How to Create Equipment in GoHighLevel
Managing resources and appointment availability is easier when you understand how equipment works in GoHighLevel. If you are moving from tools like ClickUp or other schedulers, this guide will walk you step by step through creating equipment items, linking them to calendars, and using them correctly for bookings.
This how-to is based on the official GoHighLevel documentation and explains the exact options you will see inside your agency or sub-account.
What Is Equipment in GoHighLevel?
In GoHighLevel, equipment represents physical or shareable resources that can be booked on a calendar. Common examples include:
- Conference rooms
- Company vehicles
- Specialized tools or machines
- Shared office spaces
- Any resource that should not be double-booked
Each item of equipment can be attached to specific calendars so that appointments automatically reserve that resource.
Where to Access Equipment in GoHighLevel
You manage equipment inside the calendar settings area of a GoHighLevel sub-account.
- Log in to your GoHighLevel account.
- Open the Sub-Account where you want to manage resources.
- Go to Calendars from the left-hand navigation menu.
- Open the Settings or configuration section for calendars.
In the calendar settings, you will see an Equipment tab or section where you can add and manage resources.
How to Create New Equipment in GoHighLevel
Follow these steps to create a new equipment item in GoHighLevel and make it available for booking.
Step 1: Open the Equipment Section in GoHighLevel
- From the sub-account, click Calendars.
- Click the settings icon or Calendar Settings.
- Select the Equipment tab.
You will now see a list of existing equipment (if any) and an option to add new items.
Step 2: Add a New Equipment Item
- Click the Add Equipment or New Equipment button.
- A form or side panel will appear with fields for your new resource.
Typical fields you will configure in GoHighLevel include:
- Name – A clear name such as “Conference Room A” or “Company Van 1”.
- Description – Optional details about capacity, location, or usage rules.
- Associated Calendars – Which calendars can book this equipment.
- Availability Rules – Optional settings that limit when the resource can be booked.
Step 3: Configure Calendar Associations in GoHighLevel
Linking equipment to the right calendars ensures correct availability and prevents double-bookings.
- In the equipment setup panel, look for a field like Calendars or Assign to Calendars.
- Select one or more calendars that should be allowed to reserve this resource.
- Make sure you only attach the equipment to calendars that truly use it.
For example, if you create equipment called “Podcast Studio”, you might only assign it to a “Studio Booking” calendar, not to general team appointment calendars.
Step 4: Save the Equipment in GoHighLevel
- Review the Name, Description, and calendar assignments.
- Click Save or Create.
After saving, the equipment will appear in the list and can be used for new appointments on the connected calendars.
How Equipment Works with Calendars in GoHighLevel
Once your equipment is created, GoHighLevel uses it to control when appointments can be booked. This behavior depends on how your calendars are configured.
Equipment and Appointment Booking Rules
When a calendar is associated with equipment, GoHighLevel checks both:
- The user or team member’s availability.
- The equipment’s availability.
An appointment can only be booked if:
- The calendar has open time slots.
- At least one instance of the selected equipment is available.
If the equipment is already booked at that time by another appointment, the time slot may show as unavailable to prevent conflicts.
Editing or Deleting Equipment in GoHighLevel
You can edit equipment details or remove a resource when necessary.
- Return to Calendars > Settings > Equipment in GoHighLevel.
- Locate the equipment item in the list.
- Click the Edit icon to update name, description, or associated calendars.
- Or click the Delete icon to remove it from the system.
Before deleting, verify that no critical calendars rely on that resource so you do not accidentally break booking flows.
Best Practices for Equipment in GoHighLevel
To get the most value from equipment management in GoHighLevel, follow these practical recommendations.
Naming and Organization Tips
- Use a consistent naming pattern, such as “Room – Location – Capacity”.
- Add meaningful descriptions for staff and clients.
- Separate internal equipment from client-facing resources where possible.
Calendar and Resource Strategy
- Map each piece of equipment to the smallest number of calendars required.
- Avoid assigning one resource to many unrelated calendars unless necessary.
- Test bookings to confirm that availability reflects the intended rules.
Team Training in GoHighLevel
- Show team members how equipment affects appointment availability.
- Explain which calendars use which resources.
- Document internal policies for reserving critical equipment.
Reference and Further Help for GoHighLevel
This article is based on the official GoHighLevel documentation. For the original help guide and any latest interface changes, review the source page here: How to Create Equipment in GoHighLevel.
If you need strategic help implementing scheduling and automation with GoHighLevel in your agency or business, you can explore consulting resources at Consultevo.
Summary: Using Equipment Effectively in GoHighLevel
By setting up equipment correctly in GoHighLevel, you can:
- Prevent double-booking of important resources.
- Align calendars with real-world availability of rooms, vehicles, or tools.
- Provide a smoother booking experience for both staff and clients.
Use the equipment section in your GoHighLevel calendar settings to add clear, well-labeled resources, associate them with the right calendars, and update them as your operations grow.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your GHL , work with ConsultEvo — trusted GoHighLevel Partners.
“`