GoHighLevel Email Template Sharing

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GoHighLevel Email Template Sharing Guide

If you manage multiple accounts across tools like ClickUp and GoHighLevel, a consistent email template workflow is critical. This step-by-step guide explains how to enable white label email template sharing, generate shareable links and codes, and import templates across GoHighLevel accounts without exposing your agency branding.

What Is White Label Email Template Sharing in GoHighLevel?

White label email template sharing in GoHighLevel lets you securely distribute email templates from one account to another using a unique share link or code. This is especially useful for:

  • Agencies selling prebuilt email campaigns to clients
  • White label partners sharing standardized assets
  • Teams that manage multiple GoHighLevel locations

Instead of manually rebuilding layouts, you share a template once and allow others to import it directly into their own instance.

Before You Start: Requirements in GoHighLevel

To use this feature correctly, make sure the following conditions are met:

  • You need access to the Email Marketing or Email Builder module.
  • The template you want to share must already be created and saved.
  • You should have appropriate permissions to manage templates for your agency or account.

Once these basics are in place, you can turn any existing email template into a shareable, white label asset in GoHighLevel.

How to Enable White Label Email Template Sharing in GoHighLevel

Follow these steps to generate a shareable link and code for your email template:

Step 1: Open the Email Templates Area in GoHighLevel

  1. Log in to your GoHighLevel account.
  2. Navigate to the main menu and open the section where your email templates are stored (typically under Marketing or Email).
  3. Locate the specific email template you want to share.

Confirm that the template is final or at least stable, because the shared version will reflect the current design and content.

Step 2: Access the Template Sharing Settings

  1. Next to the template, click the options or more actions icon (often represented by three dots).
  2. Look for an option labeled similar to “Share,” “White Label Share,” or “Template Sharing.”
  3. Select this option to open the template sharing dialog or panel.

This panel is where GoHighLevel generates your share link and share code.

Step 3: Generate a GoHighLevel Share Link and Code

  1. In the sharing dialog, enable template sharing if it is not already turned on.
  2. GoHighLevel will create a unique share URL and a share code tied to this specific email template.
  3. Copy both the share link and the share code and store them in a secure location (such as a ClickUp task or your SOP documentation).

You can now provide these details to other users so they can import the template into their own GoHighLevel accounts.

How Recipients Import a Shared GoHighLevel Email Template

Once someone receives your share link or code, they can import the template into their own workspace. The steps are straightforward.

Step 1: Open the Import Area in GoHighLevel

  1. The recipient logs in to their GoHighLevel account.
  2. They go to the Email Templates section within their own sub-account or agency account.
  3. They find and select the option to import or add a new template from a share link or code.

This import function is usually near the main template list or within a “New Template” menu.

Step 2: Use the Shared Link or Code

  1. In the import dialog, the recipient pastes the share URL you provided, or enters the share code.
  2. They confirm the import action.
  3. GoHighLevel then pulls in the email template design and content from the original account.

After a successful import, the template becomes fully available in their account, and they can edit and send it like any other local template.

Managing Shared Templates in GoHighLevel

Once sharing is enabled, you may need to manage or revoke access to your template over time.

How to Stop Sharing a Template

  1. Return to your Email Templates list in GoHighLevel.
  2. Open the sharing settings for the template you previously shared.
  3. Disable the white label sharing toggle or option.

When you disable sharing, the existing share link or code will no longer allow new imports. Templates already imported by other accounts will remain in those accounts, but no new users can pull the template using the old share data.

Updating a Shared GoHighLevel Template

When you edit the original template, note:

  • Future imports typically reflect the latest version of the template at the time of import.
  • Templates already imported into other GoHighLevel accounts do not always update automatically; they are often treated as independent copies.

For major changes, you might choose to create a new version of the template and share a fresh link and code to keep your partners and clients aligned.

Best Practices for Agencies Using GoHighLevel Template Sharing

To get the most out of white label email template sharing, consider these practices:

  • Standardize naming conventions: Use clear names for your GoHighLevel templates so recipients can recognize them after import.
  • Document usage guidelines: Store instructions in your project management tool (like ClickUp) explaining when and how to use each template.
  • Separate master and client versions: Keep a master library in your main GoHighLevel agency account and share only curated templates with sub-accounts.
  • Test before sharing: Send test emails from your own account to confirm layout, links, and personalization fields are working properly.

Troubleshooting GoHighLevel Template Sharing Issues

If someone reports that a shared template is not importing correctly, review these points:

  • Confirm the share link or code has not been regenerated or disabled.
  • Check that the recipient has the latest version of GoHighLevel features enabled in their account.
  • Verify that the recipient is using the correct import field (link vs. code) as specified in your instructions.
  • Recommend they log out and back in, then try the import again.

If issues persist, compare your configuration with the official documentation on the GoHighLevel help center, or submit a support ticket with details.

Additional Resources for GoHighLevel Users

For more technical detail and up-to-date interface screenshots, you can review the original step-by-step guide on the official help center: GoHighLevel white label email template sharing.

If your agency needs deeper implementation support, automation planning, or process documentation that connects GoHighLevel with systems like ClickUp, you can learn more at Consultevo.

By following this guide, you can standardize how you share and import email templates across multiple GoHighLevel accounts, maintain a strong white label presence, and reduce repetitive setup work for every new client or sub-account.

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