How to Run Wireframing Projects in ClickUp

ClickUp can organize every stage of your wireframing workflow, from capturing ideas and user flows to tracking feedback and approvals across your design team.

This step-by-step guide shows you how to turn ClickUp into a central hub for planning, creating, and managing wireframes, inspired by the top workflows and features highlighted in the ClickUp wireframing tools overview.

Why Manage Wireframes in ClickUp

Wireframing tools help you sketch user interfaces, but you still need a system to manage ideas, requirements, timelines, and reviews. ClickUp brings these pieces together so designers, product managers, and developers stay aligned.

Using ClickUp for your wireframing process lets you:

• Collect requirements, user stories, and UX goals in one workspace
• Plan sitemaps, flows, and content structures alongside your visuals
• Assign owners, due dates, and priorities to every UI element or screen
• Centralize feedback from stakeholders directly on tasks and docs
• Connect wireframes to development and launch tasks for end‑to‑end visibility

Set Up a ClickUp Space for Wireframing

Start by creating a dedicated area in ClickUp for your product, website, or app design work.

Create a ClickUp Space

1. Create a new Space and name it for your product, app, or website.
2. Choose folders such as “Research,” “Wireframes,” and “Prototypes.”
3. Within the Wireframes folder, add lists for key initiatives, for example:
   • Onboarding Flow
   • Account Settings
   • Mobile Navigation
   • Checkout Experience

This structure keeps every screen and user flow organized while still letting your team see the full roadmap in ClickUp.

Define Custom Fields in ClickUp

To manage wireframe details, add custom fields to your tasks in ClickUp, such as:

• Screen Type (dropdown: Landing, Dashboard, Form, Modal, etc.)
• Device (Desktop, Tablet, Mobile)
• Priority (High, Medium, Low)
• Design Status (Idea, In Progress, Needs Review, Approved)
• Linked Tool (Figma URL, Sketch URL, or prototype link)

These fields let you filter and sort work, giving you a matrix view of every screen and state in your product.

Plan Your UX in ClickUp Docs

Before jumping into visuals, use ClickUp Docs to plan information architecture and user journeys.

Document Requirements in ClickUp Docs

1. Create a Doc called “Wireframing Requirements” inside your Space.
2. Add sections for goals, personas, user stories, and success metrics.
3. Link each user story to a corresponding task in the Wireframes list.

Because Docs are integrated with tasks, your team can move seamlessly from written requirements to visual work while staying in ClickUp.

Map Flows With ClickUp Mind Maps and Whiteboards

Use visual tools in ClickUp to structure your experiences before drawing detailed wireframes.

• Create a Mind Map to outline user flows, navigation levels, and key screens.
• Use Whiteboards to sketch layouts, connect steps, and annotate ideas.
• Turn nodes on a Mind Map or objects on a Whiteboard into tasks with one click.

This keeps your early‑stage conceptual work directly tied to the execution tasks in ClickUp.

Create and Track Wireframe Tasks in ClickUp

Each screen, component, or interaction state should be tracked as a task in ClickUp so nothing gets lost.

Build a ClickUp Task Structure

1. In your Wireframes list, create one parent task per user flow (for example, “Checkout Flow Wireframes”).
2. Add subtasks for each individual screen or variation.
3. Attach wireframe files or paste links to your favorite tool within each task.
4. Set assignees, due dates, and priorities to maintain accountability.

This hierarchy makes it easy to scan progress across flows and see which wireframes are ready for review.

Use ClickUp Views for Different Stakeholders

ClickUp supports multiple views so each role can see the wireframing work they care about most.

• List view: Designers see every wireframe, status, owner, and device at a glance.
• Board view: Product managers drag tasks through stages like Idea, Draft, Review, and Approved.
• Calendar view: Leads check upcoming review dates and milestones.
• Gantt view: Cross‑functional teams track how wireframing fits into the larger product timeline.

Switching views in ClickUp does not change the underlying work; it only changes how you see it.

Set Up ClickUp for Reviews and Feedback

Review cycles can slow projects down if comments are scattered across tools. Centralize your feedback in ClickUp.

Use Comments and Proofing in ClickUp

1. Upload images or PDFs of wireframes to the relevant tasks.
2. Use comments to capture questions, decisions, and tradeoffs.
3. Mention teammates with @ to send them instant notifications.
4. Resolve comments as you address each piece of feedback.

When feedback lives on ClickUp tasks, everyone sees the full discussion history and final decisions for each screen.

Automate Review Workflows in ClickUp

You can create basic automations in ClickUp to speed up your review stages, for example:

• When a task moves to “Needs Review,” automatically assign it to the product owner.
• When status changes to “Approved,” notify the development team.
• When due dates are missed, alert the design lead in a specific list.

These automations help prevent bottlenecks while keeping designers focused on creating better wireframes.

Connect Wireframes to Development in ClickUp

Wireframes are only the start. Use ClickUp to connect design work to specs and implementation.

Link ClickUp Wireframes to Dev Tasks

1. For each approved wireframe task in ClickUp, create related development tasks in your engineering list or Space.
2. Use task relationships (for example, “blocks,” “is related to”) to show dependencies.
3. Include final wireframe links, UX notes, and acceptance criteria in the dev tasks.

This gives engineers a complete picture of what they are building, with a clear reference back to design work in ClickUp.

Track Progress Across ClickUp Spaces

Use dashboards in ClickUp to monitor design and build status in one view.

• Add widgets that show counts of wireframes by status.
• Create charts linking design completion to development progress.
• Display upcoming milestones for both UX and engineering teams.

Dashboards provide leadership and stakeholders a real‑time overview without needing separate status reports.

Improve Your Wireframing Workflow With ClickUp

As you ship more projects, continuously refine your ClickUp setup.

• Turn successful wireframing processes into templates for new products.
• Standardize custom fields so reports stay consistent.
• Capture learnings in Docs and link them to relevant tasks.
• Iterate on statuses and views as your team grows.

If you want expert help designing scalable project structures around ClickUp and your design stack, consider working with specialists like Consultevo, who focus on workflow and tooling optimization.

By structuring Spaces, Docs, tasks, and automations thoughtfully, ClickUp becomes far more than a task list. It turns into a connected platform that supports research, planning, wireframing, collaboration, and delivery across your entire product lifecycle.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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