ClickUp Guide to Zoom Recordings

Managing online meeting files can get messy fast, but with a clear workflow inspired by ClickUp organization practices, you can quickly find and manage every Zoom recording you create. This how-to guide walks you through locating, organizing, and sharing Zoom recordings so your team never loses important meeting content again.

Understanding Zoom Recording Types for ClickUp-Style Organization

Before you can organize recordings like you would tasks or docs in ClickUp, you need to know where Zoom actually puts your files. Zoom offers two main recording types:

• Cloud recordings – Saved online to your Zoom account
• Local recordings – Saved directly to your computer’s storage

The steps to find each are different, so it helps to decide up front which type best fits your workflow.

How to Find Zoom Cloud Recordings

Cloud recordings are easiest to access across devices, much like working with cloud-based documents in ClickUp. Here is how to find them.

Access Zoom Cloud Recordings in a Browser

1. Open a web browser and go to Zoom’s sign-in page.

2. Sign in with the same Zoom account you used to host or record the meeting.

3. In the navigation menu, click Recordings.

4. Select the Cloud Recordings tab if it is not already active.

5. Browse the list by date, topic, or use the search bar to find the correct recording.

From this page, you can view, download, or share recordings with your team, similar to how you share workspaces or documents when collaborating through ClickUp.

Filter and Manage Zoom Cloud Recordings

To keep things as organized as your task lists in ClickUp, use Zoom’s built-in filters:

• Date range filters to narrow results to a particular week or month
• Search by topic to find a specific project meeting
• Host filter (for some accounts) to locate recordings by meeting owner

Select a recording to see its files, such as:

• Video (MP4)
• Audio-only file
• Chat transcript
• Closed caption file (if enabled)

These assets act like separate resources that you might reference alongside project tasks or documents when planning your workflows.

How to Find Zoom Local Recordings

Local recordings are stored on your computer, so you access them through your file system rather than a web dashboard. Organizing them into folder structures similar to project views in ClickUp will help you stay consistent.

Find Zoom Local Recordings on Windows

1. Open File Explorer.

2. Go to your Documents folder, unless you changed the default path.

3. Open the Zoom folder.

4. Inside, open the folder that matches the meeting name and date of the recording.

5. Locate the MP4 video file and any additional recording assets.

If you changed the default folder, search for .zoom or zoom_0.mp4 using the File Explorer search bar to track down recordings.

Find Zoom Local Recordings on macOS

1. Open Finder.

2. Click Documents in the sidebar.

3. Open the Zoom folder.

4. Look for a folder named with your meeting topic and date.

5. Open that folder to access your MP4 and any related files.

As on Windows, you can search your Mac for zoom_0.mp4 in Finder if you are not sure where Zoom stored your recording.

Change the Default Zoom Recording Location

To keep files aligned with your broader system — for example, storing them in a shared project space you also use alongside tools like ClickUp — you may want to change where Zoom saves local recordings.

1. Open the Zoom desktop app.

2. Click your profile picture or initials in the top-right corner.

3. Select Settings.

4. Go to the Recording tab.

5. Under Local Recording, click Change.

6. Choose your preferred folder (for example, a project folder you share with your team).

7. Click OK or Save to confirm.

After this, all new local recordings will save to the folder you selected.

Recovering Missing Zoom Recordings

Occasionally, it may seem like a recording has disappeared. Instead of rebuilding content in ClickUp docs or other tools from scratch, try these steps to find or recover it.

Check Your Zoom Cloud Recordings Again

• Verify the account – Make sure you signed into the same Zoom account used to host the meeting.
• Confirm the date range – Expand filters to include the meeting date.
• Check trash – Some account types allow you to restore deleted recordings from a trash or recycling area for a limited time.

If the recording does not appear, confirm whether the meeting host actually enabled recording before or during the session.

Check Local Recording Status

• Look for incomplete files – If Zoom crashed or the computer shut down, the file might not have finished converting.
• Restart the conversion – On some systems, double-clicking the temporary Zoom recording file can restart the conversion into an MP4.
• Search your disk – Use your operating system search for zoom_0 or the meeting name.

If you still cannot recover the file, you may need to record a follow-up meeting or create a summary document to capture key points, similar to building a recap in a structured workspace.

How to Share Zoom Recordings with Your Team

Once you locate your Zoom recordings, sharing them efficiently makes collaboration much easier, whether your team uses ClickUp or another workspace tool.

Share Zoom Cloud Recordings

1. Open the Recordings section in your Zoom web portal.

2. Click the meeting topic for the recording you want to share.

3. Click the Share button.

4. Choose your share settings, such as:

   • Public or restricted access
   • Password protection
   • View or download permissions

5. Copy the shareable link and send it to your teammates.

You can also add this link into your project documentation or task descriptions to keep everything in one place.

Share Local Zoom Recordings

1. Locate the MP4 recording file on your computer.

2. Upload it to your preferred cloud storage or workspace.

3. Set the appropriate access permissions.

4. Share the link with your team members or attach it where your team tracks project work.

This keeps your meeting assets linked directly to your ongoing tasks and plans.

Reference: Original Zoom Recording Guide

For a more detailed reference and additional tips, see the original guide this walkthrough is based on: how to find Zoom recordings. Use it alongside your own workspace structures to create a simple, reliable system for managing all meeting recordings.

Next Steps for Streamlined Workflows

Once you have a dependable method for finding and organizing Zoom recordings, you can integrate them into structured workflows, meeting notes, and task lists for better alignment across your team. For guidance on improving your broader project organization, automation, and documentation processes, you can explore additional productivity resources at Consultevo.

By standardizing how you store, search, and share Zoom recordings, you ensure that valuable meeting insights stay connected to the rest of your work, remain easy to reference, and continue supporting your projects long after each call ends.