GoHighLevel Rentals Calendar Guide

If you use ClickUp or similar tools to organize projects, you will appreciate how the rentals calendars feature in GoHighLevel structures bookings and availability for your properties or assets. This guide walks you through the complete setup and daily use of rentals calendars so you can manage reservations without double-bookings or confusion.

The rentals calendars feature in GoHighLevel is designed for managing bookable items such as rooms, vehicles, event spaces, or equipment. It lets you define availability, accept bookings, and keep everything synchronized from a single calendar interface.

What Are Rentals Calendars in GoHighLevel?

Rentals calendars in GoHighLevel allow you to manage time-based reservations for assets that can be rented or booked. Each calendar represents a rental resource and can be connected to scheduling, forms, and automation inside your account.

Typical use cases include:

• Vacation rentals and short-term property bookings
• Appointment-based rentals like studios or conference rooms
• Vehicle or equipment rentals with time blocks
• Any other asset that must not be double-booked

Once configured, the rentals calendar system helps you see which time slots are free, which are booked, and how requests flow into your pipeline.

Accessing the Rentals Calendars in GoHighLevel

To start using rentals calendars inside GoHighLevel, you first need to navigate to the correct area in your account.

1. Log in to your GoHighLevel account.
2. Open the specific sub-account where you want to manage rentals.
3. Go to the calendar or scheduling section from the main navigation.
4. Locate the rentals or resource-based calendars tab or option.

Depending on your account configuration and updates released by the platform, the exact label may differ slightly, but the concept remains the same: you are looking for the rentals-specific calendar configuration area.

How to Create a New Rentals Calendar in GoHighLevel

Creating a rentals calendar in GoHighLevel follows a simple, guided process that defines the core rules for your rental resource.

Step 1: Start a New Rentals Calendar

1. From the rentals calendar section, click the option to add or create a new calendar.
2. Select the type designated for rentals or resources, not a standard appointment calendar.
3. Give your rentals calendar a clear name, such as “Beach House A” or “Studio Room 1”.

Naming calendars clearly helps when you manage multiple rentals across different locations or asset types.

Step 2: Configure Availability Settings

In GoHighLevel, availability determines when your rental can be booked. Configure:

• Days of the week: Choose which days the rental is open for booking.
• Time ranges: Set the hours during which bookings are allowed.
• Booking duration: Define whether bookings are hourly, multiple hours, or daily.
• Buffer times: Add cleanup, prep, or turnover time between bookings.

Make sure availability matches your operational reality so customers cannot book outside feasible hours.

Step 3: Set Booking Rules

Next, define how people can place bookings in your GoHighLevel rentals calendar.

• Minimum notice: Decide how far in advance someone must book.
• Maximum notice: Prevent bookings too far in the future if needed.
• Maximum bookings per day: Limit how many reservations can occur in a single day or time frame.
• Overlap rules: Ensure no double-bookings by disallowing overlapping reservations.

These rules ensure your rental operations stay predictable and manageable.

Connecting Your GoHighLevel Rentals Calendar to Booking Flows

Once you have created a rentals calendar, the next step is connecting it to forms, funnels, or scheduling pages so customers can select available dates and times.

Attach the Calendar to a Booking Page

1. Open the funnel or page builder in your GoHighLevel sub-account.
2. Add a booking or calendar element to the page layout.
3. Select your newly created rentals calendar from the dropdown list.
4. Customize the display settings, such as calendar view, date range, and labels.

After publishing the page, visitors will be able to choose from available slots defined in your rentals calendar settings.

Use Forms and Workflows With the Rentals Calendar

You can enhance your rentals setup by linking it to forms and automated workflows in GoHighLevel:

• Attach a form to collect renter details such as name, email, phone, and special requests.
• Trigger workflows when a booking is created, rescheduled, or cancelled.
• Send confirmation and reminder messages via email or SMS.
• Update pipelines and opportunities to track the rental lifecycle.

This integrated approach keeps all booking-related data in one place and reduces the need for manual follow-up.

Managing Bookings on a Rentals Calendar in GoHighLevel

Daily operations involve monitoring and editing bookings directly on your rentals calendar interface.

Viewing and Filtering Rentals Bookings

Inside the calendar view in GoHighLevel, you can:

• Switch between day, week, or month views.
• Filter by a specific rentals calendar when you manage multiple assets.
• See booking details, including customer information and time blocks.
• Quickly identify free versus booked slots.

Clear visual cues on the calendar help your team check availability at a glance.

Adding or Editing Bookings Manually

Sometimes you may need to create or modify bookings from the admin side rather than through the public booking page.

1. Click on an empty time slot or date on the rentals calendar.
2. Enter the booking details such as customer name, contact, and notes.
3. Confirm the time and duration based on your availability rules.
4. Save the booking to lock the slot.

To edit an existing booking, click on the reservation and adjust the time, contact info, or notes as required, then save your changes.

Handling Cancellations and Rescheduling

GoHighLevel rentals calendars also support changing or cancelling bookings without losing visibility into your schedule.

• Reschedule: Drag and drop a booking to a new time slot or use the edit window to select a new date and time.
• Cancel: Open the booking and choose the cancellation option, then confirm.
• Notifications: Configure workflows so that customers automatically receive updated confirmation messages when changes occur.

Well-managed rescheduling and cancellation flows help prevent no-shows and miscommunication.

Preventing Double-Bookings in GoHighLevel Rentals Calendars

One of the major benefits of using rentals calendars in GoHighLevel is the control over overlapping bookings.

To avoid conflicts, verify that:

• Your calendar overlap settings are configured to block simultaneous reservations for the same resource.
• Buffer times are sufficient between bookings to avoid unintentional overlaps.
• Manual bookings are created only after checking existing reservations on the calendar.

By following these rules, your rentals calendar acts as the single source of truth for availability.

Best Practices for Using GoHighLevel Rentals Calendars

To get the most from your rentals system, keep these best practices in mind:

• Use clear names: Name each rentals calendar according to the property or asset it represents.
• Standardize time zones: Confirm that your account and booking pages use the correct time zone.
• Automate reminders: Send automatic reminder messages before each booking to reduce no-shows.
• Test your flow: Complete a test booking from the customer side to ensure the process works end-to-end.
• Review calendar regularly: Check the rentals calendar each day for new bookings or changes.

Consistent review and testing help you keep the system accurate and user-friendly.

Additional Resources for GoHighLevel Rentals Calendars

For official reference and the most up-to-date platform details, see the original help article on rentals calendars here: GoHighLevel Rentals Calendars Overview.

If you want strategic help implementing GoHighLevel for rentals, marketing, or automation, you can explore expert services at Consultevo.

By following the steps in this guide, you can configure rentals calendars in GoHighLevel to manage availability, bookings, and automation in a structured, reliable way.

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