How to Set Up Recurring Appointments in GoHighLevel
If you manage bookings in tools like ClickUp and need a streamlined way to automate client scheduling, GoHighLevel recurring appointments can simplify and standardize your entire calendar workflow. This guide walks you through how recurring appointments work, how clients use them, and how to configure them in your account.
What Are Recurring Appointments in GoHighLevel?
Recurring appointments in GoHighLevel let your contacts book a repeating time slot on your calendar instead of a single one-time meeting. This is ideal for regular coaching calls, weekly check-ins, or monthly consultations.
When recurring bookings are enabled, your client can select a primary date and then choose how often they want the appointment to repeat, up to a defined limit.
Where Recurring Appointments Appear in GoHighLevel
Once a contact schedules a recurring booking, each instance appears in your calendar as a separate appointment. Your staff can view and manage these individual events directly in the calendar view.
- Every occurrence is listed as its own appointment.
- You can open any single event to see who booked it and when.
- These events behave just like standard scheduled meetings.
At this time, recurring appointments are managed as individual events, not as a single grouped series.
GoHighLevel Supported Calendar Types for Recurring Events
Recurring appointments are available only in specific calendar types in GoHighLevel. You must be using the newer calendar system to access these features.
Calendars That Support Recurring Appointments in GoHighLevel
- Calendar 2.0 – This is the required calendar version for recurring bookings.
- Round Robin Calendar 2.0 – Supports recurring appointments when Calendar 2.0 settings are used.
- Team Calendar 2.0 – Also supports recurring scheduling with multiple team members.
If your calendar is still using the older 1.0 configuration, recurring functionality will not be available. You must switch that calendar to the 2.0 setup.
Calendars That Do Not Support Recurring Appointments
- Any calendar still on version 1.0.
- Booking links connected only to legacy calendar widgets.
Be sure to verify that your calendar is using the 2.0 framework before expecting recurring bookings to appear.
How Clients Book Recurring Appointments in GoHighLevel
Once a calendar is configured correctly, your clients can schedule recurring appointments from the public booking link.
- The client opens your calendar URL from a link you share online, in an email, or on your website.
- They choose an initial date and time on the calendar interface as if they were booking a normal one-time appointment.
- They see repeat options that allow them to configure a recurring pattern for their meetings.
Your contact can decide how frequently they want to meet and how many total sessions they wish to book, within the limits you define in the calendar settings.
Repeat Options Available to Clients
In the booking widget, the client can set up a repeating pattern using the following options:
- Frequency: how often the appointment should repeat:
- Daily
- Weekly
- Monthly
- End condition: how many total appointments they want to schedule:
- A specific number of occurrences (for example, 4, 8, or 12).
The client’s choice is constrained by the maximum limit you configure for that calendar. If they select more occurrences than allowed, they will be unable to proceed.
How to Enable Recurring Appointments in GoHighLevel
Enabling recurring appointments requires using the appropriate calendar widget in the newer calendar system. Follow these steps carefully so the booking form displays the recurring options to your clients.
Step 1: Open the GoHighLevel Calendar Settings
- Log in to your GoHighLevel account.
- Navigate to Calendars in the left-hand menu.
- Select the calendar you want to make recurring-enabled. Make sure it is a Calendar 2.0 configuration.
If your calendar still shows as an older version, convert it to the 2.0 format before proceeding.
Step 2: Switch to the 2.0 Calendar Widget
Recurring appointments only work with the 2.0 calendar widget, not with older calendar widgets.
- In your chosen calendar, locate the widget or embed settings.
- Confirm that you are using the 2.0 calendar widget for public booking.
- If necessary, replace any older widget embeds on your website or funnels with the 2.0 version.
This ensures that clients actually see the recurring scheduling fields when they visit your link.
Step 3: Configure Recurring Appointment Limits
Within the calendar’s advanced options, you can define how recurring scheduling behaves.
- Find the section related to recurring or repeat appointments.
- Set the maximum number of appointments a client can book in a single recurring series.
- Review and save the settings for your calendar.
The limit you choose will control how many total recurring events can be added when a client selects a frequency like daily, weekly, or monthly.
Managing Recurring Appointments in the GoHighLevel Calendar
After you have enabled recurring bookings, your calendar will start displaying them as separate appointments as clients schedule new series.
Viewing Recurring Appointments
- Open your calendar inside GoHighLevel.
- Browse through the dates that your client selected for their recurring meetings.
- Each occurrence appears as a normal appointment on its respective day and time.
There is no grouped “series” view; you handle each item individually.
Editing or Canceling Recurring Appointments
Because each appointment is separate, any changes must be made one-by-one.
- Open an appointment from the calendar.
- Update the date, time, or attendee details as needed.
- Save or delete that single occurrence.
Bulk editing or canceling an entire series of recurring events is not supported; you must manage them individually.
Best Practices for Using GoHighLevel Recurring Appointments
To get the most from recurring functionality, keep these practical tips in mind:
- Publish only 2.0 widgets: Make sure every page, funnel, or website uses the GoHighLevel 2.0 calendar widget.
- Clarify limits to clients: Let clients know how many recurring sessions they can book in one go.
- Check availability across series: Ensure your staff calendar has consistent availability to avoid conflicts on future dates.
- Use reminders and workflows: Pair recurring appointments with automated reminders inside GoHighLevel to reduce no-shows.
Additional Resources for GoHighLevel Users
You can review the official recurring appointment documentation for further technical details and any updates directly on the GoHighLevel help center: Recurring Appointments Help Article.
For implementation guidance and strategy around calendars, funnels, and CRM automation, you may also want to explore consulting resources such as Consultevo, which focuses on optimization and deployment of digital systems.
By correctly setting up Calendar 2.0, enabling the right widget, and defining sensible limits, you can use GoHighLevel recurring appointments to streamline recurring meetings, improve client consistency, and keep your schedule organized.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your GHL , work with ConsultEvo — trusted GoHighLevel Partners.
“`