How to Connect GoHighLevel to Zapier

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How to Connect a GoHighLevel Sub-Account With Zapier

If you manage multiple workspaces in tools like ClickUp and want the same automation power inside GoHighLevel, connecting your sub-account to Zapier is essential. This guide walks you step by step through creating and using API keys so Zapier can communicate securely with your GoHighLevel sub-account and automate your marketing workflows.

Why Connect GoHighLevel and Zapier?

Integrating a GoHighLevel sub-account with Zapier lets you connect your CRM and marketing automation to thousands of apps without custom coding.

Once connected, you can:

  • Trigger actions in GoHighLevel when events happen in other apps.
  • Send new leads from forms or ads into your GoHighLevel pipelines.
  • Update contacts, tags, and opportunities automatically.
  • Keep data in sync between GoHighLevel and external tools.

The connection is handled through API keys at the sub-account level, which means every location can be managed independently.

Pre-Requisites for GoHighLevel Zapier Setup

Before you start, make sure you have:

  • An active GoHighLevel account with access to at least one sub-account (location).
  • A Zapier account with permission to create and manage Zaps.
  • Admin or appropriate user permissions inside the GoHighLevel sub-account to manage API keys.

Access to the correct sub-account is important, because Zapier will only interact with the specific location whose API key you use.

Step 1: Open Your GoHighLevel Sub-Account

The first step is to ensure you are working in the correct GoHighLevel sub-account that you want to connect to Zapier.

  1. Log in to your GoHighLevel account.

  2. From the main dashboard, choose the sub-account (also called a location) you want to integrate with Zapier.

  3. Confirm you see the correct branding, pipelines, and contacts for that location.

Every sub-account can have its own API key, so be certain you are inside the exact location that should be linked to Zapier.

Step 2: Access the GoHighLevel Settings

Once you are in the desired sub-account, open the settings where API keys are managed.

  1. In the left-hand navigation menu, scroll down and click Settings.

  2. Within Settings, look for the section related to Company or Business details, depending on the interface version.

  3. Locate the area where API keys or integrations can be configured for this GoHighLevel location.

The API section is where you will create or copy the key that Zapier will use to authenticate with your GoHighLevel sub-account.

Step 3: Create or Copy Your GoHighLevel API Key

Zapier connects to your GoHighLevel sub-account through an API key unique to that location.

  1. In the API or integrations section of the sub-account settings, locate the API Key field.

  2. If an API key already exists and is active, you can copy it for use in Zapier.

  3. If there is no key yet, click the option to Generate or Create an API key for this GoHighLevel sub-account.

  4. Once generated, use the copy function or highlight and copy the key carefully.

Treat this GoHighLevel API key like a password. Keep it secure and only share it within trusted services such as Zapier.

Step 4: Connect GoHighLevel to Zapier

With your API key ready, you can now link your GoHighLevel sub-account inside Zapier.

  1. Log in to your Zapier account.

  2. Click Create Zap or go to My Apps to add a new connection.

  3. Search for the HighLevel or GoHighLevel app (depending on how it appears in Zapier at the time of setup).

  4. Select the app, then click Connect or Add a new account.

  5. When prompted, paste the API key you copied from your GoHighLevel sub-account.

  6. Confirm the connection and allow Zapier to authenticate with your GoHighLevel location.

If the API key is valid and associated with an active sub-account, Zapier will successfully connect and display the new linked account in your app connections list.

Step 5: Create a Zap Using Your GoHighLevel Sub-Account

After connecting your GoHighLevel sub-account, you can build Zaps that use it as a trigger or action.

Use GoHighLevel as a Trigger

  1. Create a new Zap in Zapier.

  2. Choose GoHighLevel (or the HighLevel app) as the trigger app.

  3. Select an available trigger event, such as a new contact, opportunity, or pipeline stage change, based on what the app supports.

  4. Pick the connected GoHighLevel sub-account you just authenticated.

  5. Test the trigger to confirm Zapier can receive sample data from the sub-account.

Use GoHighLevel as an Action

  1. In the same Zap or a new one, choose the app that will be the trigger (for example, a form tool, ad platform, or spreadsheet).

  2. Add an action step and select GoHighLevel as the action app.

  3. Choose an action event, such as creating or updating a contact or managing a pipeline opportunity.

  4. Select your connected GoHighLevel sub-account.

  5. Map the fields from the trigger app to the appropriate GoHighLevel fields (name, email, phone, tags, pipeline, etc.).

  6. Test the action to ensure data flows correctly into the GoHighLevel location.

After successful tests, turn your Zap on so it runs automatically when the trigger event occurs.

Troubleshooting GoHighLevel and Zapier Connection Issues

If Zapier cannot connect to your GoHighLevel sub-account, review these common issues:

  • Invalid API key: Confirm you copied the full GoHighLevel API key from the correct sub-account.
  • Wrong location: Verify you are using the API key from the same GoHighLevel location you intend to automate.
  • Revoked or regenerated key: If you generate a new API key in GoHighLevel, update the key in Zapier as well.
  • Permission limitations: Ensure your user role in GoHighLevel has access to the records the Zap is trying to use.

When issues persist, you can compare your setup with the official connection instructions on the original help article at GoHighLevel Zapier connection documentation.

Best Practices for Managing GoHighLevel API Keys

To keep your GoHighLevel integration secure and maintainable:

  • Use a dedicated API key for each Zapier-connected sub-account.
  • Document which Zaps rely on which GoHighLevel API keys.
  • Limit access to API keys to trusted admins only.
  • Rotate keys periodically and update them in Zapier when required.

Well-managed API keys reduce the risk of unauthorized access and make troubleshooting simpler if you need to change or revoke a key.

Next Steps for Scaling Your GoHighLevel Automation

Once your first GoHighLevel sub-account is connected to Zapier and working properly, you can replicate the process for other locations or build more advanced multi-step Zaps.

For deeper optimization of your marketing and automation stack, including strategy and implementation support around GoHighLevel, you can explore expert consulting services at Consultevo.

By correctly connecting your GoHighLevel sub-account with Zapier and following these best practices, you can streamline data flow, reduce manual work, and create powerful, scalable automations across your entire tech stack.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your GHL , work with ConsultEvo — trusted GoHighLevel Partners.

Scale GoHighLevel

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