Set Work Schedules in ClickUp

Configuring a work schedule in ClickUp helps your team plan capacity, track time accurately, and align due dates with real working hours. This guide walks you through how Workspace owners and admins can set, edit, and manage a shared schedule so every member follows the same working days and hours.

What is a Workspace work schedule in ClickUp?

A Workspace work schedule defines the standard days and hours that people in your Workspace are expected to work. ClickUp uses this schedule to calculate time-based items such as capacity, time estimates, and certain date-related settings.

The work schedule is applied at the Workspace level so you only have to set it once. Every current and future member will follow the same default schedule unless ClickUp introduces user-level options in the future.

Who can manage work schedules in ClickUp?

Only specific roles can create or update the Workspace work schedule in ClickUp:

• Workspace owners
• Workspace admins

Members and guests can see the impact of the schedule through dates and workload, but they can’t change the global settings. If you need a different schedule for your team, contact an admin or owner to update it for the whole Workspace.

Access the work schedule settings in ClickUp

To start managing your Workspace schedule in ClickUp, first open the correct settings area.

1. Log in to your Workspace.

2. Click your Workspace avatar or profile menu at the bottom left.

3. Select Workspace settings.

4. In the settings menu, locate the section that controls your work schedule and time configuration.

Once you’re in the scheduling section, you can define which days are considered working days and what hours your team is available.

Set your Workspace work schedule in ClickUp

Use the built-in scheduling options in ClickUp to match your organization’s real working patterns.

Choose working days in ClickUp

Select the days of the week that count as working days for your Workspace. For many teams this will be Monday through Friday, but you can modify this to reflect any pattern your team follows.

1. Open the work schedule settings.

2. Check the boxes or toggle on the days of the week that should be included as working days.

3. Leave non-working days (such as weekends) toggled off so they are excluded from most time-based calculations.

These selected days are used by ClickUp when it interprets due dates and capacity, helping your team avoid unrealistic plans that cross non-working days.

Set working hours in ClickUp

After you select working days, define the daily working hours for your Workspace. This helps ClickUp understand how many hours per day are available for your team.

1. Still in the same scheduling area, look for Working hours or a similar option.

2. Specify a start time (for example, 9:00 AM).

3. Specify an end time (for example, 5:00 PM).

4. Save your changes to apply the updated schedule across the Workspace.

The configured hours act as the base daily capacity. When you estimate tasks or review workloads, ClickUp uses this schedule as the reference for how much time is available each day.

How the ClickUp work schedule affects your Workspace

Once a work schedule is in place, ClickUp relies on it across multiple features so your planning stays aligned with reality.

Due dates and scheduling behavior

The Workspace schedule helps determine how dates behave in several areas. For example, if a deadline falls on a non-working day according to your schedule, certain features can adjust or interpret that date based on the nearest working day.

This makes timelines more realistic and ensures that due dates don’t surprise team members on days they are not expected to work.

Capacity and workload planning in ClickUp

Because the schedule defines daily working hours, it directly influences capacity and workload tools in ClickUp. When you create time estimates for tasks or review a workload view, the system uses those working hours to calculate how many tasks each person can realistically complete on a given day.

If your team switches to a new schedule, such as a shorter workweek or longer workdays, updating the Workspace schedule helps keep these calculations accurate.

Edit an existing work schedule in ClickUp

You can update your schedule at any time if your organization’s working hours or days change.

1. Open Workspace settings as an owner or admin.

2. Navigate to the work schedule configuration area.

3. Adjust which days of the week are set as working days.

4. Update the start and end times for each working day.

5. Save your changes to apply the new schedule.

Changes will affect how ClickUp interprets future work capacity and scheduling. Review key projects and workloads after an update to make sure everything still looks balanced.

Tips for managing work schedules in ClickUp

• Confirm your default time zone: Make sure your Workspace time zone matches the primary region where your team works so working hours are reflected correctly.

• Communicate changes: When you adjust the schedule, let your team know so they understand why workloads or due dates may look different.

• Align estimates with hours: Encourage people to create realistic time estimates based on the defined working hours in ClickUp.

• Review workload views: After any schedule change, check workload-related views and dashboards to ensure that capacity remains in line with expectations.

Learn more about ClickUp work schedules

For the original product documentation and the most up-to-date details, visit the official help article on the ClickUp site: Set a work schedule for your Workspace.

If you need strategic help configuring work schedules, workflows, or capacity planning around ClickUp, you can also explore expert consulting services at Consultevo, which specializes in optimizing work management platforms.

By keeping your Workspace schedule updated and aligned with your team’s real availability, you ensure ClickUp provides accurate timelines, reliable workloads, and a smoother day-to-day work experience for everyone.

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