GoHighLevel Calendar Look Busy Guide

If you are moving from tools like ClickUp into a full CRM and marketing platform, learning how to control your booking availability is essential. In this guide, you will learn step-by-step how to configure the Look Busy settings in the GoHighLevel calendar so you can limit open time slots, create urgency, and manage your schedule more effectively without actually changing your real availability.

What is Look Busy in GoHighLevel Calendars?

The Look Busy feature in GoHighLevel calendars allows you to restrict how many time slots appear as available to your contacts, even if you have many more free slots in your actual calendar.

Instead of showing every free hour or minute, the system strategically hides some open slots so that your calendar appears busier. This helps you:

• Create a sense of scarcity and urgency for prospects booking calls.
• Control how spread out appointments are during the day.
• Avoid looking too available, which can lower perceived value.

All of this is done without changing your underlying calendar availability rules. It only affects what visitors see on your booking page in GoHighLevel.

Accessing Calendar Settings in GoHighLevel

To enable and configure Look Busy, you first need to open the proper calendar and its availability settings inside GoHighLevel.

1. Log in to your GoHighLevel account.
2. From the left-hand menu, go to Calendars.
3. Select the specific calendar you want to edit (for example, a sales call calendar or onboarding calendar).
4. Open that calendar’s Settings or Availability configuration area.

Once you are inside the calendar configuration page, you can find the Look Busy section and adjust its values.

Understanding GoHighLevel Look Busy Settings

The Look Busy options in GoHighLevel give you granular control over how many time slots a visitor can see for any given day. You will typically see three key settings:

• Max Bookings Per Day Shown (or similar label).
• Show Only a Percentage of Availability.
• Minimum Time Between Shown Slots (if applicable in your calendar type).

Exact field names can vary slightly depending on calendar type and platform updates, but the concepts work the same in GoHighLevel.

Max Bookings Per Day in GoHighLevel Look Busy

This setting determines how many total bookable time slots will be displayed per day on your GoHighLevel booking page, regardless of how many free blocks you actually have.

For example:

• If your day has 10 potential appointment times but you set this to 3, only 3 slots will appear to visitors.
• If all 3 slots are booked, the rest of the day appears fully booked, even though you may still have free time internally.

Use this setting in GoHighLevel when you want strict control over how many calls or appointments can be seen and scheduled in a given day.

Percentage of Availability Shown in GoHighLevel

The percentage option tells GoHighLevel to show only a fraction of your actual availability. Instead of a fixed number of bookings per day, the system looks at your total free slots and hides some of them at random.

For instance:

• Set the percentage to 50%, and prospects will see roughly half of your available time blocks.
• Set it lower, such as 25%, to create stronger scarcity and make it look like your calendar fills up quickly.

This is useful when your day-to-day availability fluctuates in GoHighLevel, and you want the system to scale visibility automatically.

Minimum Gap Between Shown Time Slots

In some GoHighLevel calendar configurations, you may be able to enforce a minimum gap between the time slots that are shown. This lets you avoid back-to-back appointments and maintain breathing room.

Example use case:

• Your internal availability is every 30 minutes.
• You want at least 60–90 minutes between calls for notes or admin work.
• By increasing the minimum gap, the system will hide some intermediate slots and spread out visible times.

Combining this with other Look Busy settings in GoHighLevel gives you both control and flexibility.

How to Turn On Look Busy in GoHighLevel

Follow these steps to activate and configure Look Busy in your GoHighLevel calendar:

1. Open Calendars inside GoHighLevel.
2. Click the calendar you want to edit.
3. Go to the Availability or Advanced settings section where Look Busy options appear.
4. Toggle the Look Busy setting to On (or enable the checkbox).
5. Configure the following values:
   • Set Max Bookings Per Day (if available), or
   • Set the Percentage of Slots Shown, or
   • Adjust any Minimum Gap or similar spacing controls.
6. Save your changes.

Once enabled, visit your public booking link to verify how your GoHighLevel calendar appears to a visitor.

Best Practices for Using Look Busy in GoHighLevel

To get the most out of Look Busy, follow these practical tips when setting up your GoHighLevel calendar:

• Start with a moderate limit: Begin with a middle-ground setting, such as 40–60% visible availability, then adjust based on booking volume.
• Align with your capacity: If your team can only handle a few calls a day, set a low max bookings per day in GoHighLevel so your calendar never becomes overloaded.
• A/B test your settings: Try different Look Busy configurations across multiple GoHighLevel calendars to see which ones drive the best show-up and close rates.
• Communicate urgency honestly: Use scarcity to encourage bookings, but avoid misleading people by completely blocking off days you know you cannot fulfill if needed.

Troubleshooting Look Busy in GoHighLevel

If your calendar in GoHighLevel is not displaying availability the way you expect, check the following:

• Verify base availability: Confirm your main availability hours are set correctly before using Look Busy. If you are not available on a day, Look Busy will not create fake openings.
• Check overlapping rules: Make sure other settings like buffer times, appointment durations, and team member limits are not restricting availability further.
• Review max per day vs. percentage: If both are present, higher restriction settings may dominate and make your GoHighLevel calendar look fully booked.
• Confirm time zone settings: A time zone mismatch can make it appear that fewer slots are open.

After any adjustment, always refresh your public booking link and test it in an incognito window to see exactly what your leads see in GoHighLevel.

Additional Resources

For deeper platform strategy, automations, and CRM implementation around GoHighLevel and other tools, you can explore consulting resources at Consultevo.

To review the original product documentation and the latest interface screenshots for the Look Busy setting in GoHighLevel calendars, visit the official help article here: Look Busy in Calendar Settings.

By configuring Look Busy properly inside your GoHighLevel account, you can protect your time, manage perceived scarcity, and keep your booking flow aligned with your capacity and sales process.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your GHL , work with ConsultEvo — trusted GoHighLevel Partners.

Scale GoHighLevel

“`