Total Time in Status in ClickUp

Total Time in Status in ClickUp helps you understand exactly how long tasks remain in each workflow stage so you can find bottlenecks and optimize your team's process.

This how-to guide explains where to find Total Time in Status, how it works, and how to use it to analyze your workspace performance.

What is Total Time in Status in ClickUp?

Total Time in Status is a task-level calculation that shows how long a task has spent in every individual status across its entire lifecycle.

It is available on specific plans and surfaces in selected locations within your workspace. The feature measures time in each status based on system timestamps, giving you a history of how work progresses.

Where Total Time in Status appears in ClickUp

Depending on your plan and workspace configuration, Total Time in Status may appear in different areas of ClickUp. The most common locations include:

• Task view fields
• Task activity and history views
• Reporting or analytics views in supported plans

Each location presents the time in status in a way that helps you quickly scan and compare how long tasks wait in each phase.

ClickUp task view locations

In task view, Total Time in Status can appear as a field or part of the task history, showing you a breakdown of time spent in each status.

• Open an individual task.
• Look for status history or dedicated time in status fields.
• Review the durations for each status change.

Reporting views in ClickUp

In supported reporting or analytics views, ClickUp can aggregate Total Time in Status data across multiple tasks so you can:

• Compare average time in each status.
• Identify slow-moving workflow stages.
• Spot tasks that exceed expected time thresholds.

How ClickUp calculates Total Time in Status

The calculation is based on the time a task enters and leaves each status. For each status, the system tracks:

• Start time: when the task first moves into that status.
• End time: when the task moves out of that status.
• Duration: the difference between start and end time.

These durations are then summed per status and presented in a simple format. If a task moves into the same status multiple times, ClickUp can accumulate all times spent in that status.

Important behavior details

• Time is counted continuously while a task remains in a given status.
• Changing a task to a new status immediately stops counting time in the previous status.
• Moving back to an earlier status starts counting time again for that status.

This behavior helps you clearly see how work cycles through your workflow and which statuses cause the most delay.

How to view Total Time in Status for a task

Use the steps below to find the time in status information for a specific task in ClickUp.

1. Open the relevant Space, Folder, or List.
   Navigate to the location where the task is stored.

2. Select the task.
   Click on the task to open its detailed view.

3. Locate the Total Time in Status section.
   Look for a section that lists each status with a duration, or a field labeled for time in status. The exact label and placement may vary by plan and configuration.

4. Review the breakdown.
   Check how much time the task spent in each status, such as To Do, In Progress, Review, and Complete.

If your workspace or plan does not display this information, consult your plan details or workspace owner to confirm whether Total Time in Status is enabled.

How to analyze Total Time in Status in ClickUp

Once you can see Total Time in Status, you can start using the data to understand and improve your workflow.

Identify slow workflow stages in ClickUp

Look across multiple tasks to find patterns in how long tasks stay in each status:

• Are tasks waiting in review longer than expected?
• Does work stall in an initial triage or intake status?
• Are completed tasks spending time in a "blocked" or "on hold" status?

Consistently long durations for a particular status signal that you may need to adjust resources, responsibilities, or automation rules.

Compare similar tasks in ClickUp

Use Total Time in Status to compare tasks of the same type or from the same List:

• Group tasks by type, such as bugs, features, or content items.
• Look at how long they stay in each status.
• Highlight tasks that deviate from the typical timeline.

This helps you quickly spot outliers that require investigation.

Measure process changes over time

When you change a workflow in ClickUp, you can use Total Time in Status to gauge impact:

1. Record baseline time in each status before the change.
2. Implement updates such as new statuses, automation, or assignees.
3. After a defined period, compare the new Total Time in Status data against the baseline.

Improved processes should reduce time in key bottleneck statuses without creating new delays elsewhere.

Best practices for using Total Time in Status in ClickUp

Keep your status list clean

A clear status structure makes Total Time in Status more meaningful. Consider:

• Removing obsolete statuses.
• Renaming vague statuses to something descriptive.
• Ordering statuses logically from start to finish.

Clean status naming helps you instantly understand which stages consume the most time.

Train your team on accurate status updates

Total Time in Status is only as accurate as your team's status changes. To get reliable data in ClickUp:

• Ask users to move tasks as soon as work state changes.
• Avoid leaving tasks in a "done" or "in progress" status when they are actually blocked.
• Use automation where possible to reduce manual updates.

Set expectations for each status

Define reasonable time windows for each status and monitor them:

• For example, "In Review" might have a goal of less than 24 hours.
• "In Progress" might have a goal aligned with your sprint length.

Use Total Time in Status to check whether tasks consistently meet those expectations.

Limitations and plan considerations

Total Time in Status availability and exact behavior may depend on your specific ClickUp plan, workspace-level settings, and any recent feature updates.

• Some advanced views may be restricted to higher-tier plans.
• Historical data may be subject to limits based on your workspace configuration.
• Interface labels or locations may change as the product evolves.

For the most current details and screenshots, review the official documentation on the ClickUp Total Time in Status help center section.

Next steps and additional resources

To get more out of this feature, combine Total Time in Status with other views, filters, and custom fields to build a broader performance picture for your workspace in ClickUp.

If you need help designing workflows, reports, or automations around this feature, you can work with specialists who focus on productivity platforms and process optimization, such as the team at Consultevo.

By consistently reviewing Total Time in Status, you can improve transparency, remove bottlenecks, and create a smoother, more predictable workflow for every team using ClickUp.

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