Configure Recurring Appointments in GoHighLevel
Managing repeat bookings across tools like ClickUp and GoHighLevel can be confusing if your calendars are not properly configured. This step-by-step guide explains exactly how to set up recurring appointments, adjust meeting lengths, and prevent scheduling gaps so your clients can book repeat sessions without manual work.
Follow the instructions below to configure recurring appointments on your calendars and ensure a smooth booking experience for both you and your customers.
Understanding Recurring Appointments in GoHighLevel
Recurring appointments in GoHighLevel allow contacts to book a series of meetings on a consistent schedule. Instead of creating each session manually, you can define how often the appointment repeats and how many sessions are included.
The recurring configuration is controlled at the calendar level, which means each calendar can have its own settings for appointment slots and repeat availability.
Access Your GoHighLevel Calendar Settings
To begin, open your account and navigate to the calendar configuration area.
- Log in to your GoHighLevel account.
- In the left-hand menu, click Calendars.
- Select the specific calendar where you want to allow recurring bookings.
- Open the calendar Settings or Configuration tab.
All changes you make here will determine how recurring meetings can be scheduled for this calendar.
Enable Recurring Appointments in GoHighLevel
Once you are inside the selected calendar, enable recurrence for appointments so clients can book multiple sessions in a single flow.
- Within the calendar settings, locate the options related to Appointment Settings or Recurring Appointments.
- Turn on or check the toggle that allows recurring appointments for this calendar.
- Save your changes before moving to the next section.
After this step, the booking widget for that calendar can present recurring appointment options when a contact schedules a time.
Set Appointment Duration and Gaps in GoHighLevel
Correct appointment duration is essential for recurring bookings. If the duration is mismatched with your availability, the system may not be able to place recurring sessions correctly.
- In the same calendar, find the Appointment Duration setting.
- Choose the desired length for each appointment (for example, 30 minutes, 45 minutes, or 60 minutes).
- If available, configure buffer times before and after appointments to prevent back-to-back meetings.
These duration settings apply to every appointment on that calendar, including all instances in a recurring series.
Best Practices for Appointment Duration in GoHighLevel
- Align your appointment duration with your actual meeting length.
- Avoid very short durations if your calls typically run longer.
- Use buffers if you need prep time or follow-up work between sessions.
Configure Recurring Patterns in GoHighLevel
Depending on your setup, you can allow a variety of recurring patterns so clients can book multiple sessions in advance.
Common Recurring Options in GoHighLevel
When recurrence is enabled on the calendar, the booking process can support patterns such as:
- Daily recurring appointments (every day or every X days).
- Weekly recurring appointments (for example, every Monday and Wednesday).
- Monthly recurring appointments (same date or same weekday each month).
- Number of occurrences for the series (such as 4, 6, or 12 sessions).
In your calendar configuration, adjust the recurrence options to match what you want clients to be able to select.
Limit How Many Recurring Appointments Can Be Booked
To avoid overscheduling, you may want to cap the maximum number of recurring sessions a client can book at once.
- In the recurrence or advanced calendar settings, locate the control for maximum occurrences or similar wording.
- Set a limit that fits your business model, such as 4 or 8 recurring sessions.
- Save the configuration so the booking widget respects this limit.
This helps you maintain control over long-term scheduling while still providing flexibility to your clients.
Adjust Calendar Availability for GoHighLevel Recurring Bookings
Recurring appointments require consistent availability. If your calendar has very limited or inconsistent hours, the system may not find a valid time for each instance in the series.
- Open the Availability tab for your chosen calendar.
- Set clear working hours for each day you want to accept recurring bookings.
- Ensure that the days included in your recurring patterns (for example, Mondays and Wednesdays) are open with sufficient slots.
- Review any exceptions or date overrides that could block future recurring sessions.
Well-planned availability ensures that the full recurring series can be scheduled without manual rescheduling.
Tips for Strong Availability Settings in GoHighLevel
- Keep recurring days consistent week to week.
- Avoid frequent one-off exceptions on key recurring days.
- Use separate calendars for different service types or teams.
How Clients Book Recurring Appointments in GoHighLevel
After your calendar is configured, clients can begin booking repeating sessions through your public booking link or embedded widget.
- The client opens your booking link connected to the configured calendar.
- They choose a starting date and time that fits your availability.
- If recurrence is enabled, they see additional options to select a repeating pattern (such as weekly) and number of sessions.
- The system checks all future dates in the series to confirm availability.
- The client confirms the booking, and all recurring appointments are added to your calendar.
Each event appears as its own appointment in the calendar, making it easy to manage reminders, notes, and follow-up actions for each session.
Modify or Cancel Recurring Appointments in GoHighLevel
Once a recurring series has been created, you may need to adjust a single occurrence or the entire set of appointments.
- Open the calendar where the recurring series is scheduled.
- Click on the appointment you want to edit or review.
- If the platform prompts you, choose whether to modify this event only or the entire series.
- Adjust the date, time, or duration as needed.
- Save your changes so the updated information is synced across the calendar and any connected systems.
For cancellations, use the same process but select the appropriate option to remove one occurrence or the complete recurring series.
Avoiding Conflicts When Editing GoHighLevel Recurring Events
- Reschedule to times that respect your set availability.
- Watch for overlapping events if you manually adjust times.
- Notify clients when you change or cancel a recurring session.
Troubleshooting GoHighLevel Recurring Appointment Issues
If recurring appointments are not appearing as expected, check these common configuration points.
Check Calendar and Recurrence Settings
- Verify that recurring appointments are enabled for the calendar.
- Confirm the appointment duration and availability are compatible.
- Ensure the maximum number of recurring sessions is not set too low.
Review Availability and Conflicts
- Look for blocked times or overrides on future dates.
- Confirm that all days in the recurring pattern have open hours.
- Remove or adjust conflicting events that may block the series.
If you need a deeper, strategic setup including funnels, automations, and integrations around your booking system, you can explore consulting solutions at ConsulTEVO.
Learn More About GoHighLevel Recurring Calendars
For additional technical details and the latest interface updates related to recurring appointments, review the official documentation on the GoHighLevel help portal: Configure recurring calendar appointments.
By properly configuring your calendars, availability, and recurring options in GoHighLevel, you can automate repeat bookings, reduce manual scheduling, and offer a smoother experience for every client who needs ongoing sessions.
Need Help With ClickUp?
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