ClickUp Views feature availability and limits

Understanding how Views work in ClickUp helps you plan your workspace structure, avoid surprises with limits, and organize your work in the most efficient way for your team.

This guide explains which workspaces can use Views, what each type of View does, and the key limits you need to know when you set up your tasks and projects.

What are Views in ClickUp?

Views display your tasks in different layouts so you can focus on the information that matters most. The same set of tasks can be seen in multiple ways, such as lists, boards, tables, or timelines.

You can add Views at several levels of your hierarchy to see work in the right context. Views live on these levels:

• Everything level
• Space level
• Folder level
• List level

Each level lets you customize how tasks appear without changing the underlying data. That means the tasks stay the same, but the View layout, filters, and sorting can be different in each place.

Where Views appear in ClickUp

In ClickUp, most Views are added directly to a specific level, and some may be accessible only to you or shared with your team. When you open a Space, Folder, or List, you will see tabs or icons representing the Views available there.

From these areas, you can:

• Add new Views
• Rename existing Views
• Reorder Views
• Adjust filters, grouping, and sorting

Changes to View settings affect only that specific View, not your entire workspace.

ClickUp plans and Views availability

Every plan level in ClickUp includes access to Views, but there are differences between plans. These differences can include how many Views are available, whether they can be made private, and which advanced features they support.

Workspace owners and admins should review plan details to understand:

• Which types of Views are included
• Limits on the number of Views
• Any restrictions on sharing or permissions

If your team is growing or using complex workflows, consider whether an upgraded plan is needed to support all the Views you rely on.

Types of Views available in ClickUp

ClickUp supports several core View types. Each presents your tasks differently, allowing you to work in the way that suits your process.

List View in ClickUp

List View shows tasks in a structured, vertical list. This is ideal when you need to see task names, statuses, and key fields in one glance.

In List View, you can:

• Scan tasks quickly in a linear format
• Show or hide columns such as assignee or due date
• Sort tasks by any visible field

Board View in ClickUp

Board View displays tasks as cards grouped into columns, usually by status. This layout works well for agile workflows and drag-and-drop task movement.

Board View lets you:

• Drag tasks between columns as work progresses
• See work in progress by status or another field
• Highlight bottlenecks in your workflow

Table View in ClickUp

Table View presents tasks in a spreadsheet-like grid. It is helpful for teams that manage large sets of data and custom fields.

In Table View, you can:

• Resize and reorder columns easily
• Edit many task details in-line
• Scan numeric and custom-field data at a glance

Calendar View in ClickUp

Calendar View organizes tasks by date on a monthly, weekly, or daily grid. It helps you understand upcoming work and deadlines.

With Calendar View, you can:

• See all tasks with start or due dates
• Drag tasks to reschedule quickly
• Identify overload on specific days or weeks

Gantt and Timeline style Views in ClickUp

Some plans support timeline-style Views, including Gantt charts. These Views display tasks along a time axis and show dependencies.

These Views are useful when you need to:

• Plan long-running projects
• Visualize task dependencies and overlaps
• Adjust schedules by dragging task bars on a timeline

How to add a View in ClickUp

Adding a new View is a straightforward process. Use these steps at the Space, Folder, or List level, or at the Everything level when available.

1. Open the hierarchy level where you want the View, such as a specific List.

2. Locate the Views bar or View tabs at the top of the screen.

3. Select the option to add or create a new View.

4. Choose the View type, such as List, Board, Table, or Calendar.

5. Configure filters, grouping, and sorting according to your needs.

6. Save the View. If supported by your plan, decide whether it should be private or shared.

After saving, the View will appear alongside your other Views at that hierarchy level.

View limits and behavior in ClickUp

Each workspace has limits related to Views. These limits can depend on your plan and may include:

• A cap on how many Views you can create at a given level
• Restrictions on particular advanced View types
• Differences in who can create or share certain Views

When you approach a limit, you might see messages explaining that you cannot create additional Views or that specific features are unavailable. In those cases, consider removing unused Views or upgrading your plan.

View settings such as filters and grouping apply only to the specific View you are working in. They do not delete tasks and do not change task data in other Views.

Managing and organizing ClickUp Views

Good organization of Views in ClickUp makes it easier for your team to find the layout they need.

Use these practices to keep Views manageable:

• Rename Views clearly, for example, “Sprint Board” or “Client Deliverables Calendar”.
• Reorder Views so the most used ones appear first.
• Hide or remove Views that are no longer useful.
• Use private Views for personal workspaces when available.

By keeping your Views organized, you reduce clutter and help your team focus on current priorities.

Permissions and sharing for ClickUp Views

View permissions depend on both your workspace plan and your role. Some Views can be created as private, while others may be shared across Spaces, Folders, or Lists.

In general, your options can include:

• Making Views available to all members with access to the hierarchy level
• Restricting certain Views to specific people or roles
• Allowing or preventing others from editing View settings

Be sure to review your workspace permission settings when you notice that teammates cannot see or modify a particular View.

Best practices for using ClickUp Views

To get the most from Views, align them with your processes and reporting needs.

Consider these best practices:

• Create a small set of standard Views for each team to reduce confusion.
• Use Board or Calendar Views for day-to-day execution.
• Use List, Table, or timeline-style Views for reporting and planning.
• Document which Views your team should use for specific workflows.

Teams that design their Views intentionally find it easier to onboard new members and maintain consistent reporting.

Learn more about ClickUp Views

For the most accurate, up-to-date information about availability and limits, always refer to the official documentation. You can review the original help article at this ClickUp Views feature availability and limits page.

If you need expert help designing scalable structures and Views, you can also consult specialists at Consultevo for implementation and optimization support.

By understanding how Views work, which plans support them, and how limits apply, you can configure your workspace to make the most of ClickUp for every team in your organization.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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