GoHighLevel AI Business Card Scan

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How to Use the GoHighLevel AI-Powered Business Card Scanner

The GoHighLevel AI-powered business card scanner makes it easy to convert printed cards into clean digital contacts, similar to how ClickUp helps organize tasks from scattered notes. This step-by-step guide shows you exactly how to capture, verify, and import card details using built-in AI so you can keep your CRM organized and up to date.

This article is based on the official GoHighLevel documentation and walks you through every screen and option involved in using the scanner effectively.

What the GoHighLevel AI Business Card Scanner Does

The AI-powered business card scanner in GoHighLevel lets you quickly take a picture of a physical card and turn it into a structured contact record. It analyzes text on the card and automatically maps key details into proper fields.

With this feature, you can avoid manual data entry and reduce errors when adding new contacts you meet at events, conferences, or in day-to-day business interactions.

Key Benefits of the GoHighLevel Scanner

  • Capture business card data directly from your device camera.
  • Use AI to detect and fill in contact fields automatically.
  • Review and correct any details before saving.
  • Import clean contacts into your account with just a few taps.

Because the card scanner is integrated into GoHighLevel, every scanned contact is ready to use in your pipelines, campaigns, and automations.

Accessing the GoHighLevel AI Card Scanner

The AI-powered business card scanner is available in the GoHighLevel mobile interface. Make sure you are logged into your account and have the appropriate permission to add contacts.

Step 1: Open the Contacts Area

  1. Log into your GoHighLevel account on your device.
  2. Navigate to the Contacts section in the main menu.
  3. Locate the option for adding a new contact or scanning a card. This may appear as a button or icon within the contacts interface.

From this area you can access the AI-powered scanner to start capturing data from a physical business card.

Step 2: Start a New AI Scan

  1. Select the option that launches the AI-powered business card scanner.
  2. Grant camera permissions if prompted by your device.
  3. Prepare the physical card on a flat, well-lit surface.

Good lighting and a clear background help the GoHighLevel AI engine read the card text more accurately.

Capturing a Business Card Image in GoHighLevel

Once you start the scanner, your camera will open and you can take a photo of the business card. Proper image capture is crucial for best AI recognition results.

Step 3: Take a Clear Photo of the Card

  1. Hold your device steady above the card.
  2. Ensure the entire card is visible within the camera frame.
  3. Avoid glare, shadows, or reflections that may cover important text.
  4. Tap the shutter button to take the picture.

If the image is blurry or portions of the card are cut off, retake the photo before proceeding. The clearer the image, the better GoHighLevel can interpret the details.

Step 4: Let the AI Analyze the Card

  1. After capturing the photo, confirm that you want to use this image.
  2. The GoHighLevel AI engine will process the text and layout from the card.
  3. Detected information will be mapped into a contact preview screen.

This analysis usually takes only a few seconds. Once finished, you will see fields like name, email, phone, company, and other details filled automatically.

Reviewing and Editing AI-Detected Details in GoHighLevel

Before you import the contact into your GoHighLevel database, carefully review the scanned data to ensure accuracy. AI can misread stylized fonts or low-contrast text, so a quick manual check is important.

Step 5: Verify Contact Fields

  1. Check the Full Name field for spelling and correct order.
  2. Confirm the Email Address is correctly captured.
  3. Review the Phone Number including country and area codes.
  4. Validate the Company Name and Job Title if available.
  5. Look for additional details such as website, address, or social profiles.

If you see missing or incorrect information, you can edit fields directly on this screen before saving.

Step 6: Correct and Complete the Data

  • Tap any field to place your cursor and adjust the text.
  • Add missing fields such as secondary phone numbers or notes if needed.
  • Standardize formatting for phone numbers and names to match your existing GoHighLevel contact structure.

Taking this extra minute ensures that your CRM remains consistent and that all imported contacts are immediately usable in campaigns and workflows.

Importing the Contact into GoHighLevel

After verifying the scanned information, you can import the contact into your GoHighLevel account. The platform will create a new contact record based on the data approved on the preview screen.

Step 7: Save and Import the Contact

  1. Confirm all visible fields look accurate and complete.
  2. Click or tap the Save or Import button as shown in your interface.
  3. Allow a moment for GoHighLevel to create the new contact profile.

Once saved, the contact becomes part of your database and is accessible from the standard contacts list and any related features in your account.

Step 8: Use the New Contact in Your Workflows

  • Assign the contact to a pipeline or opportunity.
  • Enroll the contact in an appropriate automation or campaign.
  • Add tags or custom fields that align with your segmentation strategy.
  • Log follow-up tasks or notes associated with the business card interaction.

Because the AI-powered scanner is built into GoHighLevel, you can immediately apply your normal CRM and marketing processes to every new scanned contact.

Best Practices for the GoHighLevel AI Business Card Scanner

To get consistently accurate results from the GoHighLevel AI engine, follow these practical tips whenever you scan cards.

Improve Scan Quality

  • Use strong, even lighting without harsh shadows.
  • Avoid angled shots; keep the card as flat as possible.
  • Clean your camera lens for a sharper image.
  • Retake any photo that looks blurry or cut off.

Maintain Clean CRM Data

  • Review each AI-suggested field before final import.
  • Standardize capitalization and formatting of names and companies.
  • Use consistent phone and address formats across all GoHighLevel contacts.
  • Add tags that describe where and when you met the person for future reference.

These habits help you maintain high data quality so your automations, reports, and segmentations perform reliably.

Where to Learn More About GoHighLevel Features

If you want additional detail about the AI-powered business card scanner, you can read the official GoHighLevel help article at this documentation page. It provides the original reference for the feature and interface.

For broader strategy on using GoHighLevel inside a complete marketing and CRM system, you can explore implementation guides and consulting insights at Consultevo, which covers practical ways to align your workflows, data, and automations.

Conclusion: Streamline Contact Capture with GoHighLevel

The AI-powered business card scanner in GoHighLevel turns in-person meetings into usable digital contacts in just a few steps. By capturing a clear photo, letting AI extract details, reviewing the data, and importing directly into your CRM, you remove manual typing and reduce errors.

Use this feature consistently when you collect new cards and pair it with your existing pipelines and automations to keep your contact database fresh, organized, and ready for follow-up.

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