps.
3. Choose a color and icon that matches your team or department.
4. Enable features you will use with timelines, such as tasks, custom fields, and dashboards.

This dedicated Space keeps all timeline-related Lists and Folders organized.

Add Folders and Lists for Each Timeline in ClickUp

Next, break work into clear Folders and Lists to mirror how you plan projects.

1. Create a Folder for each type of timeline, for example:
   • Product Roadmaps
   • Marketing Campaigns
   • Operations Schedules
2. Inside each Folder, add Lists such as individual projects, quarters, or client accounts.
3. Use consistent naming so teams can quickly find the right timeline.

This structure lets you build multiple views in the same place without confusion.

Build a Timeline-Style View in ClickUp

Miro’s timeline template focuses on horizontal time visualization. In ClickUp you can recreate and enhance this with views, fields, and filters.

Add Tasks with Key Timeline Details in ClickUp

Each event or milestone from a Miro board can become a task in ClickUp.

1. Open the List that will hold your timeline.
2. Click + Task to add items for milestones, phases, or deliverables.
3. Fill in at least:
   • Task name (event or phase title)
   • Start date
   • Due date
   • Assignee
4. Add any relevant details in the task description or comments.

The more complete your tasks, the more useful your timelines become.

Use Custom Fields to Enrich Timelines in ClickUp

To get the same contextual clarity you had in Miro, configure custom fields in ClickUp.

1. Open the List settings and choose Custom Fields.
2. Create fields such as:
   • Phase (dropdown: Discovery, Design, Build, Launch)
   • Priority (Low, Medium, High)
   • Owner (text or user field for responsible lead)
   • Status Tag (On Track, At Risk, Blocked)
3. Apply these fields to all timeline tasks so you can sort and filter later.

Custom fields help you group and color-code information much like lanes or labels in Miro boards.

Visualize Your Schedule with ClickUp Views

Once your tasks and fields are set, you can create timeline-style views in ClickUp to mirror or improve on your Miro layouts.

Create a Calendar View in ClickUp

1. Open the List or Folder that contains your tasks.
2. Click + View and choose Calendar.
3. Select the date fields you want to display (start and due dates).
4. Adjust the time frame to week, month, or custom ranges.

Use filters to display only tasks from a single project phase or team. This gives you a high-level time overview similar to a basic Miro timeline.

Use ClickUp Gantt View for Dynamic Timelines

For deeper project planning, Gantt view in ClickUp can act as a powerful interactive timeline.

1. From the same List or Folder, add a Gantt view.
2. Configure date fields and group by List, Assignee, or Custom Field.
3. Drag and drop bars to adjust dates directly on the timeline.
4. Add dependencies between tasks so you can see how delays affect the overall schedule.

This visual approach gives you dependencies and critical path information that is harder to capture in a basic Miro timeline template.

Use ClickUp Whiteboards to Replace Miro Brainstorming

If you previously used Miro to brainstorm timelines before formal planning, ClickUp Whiteboards can centralize that process.

Brainstorm a Timeline on a ClickUp Whiteboard

1. Create a new Whiteboard in your Space.
2. Use shapes or sticky notes to map out major phases and milestones along a line.
3. Invite stakeholders to comment, move items, and refine the order of work.
4. Once the rough timeline is agreed, convert each element into a task.

Because everything stays in ClickUp, your brainstorm immediately connects to the execution timeline without any manual duplication.

Convert Whiteboard Items into ClickUp Tasks

A key advantage over switching between Miro and a separate task tool is that you can turn ideas into actionable items instantly.

1. Right-click a shape or note on the Whiteboard.
2. Select Convert to task.
3. Choose the destination List that holds your timeline.
4. Add assignees and dates as needed.

These tasks then appear automatically in your Calendar and Gantt views, updating your timeline in real time.

Optimize Your ClickUp Timeline Workflow

With your views in place, refine how your team uses ClickUp to keep timelines accurate and up to date.

Standardize Timeline Templates in ClickUp

To save time, turn your best setup into reusable templates.

1. Configure a List with the right custom fields, statuses, and views.
2. Add example tasks or placeholders for key milestones.
3. Save it as a List template in ClickUp.
4. Re-use it for new projects, quarters, or clients.

This creates consistency so every new timeline starts from a proven structure.

Automate Routine Timeline Updates in ClickUp

Automations in ClickUp can keep your timelines fresh with minimal manual work.

• Notify owners when due dates change.
• Update status when a task is completed or delayed.
• Auto-assign tasks when they move into a new phase.
• Adjust field values based on status or priority.

These rules ensure your timeline views always reflect the latest information.

Reporting on Timelines with ClickUp Dashboards

Stakeholders often need quick visibility into progress and risks across multiple timelines. Dashboards in ClickUp provide that at a glance.

1. Create a new Dashboard in your Space.
2. Add widgets such as:
   • Task list by status
   • Burnup or burndown charts
   • Workload by assignee
   • Gantt or calendar widgets for key Lists
3. Filter by project, owner, or timeframe.

This central view helps leaders track whether major milestones will hit on time, replacing manual updates from static Miro timeline boards.

Next Steps

By combining Whiteboards, Gantt, Calendar, and templates, ClickUp becomes a complete replacement for Miro’s timeline template while adding execution, reporting, and automation in one platform.

For broader workflow optimization, you can also explore expert implementation and process consulting services from partners such as Consultevo.

Use the steps in this guide to set up your first ClickUp-based timeline today, then refine your templates and automations as your teams adopt the new system.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

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