Use mentions in ClickUp
Mentions in ClickUp help you quickly notify teammates, reference work, and keep conversations organized across tasks, docs, and comments. This guide walks you through every way to use mentions so your team never misses important updates.
What are mentions in ClickUp?
Mentions are short, typed shortcuts that create links or notifications. When you mention a person, location, or item, ClickUp connects your message to the right place and alerts the right people.
You can use mentions to:
- Notify individual people or entire teams
- Reference tasks, Docs, views, and locations
- Keep discussions tied directly to your work
- Reduce confusion and follow-up messages
Mentions are available anywhere you can type comments or descriptions, including tasks, subtasks, Docs, and more.
Types of ClickUp mentions
There are several types of mentions you can use, each with a different purpose. You can start most mention types by typing the appropriate symbol in a comment or description.
@ mentions for people in ClickUp
Use @ mentions to notify people or teams. This is the fastest way to get someone’s attention directly from your work.
Mention an individual
To mention a single person:
- Open a task, Doc, or comment field.
- Type @ followed by the person’s name.
- Select the person from the suggestions list.
- Finish your message and post the comment or save your text.
The person receives a notification and can jump straight to the comment or item where they were mentioned.
Mention a team
If your workspace uses teams, you can notify all members at once.
- In a comment or description, type @ followed by the team name.
- Pick the team from the suggestions.
- Post your comment to notify every member of that team.
Team mentions are ideal for announcements, updates, or questions that apply to a whole group.
Here and watchers mentions in ClickUp
Sometimes you need to reach everyone following a task or conversation, not just specific people.
@here
Use @here to notify everyone who has access to the task or Doc you are commenting on and is currently online or active.
@here is useful when:
- You need a quick response from active collaborators
- You are coordinating live work or standups
- You want to avoid notifying offline teammates
@watchers
Use @watchers to notify everyone watching a task. Watchers are people who follow updates for that specific task.
@watchers is helpful when:
- You post a status or requirement change that all followers must see
- You close or reopen a task and need watchers to know
- You want to provide a summary update for all interested people
Task and Doc mentions in ClickUp
You can also mention work items like tasks and Docs so your teammates can open them in one click.
Mention a task
To mention a task directly inside another item:
- In a comment, description, or Doc, type #.
- Enter the task name or ID and select the correct task from the list.
- The task appears as a clickable link in your text.
Task mentions are perfect for linking related work, dependencies, or reference items without needing to paste raw URLs.
Mention a Doc
To mention a ClickUp Doc:
- Type # in a text area that supports mentions.
- Search for the Doc title in the suggestions list.
- Select the Doc to insert a link into your message.
Doc mentions keep your documentation connected to the tasks and discussions that rely on it.
Location mentions in ClickUp
Location mentions let you direct teammates to specific places in your workspace, such as Spaces, Folders, or Lists.
To mention a location:
- In a comment or description, type #.
- Search for the Space, Folder, or List name.
- Choose the location to insert a clickable link.
Location mentions are useful when you want teammates to explore a group of tasks or an entire area of your workspace rather than a single task.
How to use ClickUp mentions effectively
Using mentions correctly keeps notifications relevant and your workspace organized. Follow these best practices when working with ClickUp mentions.
Choose the right mention type
Before you post, decide who truly needs to be notified.
- Use @person for direct requests or questions.
- Use @team when an update is important to a defined group.
- Use @here for urgent, real-time collaboration needs.
- Use @watchers for broad updates on a specific task.
- Use #task, #Doc, or location mentions to share context without extra explanation.
Keep ClickUp notifications manageable
Overusing mentions can create noise. To keep ClickUp notifications useful:
- Mention only people who must act or be aware.
- Avoid using @here or @team for minor updates.
- Combine related updates into a single comment when possible.
- Use task and Doc mentions to replace long explanations.
Collaborate clearly with mentions in ClickUp
Pair mentions with clear messages so people know exactly what to do after they are notified.
For clear collaboration:
- Include a short summary of the situation.
- State the action you need and a due date if relevant.
- Add any related task or Doc mentions for extra context.
- Reply in the same thread to keep conversation history in one place.
Step-by-step: add a mention in ClickUp
Follow these steps to add a mention inside a task comment, Doc, or description.
- Open the task, Doc, or view where you want to comment.
- Click into the comment box or description field.
- Type @ to mention a person, team, @here, or @watchers, or type # to mention a task, Doc, or location.
- Start typing the name, and select it from the suggestions list.
- Finish your message and click Comment or save the description.
Your mention immediately creates a link and sends notifications according to the mention type and each person’s settings.
More resources for mastering ClickUp
To explore every detail of mentions and see the most up-to-date capabilities, review the official documentation on the ClickUp Help Center: Use mentions.
If you want strategic guidance on rolling out ClickUp across teams, optimizing workflows, or improving your overall workspace structure, you can also learn from expert implementation resources at Consultevo.
By combining clear mention habits with the flexible tools in ClickUp, your team can keep communication focused, actionable, and directly connected to the work that matters.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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