Track Progress Status in ClickUp

In ClickUp, you can clearly see how close work is to completion by showing status progress on tasks, Lists, Folders, and Spaces. This guide walks you through every way to display and manage progress so your team always knows what is done, what is in progress, and what still needs attention.

How ClickUp Status Progress Works

Status progress in ClickUp is calculated based on the percentage of workflow statuses completed. When more items reach completed statuses, the overall progress percentage increases.

A workflow includes:

• Active statuses for work in progress
• Done statuses for completed work
• Closed statuses, which are also treated as completed

By default, progress is based on the number of tasks in completed statuses divided by the total number of tasks. The same logic applies to subtasks and nested levels of work.

Show Status Progress in ClickUp Views

You can display status progress directly in views so it is easy to scan completion across multiple tasks.

Show ClickUp status progress in List view

List view gives you a simple table to see progress for each task.

1. Open your Workspace and navigate to the desired Space, Folder, or List.
2. Switch to List view, or add a new List view if needed.
3. Use the view settings menu to enable the Progress or Status related columns, depending on your configuration.
4. Review the percentage shown for each task to understand how far along it is in the workflow.

You can sort and group tasks in this ClickUp view to highlight items that are furthest from completion.

Show ClickUp status progress in Board view

Board view visualizes status progress by columns, with each column representing a status in your workflow.

1. Open the Space, Folder, or List where your tasks live.
2. Switch to Board view.
3. Confirm that each status column is visible and ordered correctly.
4. Look at the task cards and any visible indicators of completion in each column.

As tasks move from left to right, the overall ClickUp status progress improves, because more items end up in done or closed statuses.

Show ClickUp status progress in Calendar and other views

Other views, such as Calendar or Timeline, may also display progress-related fields, depending on your configuration.

1. Open the view you want to use, such as Calendar or Timeline.
2. Open the view options to customize visible fields.
3. Enable the field that shows status or completion percentage, if available.

This helps you track status progress in ClickUp alongside dates and scheduling constraints.

View Status Progress at Different Levels in ClickUp

Status progress is not limited to individual tasks. ClickUp allows you to see it at multiple hierarchy levels so you can measure outcomes for larger initiatives.

Task and subtask status progress

Every task can show its own progress based on its subtasks and statuses.

1. Open a task in your Workspace.
2. Check the status field at the top of the task.
3. Review any visible completion percentage, progress bar, or indicator.
4. Open the Subtasks section to see how many subtasks are in completed statuses.

The more subtasks marked as done or closed, the higher the ClickUp status progress for that task.

List and Folder status progress

Lists and Folders can show an aggregate progress value based on the tasks they contain.

1. Navigate to the Space that contains the Folder or List.
2. In the sidebar, look for progress indicators next to the List, if enabled.
3. Open the List view and check any header or summary that displays overall completion.

This makes it easy to gauge how close an entire group of tasks is to completion inside ClickUp.

Space and Workspace level progress

Spaces and the overall Workspace can display high-level rollups of progress when configured.

1. Open your Workspace and go to the Home or Dashboard area, depending on your layout.
2. Look for widgets or summaries that aggregate status progress across Lists and Folders.
3. Drill down into specific areas to see which teams or projects are on track.

These options help leadership quickly understand ClickUp performance across multiple initiatives.

Use Dashboards to Track ClickUp Status Progress

Dashboards offer flexible widgets to visualize status progress and completion trends.

Create a ClickUp Dashboard for progress

1. Open your Workspace and select Dashboards from the sidebar.
2. Click + New Dashboard and give it a descriptive name.
3. Choose your privacy and sharing settings.
4. Create the Dashboard.

Once the Dashboard is created, you can add widgets to track status progress in ClickUp.

Add widgets that show ClickUp status progress

Different widget types let you analyze completion from various angles.

1. On your Dashboard, click + Add Widget.
2. Select a widget type that supports status-based reporting, such as:

• Status or Progress widgets
• Task List or Table widgets with status fields
• Pie or Bar charts grouped by status

3. Choose the Space, Folder, or List you want to report on.
4. Filter tasks by assignee, tag, or other criteria if necessary.
5. Save the widget.

The Dashboard now provides a real-time view of ClickUp status progress across your selected work items.

Customize Statuses to Improve ClickUp Progress Tracking

Statuses control how progress is calculated. Customizing them helps you match ClickUp to your team’s workflow.

Edit statuses in a ClickUp Space, Folder, or List

1. Hover over a Space, Folder, or List in the sidebar.
2. Click the settings menu next to its name.
3. Select Status settings or a similar option, depending on the version.
4. Add, rename, or remove statuses as needed.
5. Assign each status to the correct group, such as Active, Done, or Closed.

Statuses in the Done and Closed groups count as completed items and increase ClickUp progress values.

Best practices for clear ClickUp progress

• Keep status names short and descriptive.
• Avoid too many similar statuses that make progress hard to understand.
• Ensure every workflow has at least one clear done or closed status.
• Review and simplify statuses periodically as your process evolves.

Using a clear and consistent workflow ensures that ClickUp status progress reflects real completion, not just movement between intermediate stages.

Troubleshoot Status Progress in ClickUp

If progress values do not look correct, use these checks.

Verify status groups and task counts

• Confirm that the right statuses are set to Done or Closed.
• Check for tasks left in active statuses even though work is complete.
• Review subtasks to ensure they are properly updated.

Small inconsistencies can cause ClickUp to show lower progress percentages than expected.

Check filters and view settings

• Make sure views or widgets are not filtered to show only certain statuses.
• Verify that completed tasks are not hidden from the calculation.
• Review any custom fields or conditions that may affect reports.

Adjusting filters often resolves status progress issues in ClickUp reports and dashboards.

Learn More About ClickUp Status Progress

For the full reference on how status progress is calculated and displayed, visit the official documentation on the ClickUp Help Center: Show status progress in ClickUp.

If you want expert help building reporting systems, workflows, and documentation around your workspace, you can also explore professional consulting services at Consultevo.

By configuring clear workflows, enabling the right views, and using Dashboards, you can rely on ClickUp status progress as a single source of truth for project completion across your entire organization.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`