How to Use the Whiteboards Hub in ClickUp

The Whiteboards Hub in ClickUp gives you one central place to find, organize, and open every whiteboard in your Workspace. This how-to guide walks you through accessing the hub, filtering items, and working efficiently with your whiteboards.

Accessing the ClickUp Whiteboards Hub

You can open the Whiteboards Hub directly from the main sidebar. This view shows all whiteboards you have permission to see across your entire Workspace.

Open your Workspace and look at the left sidebar.
Select the Whiteboards icon or the Hub entry, depending on your layout.
The Whiteboards Hub view loads, displaying a list of whiteboards you can access.

If you do not see the Hub, confirm that Whiteboards are enabled for your Workspace and that you have permission to view at least one whiteboard.

Understanding the ClickUp Whiteboards Hub layout

The Whiteboards Hub in ClickUp is designed as a simple list view so you can quickly scan and open items. The Hub layout typically includes the following elements:

Search bar: Search by whiteboard name or keyword.
Filter controls: Narrow down whiteboards by location, owner, or other properties.
Columns: See key details like name, location, last updated, and who created the whiteboard.
Actions menu: Open, rename, move, or manage a whiteboard from the list.

This layout lets you manage a large number of whiteboards across Spaces, Folders, and Lists without needing to drill into each hierarchy level.

Filtering whiteboards in ClickUp

Filters help you find the exact whiteboard you need. In the Whiteboards Hub, you can use multiple filters together for a precise result set.

Common ClickUp Whiteboards Hub filters

Depending on your Workspace setup, you can filter by several common fields.

Location: Limit results to a specific Space, Folder, or List.
Owner or creator: See whiteboards created by you or a teammate.
Last updated: Focus on recently edited whiteboards.
Favorites: Show only whiteboards you marked as favorites, if available.

How to apply filters in the ClickUp Hub

Open the Whiteboards Hub from the sidebar.
Click the Filter control or filter icon at the top of the list.
Choose the field you want to filter, such as Location or Owner.
Select the value or values to include.
Repeat for additional filters if needed.

The list updates instantly as you apply filters, so you can quickly combine several conditions to locate specific whiteboards.

Searching whiteboards in ClickUp

The Whiteboards Hub in ClickUp includes a search bar that focuses on whiteboard names, making it fast to jump to a known item.

Steps to search in the Whiteboards Hub

Open the Whiteboards Hub.
Click into the Search field at the top.
Type part of the whiteboard name or a keyword your team uses.
Review the filtered results and click a whiteboard to open it.

You can use search and filters together. For example, filter by a specific Space, then search within that filtered list to narrow further.

Opening and managing whiteboards

Once you find a whiteboard in the Hub, you can open it or take quick actions from the list view. This avoids navigating through multiple layers of the hierarchy.

Open a whiteboard from the ClickUp Hub

Locate the whiteboard you want to work on in the Hub list.
Click the whiteboard name to open it in a new view.

The whiteboard opens with all existing content, including tasks, shapes, and other objects, so you can begin editing immediately.

Use quick actions in the ClickUp Whiteboards Hub

Each row in the Hub list usually includes an options or actions menu.

Hover over a whiteboard row to reveal the actions menu (often shown as three dots).
Click the menu to see available options, which can include:
- Rename the whiteboard
- Move it to a different location
- Duplicate or copy it
- Delete or archive, if your permissions allow

Use these quick actions to keep your Whiteboards Hub organized without opening each whiteboard individually.

Organizing your whiteboards for better workflows

To get the most from the Whiteboards Hub, align it with your team’s structure in ClickUp. Consistent naming and locations make it easier to filter and search.

Naming conventions for ClickUp whiteboards

Clear naming helps you understand the purpose of each whiteboard at a glance.

Include the project or client name in the title.
Add a type label, such as Roadmap, Brainstorm, or Sprint Planning.
Use dates or version identifiers when you frequently iterate on the same idea.

Organizing by location in ClickUp

Use Space, Folder, and List locations to group related whiteboards.

Keep project-specific whiteboards in the same Space and Folder as the related tasks.
Use shared or operations Spaces for cross-team strategy whiteboards.
Review locations regularly and move whiteboards that are out of place.

Tips for teams using the ClickUp Whiteboards Hub

When you use the Whiteboards Hub alongside other product features, your team can keep visual work and tasks aligned.

Link important whiteboards in task descriptions so teammates can jump from tasks to the Hub item.
Use filters to build a focused list of planning or retrospective whiteboards before recurring meetings.
Encourage teammates to favorite key whiteboards so they are faster to find from any view.

For consulting or workflow design help around this feature, you can explore services from Consultevo, which specializes in optimizing work management systems.

Learn more about the Whiteboards Hub in ClickUp

This how-to article focuses on using the Hub to find and manage existing whiteboards. For the complete, official feature description and the most up-to-date details, review the product documentation directly from ClickUp.

Visit the official article here: Whiteboards Hub documentation.

Use the Whiteboards Hub in ClickUp as your single source of truth for visual collaboration, so your team can quickly locate the right boards and keep every project moving.

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