GoHighLevel Email Status Guide

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Understanding GoHighLevel Email Campaign Statuses

When you run email marketing campaigns in tools like ClickUp or other platforms, it is critical to understand how status labels work. In GoHighLevel, email campaign statuses show you exactly what is happening with every batch of emails you send so you can monitor performance and fix issues quickly.

This how-to guide walks you step by step through each email campaign status in GoHighLevel, how to interpret it, and what actions you can take to keep your outreach running smoothly.

Where to See GoHighLevel Email Campaign Statuses

Email campaign statuses appear in the Campaigns section of your GoHighLevel account. Each campaign shows a current status that reflects whether the messages are sending, paused, completed, or blocked by an error.

Before you start, make sure you have:

  • Created at least one email campaign.
  • Selected a sending schedule and sender email.
  • Added contacts to your campaign.

Once these requirements are met, GoHighLevel will automatically update the status of your campaign according to its progress and any issues it encounters.

GoHighLevel Email Campaign Status Types

GoHighLevel uses several specific labels to describe the state of your email campaigns. Below is a breakdown of each status and what it means.

Draft Status in GoHighLevel

The Draft status means your email campaign has been created but not scheduled or started yet.

Typical reasons a campaign remains in Draft:

  • You have not set a start date or time.
  • No contacts have been added to the campaign.
  • The email content is incomplete or not saved.

To move a Draft campaign forward:

  1. Open the campaign in GoHighLevel.
  2. Review and finalize your email content.
  3. Add your recipients or segment.
  4. Set a schedule and save your changes.

Scheduled Status in GoHighLevel

The Scheduled status indicates your campaign is ready and queued to start sending at a future date and time.

Key points about the Scheduled status:

  • Emails will not go out until the scheduled time is reached.
  • You can still edit content, recipients, or timing before it starts.
  • Once sending begins, the status will change automatically.

If you need to adjust a Scheduled campaign in GoHighLevel:

  1. Open the campaign settings.
  2. Change the start date, time, or frequency.
  3. Update any content or list options as needed.
  4. Save your changes to keep the campaign Scheduled.

In Progress Status in GoHighLevel

The In Progress status means your campaign has started sending messages but has not finished delivering to all scheduled recipients.

This status appears when:

  • The start time has passed and emails are actively sending.
  • The system is processing batches according to your configuration.
  • Some recipients have already received messages, others are still queued.

While a campaign is In Progress, you can:

  • Monitor opens, clicks, and other metrics.
  • Pause the campaign if you see an issue.
  • Confirm that sending volumes and timing match your expectations.

Completed Status in GoHighLevel

The Completed status shows that GoHighLevel has finished processing the campaign.

When a campaign is Completed:

  • All scheduled email messages have been attempted.
  • You can fully review performance metrics and delivery results.
  • No more messages will send from that campaign unless you clone or restart it.

Use the Completed status to:

  • Evaluate open and click rates against your goals.
  • Identify any deliverability problems for future sends.
  • Decide whether to reuse or optimize the campaign content.

Paused Status in GoHighLevel

The Paused status indicates that sending has been temporarily stopped by you or another user.

Common reasons to pause a campaign in GoHighLevel:

  • You noticed an error in the email content.
  • You want to adjust the recipient list before more emails go out.
  • You are troubleshooting deliverability or compliance issues.

To resume a Paused campaign:

  1. Open the campaign details.
  2. Make any necessary corrections.
  3. Click the option to resume or restart sending.

Stopped or Canceled Status in GoHighLevel

The Stopped or Canceled status means the campaign will no longer send any additional emails.

This can happen when:

  • You manually stop the campaign.
  • You decide to cancel a scheduled or In Progress campaign.
  • Certain conditions cause the system to terminate further sends.

Once a campaign is Stopped or Canceled in GoHighLevel, you can still:

  • View historical results for emails that already sent.
  • Clone the campaign to launch a new version.
  • Use the analytics to improve your next campaign.

Error or Blocked Status in GoHighLevel

The Error or Blocked status indicates that GoHighLevel could not send your campaign because of a configuration or sending issue.

Typical causes include:

  • Invalid or missing SMTP or email service configuration.
  • Sender domain not verified or authenticated.
  • Exceeded sending limits or hitting provider restrictions.
  • Invalid email addresses or list problems.

When you see Error or Blocked:

  1. Open the campaign to review any error messages.
  2. Check your email service or SMTP settings.
  3. Confirm that your sending domain is verified and compliant.
  4. Correct any contact list issues and save.
  5. Retry sending once the configuration is fixed.

For detailed, platform-specific explanations of each status label used by the system, you can refer directly to the official documentation at this GoHighLevel email campaign status guide.

How to Use GoHighLevel Statuses to Improve Campaigns

Reading and reacting to email statuses correctly helps you improve results and avoid common issues.

Monitor Campaign Health in GoHighLevel

Use the various statuses to keep a real-time view of campaign health:

  • Check Draft campaigns to ensure important launches are fully set up.
  • Review Scheduled campaigns for correct timing and audience selection.
  • Watch In Progress campaigns to ensure no unexpected Paused or Error states occur.

Troubleshoot Quickly with GoHighLevel Statuses

When a campaign shows Paused, Error, or Blocked, you can systematically resolve problems:

  1. Identify the exact status and read any visible warnings.
  2. Check your sending configuration and list quality.
  3. Resume or restart only after you have fixed the underlying cause.

Optimize Future Campaigns Using GoHighLevel Data

Completed campaigns provide a stable view of how your message performed. Use this alongside the status history to:

  • Understand how timing and scheduling affected engagement.
  • Spot patterns where campaigns frequently move to Paused or Error.
  • Refine your setup so future campaigns move smoothly from Draft to Completed.

Next Steps and Additional Resources

If you need strategic help combining email campaign management with CRM and funnel optimization around GoHighLevel, consider working with a specialist team such as Consultevo for implementation support.

To go even deeper on the status definitions and the latest platform updates, always cross-check with the official GoHighLevel help article at Understanding Email Campaign Statuses.

By learning how each email campaign status works in GoHighLevel, you gain clear visibility into your sending process, can resolve issues faster, and can build more reliable, effective campaigns over time.

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