Timeline view in ClickUp
The Timeline view in ClickUp lets you plan work over time, visualize schedules, and manage capacity across tasks, Lists, Folders, and Spaces. This guide walks you through how to create, customize, and use Timeline view so you can track deadlines and dependencies with confidence.
What is Timeline view in ClickUp?
Timeline view in ClickUp is a horizontal date-based layout that shows tasks as bars along a timeline. It helps you see when work starts and ends, how tasks overlap, and who is responsible for each item.
You can use it to:
- Plan project roadmaps and milestones
- Balance capacity across your team
- Spot overlaps and scheduling conflicts
- Adjust task dates with simple drag-and-drop
Timeline view is flexible and can be added at multiple levels of your Hierarchy, from a single List up to entire Spaces.
Where you can use ClickUp Timeline view
You can create a Timeline view at different levels of your ClickUp Hierarchy:
- List level: Plan tasks for a specific workflow or small project.
- Folder level: View timelines across several related Lists.
- Space level: Get a broader, high-level view of multiple Folders and Lists.
- Everything level: See all tasks across your Workspace on one timeline, depending on your plan and permissions.
Each Timeline view can have its own layout, filters, grouping, and sharing settings.
How to create a Timeline view in ClickUp
Use these steps to add a Timeline view in ClickUp at any level of your Hierarchy.
Step 1: Open the location for your Timeline view
- In the left sidebar, navigate to the Space, Folder, or List where you want to create the Timeline view.
- Make sure you have permission to add views in that location.
Step 2: Add a new ClickUp Timeline view
- At the top of the view bar, click the + View button.
- In the view picker, select Timeline.
- Give the view a descriptive name, such as Project Roadmap or Team Capacity.
- Choose whether the view is Private or Visible to everyone, depending on your needs and plan.
- Click Add View to create the Timeline view.
Your new Timeline view will appear in the view bar so you can open it at any time.
Customize your ClickUp Timeline view
Once your Timeline view is created, you can tailor it to match your workflow, team, and reporting needs.
Adjust date range and zoom
Use the controls at the top of the Timeline view to change how much time you see:
- Zoom levels: Switch between days, weeks, months, or longer ranges to control the level of detail.
- Date range: Move forward or backward in time to review past work or plan upcoming periods.
These options allow you to quickly go from a high-level roadmap to a detailed daily schedule.
Group tasks in your ClickUp Timeline
Grouping helps you organize tasks on your timeline so you can see patterns and workload distribution.
Common grouping options include:
- Assignee: See tasks grouped by person to understand workload and capacity.
- Status: Track progress by grouping tasks into columns like To Do, In Progress, and Done.
- List or Folder: Separate tasks by project or workstream.
- Custom Fields: Group by fields like priority, team, or client, depending on your setup.
Use the Group by option in the toolbar to choose and change grouping as needed.
Filter tasks in Timeline view
Filters let you focus on just the tasks that matter for a specific planning session.
You can filter by:
- Assignee: Show only tasks for specific team members.
- Status: Hide completed tasks or focus only on work in progress.
- Due date or Start date: Limit to a certain date range.
- Tags and Custom Fields: Narrow down to clients, initiatives, or other categories.
Combine multiple filters to create reusable views tailored to different stakeholders.
Sort tasks on your ClickUp Timeline
Sorting allows you to control the order of tasks within each group on your timeline.
Common sorting options include:
- Start date
- Due date
- Priority
- Name
Use the Sort controls so tasks appear in a consistent order that supports your planning process.
Working with tasks in ClickUp Timeline view
You can manage tasks directly from Timeline view in ClickUp using intuitive drag-and-drop interactions.
Create tasks from the timeline
To create a new task directly on the timeline:
- Hover over the date area where you want the task to appear.
- Click and drag across the date range to set the start and end date.
- Release the mouse to open the task creation modal.
- Add the task name, assignee, and other details, then save.
The task will appear as a bar with the selected date range on your timeline.
Change dates with drag-and-drop
To update existing tasks:
- Move a task: Drag the entire task bar left or right to shift its start and due dates.
- Extend or shorten: Drag the edges of the bar to adjust its duration.
Timeline view automatically updates the task’s dates when you release the bar.
Open and edit tasks
You can open any task from Timeline view in ClickUp:
- Click the task bar to open the task details.
- Edit fields like description, status, assignee, and Custom Fields.
- Save changes; updates will reflect immediately on the timeline.
Capacity and workload planning in ClickUp Timeline view
Timeline view is useful for understanding team capacity and avoiding overload.
To use Timeline view for capacity planning:
- Group by Assignee to see how many tasks each person has during specific dates.
- Apply filters to focus on a particular team or time period.
- Adjust task dates or reassign work to balance the load.
By regularly reviewing your ClickUp Timeline view, you can quickly respond to changes in priorities and prevent bottlenecks.
Share and save Timeline views in ClickUp
After you configure a Timeline view, you can save it for future use or share it with others.
Save view settings
To keep your current configuration:
- Use the view settings menu in the top-right corner of the view.
- Save filters, grouping, and sorting so the view opens the same way next time.
- Pin the view if you want it to stay visible in the view bar.
Share Timeline views with your team
Depending on your ClickUp plan and permissions, you can:
- Make the view public at its level so all members with access to the location can see it.
- Keep the view private if you’re experimenting with configurations.
- Copy a view link and share it directly with teammates.
Shared Timeline views help stakeholders quickly access up-to-date schedules without building their own views from scratch.
More ClickUp Timeline view resources
For deeper reference and the most current feature details, review the official Timeline view documentation on the ClickUp Help Center: Timeline view help.
If you want help optimizing your workspace setup, automation strategy, or documentation around ClickUp, you can learn more at Consultevo, a consultancy focused on scalable systems and process design.
By setting up and customizing Timeline view in ClickUp, you gain a flexible way to plan work, manage capacity, and keep every team member aligned with your schedule.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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