Create Recurring Timers in GoHighLevel

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How to Create a Recurring Timer in GoHighLevel

Managing time accurately across multiple tasks can be challenging when you are moving between platforms like ClickUp and GoHighLevel. This guide walks you step-by-step through creating and managing a recurring timer so you can track work that repeats on a regular schedule without having to start a new timer from scratch each time.

The instructions below are based on the official GoHighLevel help documentation and are designed to be easy to follow for both new and experienced users.

Understanding Recurring Timers in GoHighLevel

A recurring timer in GoHighLevel allows you to automatically track time for tasks or activities that repeat on a regular basis. Instead of manually starting a new timer every day or week, you configure the timer once and let the system create the recurring entries for you.

Typical use cases include:

  • Daily administrative tasks
  • Weekly client check-in calls
  • Monthly reporting or billing reviews
  • Ongoing internal team meetings

Before you start, make sure you have access to the correct sub-account and the permissions required to view and edit timers.

Accessing the Timer Section in GoHighLevel

To create or edit a recurring timer, you must first access the time tracking or timer area in your GoHighLevel account. The exact naming of menu items may vary slightly depending on your account configuration, but the navigation flow is the same as described in the original help article.

  1. Log in to your GoHighLevel dashboard.

  2. Select the appropriate sub-account or location where you want the timer to be created.

  3. Navigate to the section where timers or time tracking entries are managed (for example, within a specific feature or workspace as indicated in the source instructions).

Once you are on the correct screen, you are ready to create or configure a recurring timer.

How to Create a New Recurring Timer in GoHighLevel

Use the following step-by-step process to create a new recurring timer entry. This mirrors the workflow described on the original support page at the official GoHighLevel article.

Step 1: Start a New Timer Entry

  1. On the timers or time tracking page, click the button or icon used to add a new timer (commonly labeled as New Timer, Add Timer, or similar).

  2. Choose the record or item the timer will be associated with, such as a contact, task, pipeline stage, or specific project.

  3. Enter a clear name or description for the timer so you can easily identify it later.

Keep the description short but specific. This helps when you review reports or need to audit billable hours.

Step 2: Configure the Time Details

  1. Set the initial start date and start time for the timer. This will define when the first occurrence of the recurring timer takes place.

  2. If available, specify the duration or end time, depending on how your GoHighLevel screen is structured.

  3. Confirm the time zone, especially if you work with remote teams or clients in different locations.

Accurate start and end times are important for billing, reporting, and internal performance tracking.

Step 3: Enable the Recurring Option

After setting the basic time information, you need to enable the recurring settings so the timer repeats automatically.

  1. Locate the option or toggle labeled Recurring, Make Recurring, or similar within the timer form.

  2. Turn the recurring option on. This will reveal additional frequency and schedule settings.

Once recurring is enabled, you can fine-tune how often the GoHighLevel timer will repeat.

Step 4: Choose the Recurrence Frequency

Most recurring timer setups in GoHighLevel include multiple frequency choices. Based on the help article, you will typically find options such as:

  • Daily – Repeats every day or every set number of days.
  • Weekly – Repeats on one or more days of the week.
  • Monthly – Repeats on specific dates or a pattern such as “first Monday”.
  • Custom intervals – If provided, lets you define a custom number of days or weeks between occurrences.

Select the frequency that aligns with your workflow. For example, choose Weekly for a standing Monday meeting or Monthly for recurring billing reviews.

Step 5: Set the Recurrence Schedule

After you select the frequency, refine the exact schedule for the recurring timer.

  1. For daily timers, specify if it happens every day or every X days.

  2. For weekly timers, choose the day or days of the week (e.g., Monday and Wednesday).

  3. For monthly timers, pick either a specific date (like the 1st) or a day pattern (like the third Thursday).

  4. If available, set an interval count, such as every 2 weeks or every 3 months.

This schedule controls when new timer instances are automatically created in GoHighLevel.

Step 6: Define the End Conditions

You also need to decide when the recurring timer should stop generating new entries.

  • No end date – The timer continues indefinitely until you manually disable it.
  • End after a number of occurrences – For example, stop after 10 repetitions.
  • End by a specific date – For example, stop on the last day of the month or a project completion date.

Pick the option that best matches the lifespan of the task or project. Clear end conditions help keep your time tracking data clean and relevant.

Step 7: Save the Recurring Timer

  1. Review all the details you entered: description, dates, times, recurrence frequency, schedule, and end conditions.

  2. Click Save or Create to finalize the recurring timer configuration.

  3. Verify that the timer now appears in your timers list with an indication that it is recurring (for example, a specific icon or label, depending on the GoHighLevel interface).

Once saved, the system will automatically generate timer occurrences according to the schedule you have defined.

How to Edit an Existing Recurring Timer in GoHighLevel

You may need to adjust a recurring timer when schedules change, projects expand, or meetings move to a new time slot. Editing an existing recurring timer is straightforward.

Steps to Edit a Recurring Timer

  1. Open the relevant sub-account or location in GoHighLevel.

  2. Go to the timers or time tracking screen.

  3. Find the recurring timer you want to modify in the list.

  4. Click the Edit icon or option for that timer.

  5. Update any of the following as needed:

    • Description or name of the timer
    • Associated record (contact, task, or project)
    • Start date and time
    • Recurring frequency and schedule
    • End date or number of occurrences

  6. Save your changes to apply the new schedule.

Depending on how your account is configured, you may be asked whether the changes should apply only to future occurrences or also to past ones. Follow the on-screen prompts provided by GoHighLevel.

Best Practices for Managing GoHighLevel Recurring Timers

To get the most accurate results from your time tracking setup, follow these best practices.

  • Use descriptive names: Include the client, purpose, or project in the timer description.
  • Avoid overlapping schedules: Ensure recurring timers do not conflict, especially when tied to billable work.
  • Review timers regularly: Periodically check your list of recurring timers to confirm they are still needed and accurately configured.
  • Align with reporting needs: Set frequencies and end dates that make sense for your internal or client-facing reports.

These habits help maintain clean data and make it easier to analyze productivity and revenue in GoHighLevel.

Additional Resources for GoHighLevel Users

If you need more detailed visual guidance, you can refer directly to the original support documentation at the following external link:

Official GoHighLevel: How to Create a Recurring Timer

For broader strategy, implementation, and optimization help around CRM, automation, and time tracking workflows, you can also explore consulting resources like Consultevo, which specializes in implementation and systems optimization.

By following the steps and best practices outlined above, you can confidently configure recurring timers in GoHighLevel, reduce manual work, and keep accurate records for repeated tasks across your entire organization.

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