Use All Spaces in ClickUp

The All Spaces level in ClickUp lets you see and manage work from every Space in one place, so you can quickly review tasks, views, and resources across your whole Workspace.

This guide explains how All Spaces works, which features are available at this level, and how to navigate your Workspace efficiently.

What is the All Spaces level in ClickUp?

All Spaces is the highest navigation level in your Workspace hierarchy. It sits above individual Spaces, Folders, and Lists, and lets you view work from everywhere at once.

From All Spaces, you can:

• Review and manage tasks across all Spaces
• Access views that show work from the entire Workspace
• Open Docs, Dashboards, Whiteboards, and more
• Quickly drill down into any Space or location

This level keeps you from jumping between multiple areas when you need a big-picture overview.

How to access All Spaces in ClickUp

You can open the All Spaces level directly from the Sidebar at any time.

1. Open your Workspace.
2. In the Sidebar, look at the top of your Spaces list.
3. Select the item labeled All Spaces.

When you select this, the main area updates to show views and items that can pull in data from all Spaces, depending on your filters and settings.

ClickUp hierarchy overview at All Spaces

Understanding how the hierarchy works helps you know what you can see at All Spaces:

• Workspace: The entire account for your team.
• All Spaces: Top level showing information from every Space.
• Spaces: High-level containers for departments, teams, or projects.
• Folders: Optional groupings inside a Space.
• Lists: Collections of tasks inside a Folder or Space.

All Spaces gives you a Workspace-wide lens. The content you see still respects location-based filters, views, and permissions.

Available features at the All Spaces level in ClickUp

Most everyday tools are available at All Spaces so you can work from a central hub. Depending on the feature, you may see a rollup of data from multiple Spaces or a Workspace-wide index.

Task views at All Spaces in ClickUp

At the All Spaces level, you can create and use location views that display tasks from across your Workspace. These can include:

• List view
• Board view
• Table view
• Calendar view
• Timeline view
• Gantt view

When you create one of these views at All Spaces, the tasks shown are controlled by filters, including:

• Assignees
• Tags
• Due dates
• Statuses
• Custom Fields

This lets you build broad overviews, such as all active tasks across the Workspace, without opening each Space individually.

Docs, Dashboards, and Whiteboards in ClickUp

From All Spaces, you can access content types that live at the Workspace level or are shared across multiple locations, including:

• Docs: Knowledge bases, specifications, and reference material.
• Dashboards: High-level reporting and analytics for teams or stakeholders.
• Whiteboards: Visual planning and brainstorming surfaces.

These items can be created from or opened while at the All Spaces level, though their actual location and sharing are determined by their individual settings.

Other Workspace tools at All Spaces

While focused on work overview, All Spaces also connects to additional tools in your Workspace, such as:

• Home, Inbox, and notifications (through the top navigation)
• Search to find tasks, Docs, and other items
• Favorites you have pinned for quick access

These tools respect your current context and permissions but are accessible regardless of which Space or level you are viewing.

How to use All Spaces views in ClickUp

Views at the All Spaces level can be powerful when set up correctly. Use them to monitor work globally and to support managers, leadership, and cross-functional teams.

Create a Workspace-wide task view

1. Navigate to All Spaces from the Sidebar.
2. Select the + View button.
3. Choose a view type, such as List or Board.
4. Apply filters to define which tasks appear, for example:
   • Only tasks with specific statuses
   • Tasks assigned to certain team members
   • Tasks due this week or month
5. Save the view and, if helpful, pin it for quick access.

This lets you create central overviews such as company-wide sprints or active initiatives.

Filter and sort tasks across all Spaces

After you create a view at All Spaces, you can refine it to keep it focused and useful:

• Filter by location, assignee, status, priority, Custom Fields, and more.
• Group tasks by status, assignee, priority, or other fields.
• Sort by due date, name, or additional properties.
• Save these settings and share the view with your team.

Because this all happens at the All Spaces level, your view draws from the entire Workspace while remaining fully configurable.

Best practices for All Spaces in ClickUp

Using the All Spaces level effectively helps you avoid clutter and maintain clarity.

• Keep views focused: Use clear filters so Workspace-wide views remain performant and easy to read.
• Limit who edits shared views: Protect critical overviews by managing view permissions.
• Use naming conventions: Make it obvious which views are Workspace-wide versus Space-specific.
• Combine with Dashboards: Use Dashboards for metrics and All Spaces views for detailed tasks.

By following these practices, you can turn All Spaces into a central control panel for your team.

Permissions and visibility at All Spaces in ClickUp

Even though All Spaces sits above every Space, permissions still apply. You only see tasks, views, and items you have access to in each underlying Space.

• If a Space is private, only members with access see its content in All Spaces views.
• Sharing a view at All Spaces does not change sharing on individual tasks or locations.
• Admins can still manage Spaces, members, and permissions separately from this level.

This ensures All Spaces provides broad visibility without exposing confidential information to the wrong people.

Learn more about ClickUp All Spaces

For additional technical details and the latest feature behavior, review the official documentation on how to use All Spaces in your Workspace.

If you need help optimizing how you organize Spaces, views, and workflows, you can also explore consulting resources such as Consultevo for tailored workspace planning.

By understanding and using the All Spaces level in ClickUp, you can streamline how you overview work, coordinate teams, and maintain visibility across your entire Workspace.

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