Manage ClickUp workspace storage limits
ClickUp uses workspace storage limits to control how much data your team can upload and store. Understanding how storage is calculated and how to free up space helps you keep your ClickUp workspace fast, organized, and ready for future work.
This how-to guide explains how storage limits work, what counts toward your total, and step-by-step methods to reduce usage or upgrade when you need more capacity.
How ClickUp workspace storage limits work
Each workspace in ClickUp has a maximum amount of storage that depends on your plan. When you upload files, share attachments, or add certain types of content, these items count toward your workspace limit.
Storage limits are applied at the workspace level, not per user. That means everyone who belongs to the same workspace shares the same total storage pool.
What counts toward ClickUp storage
Different content types affect your storage differently. The following items typically count toward your workspace storage limit:
- File attachments added to tasks, docs, and comments
- Files uploaded to Chat views or conversation threads
- Certain embedded or cloud-linked files that are stored as uploads
As your team collaborates, these assets accumulate and increase total usage. Large files such as videos, high-resolution images, and design deliverables consume the most space.
What usually does not impact storage
Some elements do not significantly affect storage usage, such as:
- Text-based task descriptions and comments
- Most fields, statuses, and simple task properties
- Lightweight data associated with workflows and settings
Because these items are mostly text, they are far smaller than files and do not normally cause storage issues by themselves.
Check your ClickUp storage usage
To manage workspace storage effectively, start by checking how much space you are using. Use this simple process from your workspace settings.
Steps to view ClickUp storage
- Sign in to your ClickUp account and open the relevant workspace.
- Click your avatar or profile menu to open workspace settings.
- Navigate to the section that displays plan and billing details.
- Locate the storage usage indicator, which may show used space vs. total available space.
After you review your storage, decide whether you need to remove files or consider a plan upgrade to increase your limit.
Free up ClickUp storage space
If your workspace is nearing its limit, you can free up space by removing or reducing heavy content. Focus first on large uploads that are no longer needed.
Delete large files and unused uploads
Use the following approach to clean up storage:
- Identify tasks with many attachments, especially old projects.
- Open each task and review its attachments for relevance.
- Download any file you must keep elsewhere (for example, a long-term archive or an external drive).
- Delete attachments that are no longer needed for daily work.
Repeat this process across key projects or spaces to quickly reclaim a meaningful amount of storage.
Archive or remove legacy work
Older initiatives often carry large uploads that are no longer active. To tidy up your workspace:
- Locate completed or deprecated projects with heavy file usage.
- Remove unnecessary attachments or supporting files.
- Keep only the minimal records necessary for auditing or reference.
This approach keeps your ClickUp workspace lean without losing important process history.
Use external storage strategically
To reduce the number of files stored directly inside your workspace, you can:
- Host large assets in cloud storage tools such as Google Drive or Dropbox.
- Share links in tasks instead of uploading full copies.
- Create reference docs that point to external folders for heavy media libraries.
This keeps collaboration smooth while limiting the impact on your ClickUp storage allocation.
What happens when ClickUp storage is full
When your workspace reaches its storage cap, certain upload-related actions may be restricted. Typical impacts can include:
- Inability to upload new files or attachments
- Blocked attempts to add large assets to tasks or docs
- Warnings or notices urging you to clear space or upgrade
Existing files remain available unless you delete them, but new uploads may be limited until the storage usage falls below the maximum or you increase the limit.
Resolve storage limit issues in ClickUp
If you hit your storage cap, you have two main options:
- Reduce usage: Delete unwanted files, remove duplicate uploads, or replace attachments with external links.
- Upgrade your plan: Move to a higher plan tier that offers more storage capacity for your workspace.
Most teams use a combination of both: first cleaning up unnecessary files, then increasing storage as the team and workload grow.
Upgrade your ClickUp plan for more storage
When your team consistently uses a large amount of storage, upgrading your subscription can be more efficient than constant cleanup.
Steps to upgrade within ClickUp
- Open workspace settings using your avatar or sidebar menu.
- Go to the billing or subscription section.
- Review available plans and compare storage offerings.
- Select the plan that matches both your storage and collaboration needs.
- Confirm your payment details to complete the upgrade.
After upgrading, your new storage limit usually applies immediately, allowing you to upload files again without removing current assets.
Best practices for ongoing ClickUp storage management
Proactive habits help your team avoid sudden storage issues and keep collaboration running smoothly.
Set workspace storage guidelines
Create light rules that everyone can follow:
- Encourage linking from external drives for heavy media.
- Define when it is acceptable to upload full copies of files.
- Clarify retention expectations for attachments on completed projects.
Publish these guidelines in a workspace doc so new team members understand how storage is managed.
Schedule periodic storage reviews
Make storage checks part of your regular workspace maintenance:
- Review storage usage at least once per quarter.
- Identify spaces or projects that are growing quickly.
- Run targeted cleanups before reaching critical limits.
Consistent reviews prevent last-minute disruptions and keep your ClickUp environment healthy.
Learn more about ClickUp storage limits
For additional technical details and the latest information about workspace storage behavior, review the official documentation on the ClickUp Help Center. You can read the current article on workspace storage limits here: ClickUp workspace storage limits.
If you need expert help designing scalable workflows, organizing spaces, and optimizing storage for large teams, you can also consult specialists at Consultevo for implementation and advisory services.
By monitoring usage, cleaning up old uploads, and upgrading when appropriate, you can maintain a streamlined ClickUp workspace that supports efficient collaboration without running into storage surprises.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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