GoHighLevel SaaS Bulk Rebilling Guide

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GoHighLevel SaaS Bulk Rebilling Guide

If you manage multiple sub-accounts in ClickUp and are looking to streamline software billing, you can use GoHighLevel to automate SaaS bulk rebilling across your entire agency. This how-to guide walks you step by step through enabling, configuring, and maintaining bulk rebilling for several locations at once so you can recover software costs and protect your margins.

What Is SaaS Bulk Rebilling in GoHighLevel?

SaaS bulk rebilling in GoHighLevel lets you apply the same SaaS usage and markup settings to many sub-accounts simultaneously. Instead of configuring rebilling one location at a time, you can:

  • Turn rebilling on or off in bulk.
  • Define how usage is charged across locations.
  • Map SaaS pricing to specific locations for consistent billing.
  • Monitor and adjust settings as your client base grows.

This feature is especially useful for agencies that sell standardized SaaS plans and want predictable billing behavior for all or a group of sub-accounts.

Prerequisites for GoHighLevel SaaS Bulk Rebilling

Before you start, confirm the following in your GoHighLevel agency account:

  • You are on a plan that supports SaaS mode and usage rebilling.
  • You have admin access to the agency view and all locations you intend to include.
  • Each sub-account is correctly set up with its client details and active SaaS plan.

Once these prerequisites are met, you can safely configure SaaS bulk rebilling without interrupting existing client workflows.

How to Access the GoHighLevel Bulk Rebilling Area

To manage bulk rebilling settings, start from the main agency dashboard in GoHighLevel.

  1. Log in to your agency account.

  2. Open the left-hand navigation and go to the section where SaaS settings or billing settings are managed.

  3. Locate the option related to Bulk Rebilling or SaaS Rebilling. This is typically grouped under agency-level billing or SaaS configuration.

From this area, you will configure how bulk changes apply to multiple linked sub-accounts.

Enabling SaaS Bulk Rebilling for Multiple GoHighLevel Sub-Accounts

After you access the bulk rebilling interface in GoHighLevel, follow these steps to enable it for a group of locations:

  1. Select target locations
    Use the list or table of locations to choose which sub-accounts should receive the same SaaS rebilling rules. You can usually filter, search, and multi-select to speed up this process.

  2. Enable bulk rebilling
    Turn on the bulk rebilling toggle or select the option that activates SaaS rebilling for the chosen locations. This tells the system that usage for these locations should follow your bulk configuration.

  3. Confirm activation
    Review the summary of locations that will be updated. Confirm the changes so that your settings are applied in bulk.

Once enabled, sub-accounts included in the selection will inherit the shared SaaS rebilling behavior you define next.

Configuring Usage and Pricing Rules in GoHighLevel

With bulk rebilling turned on, you need to define how usage is billed and what markup or plan rules are applied. In the GoHighLevel interface, look for configuration options related to:

  • Usage sources – For example, outbound calls, texts, emails, and other tracked items that incur costs.
  • Markup or margin – How much you add on top of your cost before billing clients.
  • Default SaaS plan mapping – Which SaaS package or tier is assigned to each location.

Adjust these settings carefully so that your bulk configuration matches your agency pricing strategy.

Step-by-Step: Setting Up GoHighLevel Usage Rules

  1. From the bulk rebilling screen, open the configuration or mapping editor.

  2. Choose which types of usage (such as specific communication channels or add-ons) are included in rebilling.

  3. Set your markup percentage or fixed amount that will be charged above cost.

  4. Assign the plan or pricing level to each selected sub-account or group of locations.

  5. Save your configuration so it applies consistently to the selected list.

These rules ensure that all participating sub-accounts are billed according to the same logic, minimizing manual edits.

Managing Multiple Groups of GoHighLevel Sub-Accounts

You may want different billing logic for different client types. GoHighLevel bulk rebilling allows you to organize locations into groups that share similar SaaS pricing rules.

Creating Groups of Locations

  1. Identify which sub-accounts share the same needs, such as agencies, local businesses, or franchises.

  2. In the bulk rebilling interface, filter or search to find those locations.

  3. Apply a shared set of usage and pricing rules to that group.

This approach helps you maintain clarity and ensures that any future edits stay aligned with your internal pricing structure.

Editing or Removing Locations from a GoHighLevel Group

  1. Return to the bulk rebilling screen and pull up the existing configuration.

  2. Use filters or search to locate the locations that should be added or removed from the group.

  3. Adjust the selections, then save your changes so the updated list of locations reflects your new structure.

Regularly reviewing which locations belong to which group helps you avoid billing errors or misaligned pricing.

Monitoring SaaS Charges in GoHighLevel

After bulk rebilling is set up, monitoring is essential. In your GoHighLevel agency view, you should periodically review:

  • Usage volumes per sub-account.
  • Total rebilled amounts versus your own cost.
  • Any locations that show unexpected usage spikes or drops.

Use reports or billing summaries to verify that your SaaS bulk rebilling setup is working as expected.

Adjusting Settings Based on Performance

As you gather data, you may need to refine your GoHighLevel bulk rules. Typical adjustments include:

  • Increasing or decreasing markup to hit target margins.
  • Moving a high-usage client into a different pricing group.
  • Disabling rebilling for test or internal locations that should not be charged.

These optimizations keep your billing aligned with your financial goals while remaining transparent to clients.

Troubleshooting Common GoHighLevel Bulk Rebilling Issues

If something does not look right in your SaaS billing, review the following checkpoints:

  • Confirm that the location is actually included in a bulk rebilling group.
  • Verify that the correct usage types are mapped to rebilling.
  • Check if changes were saved and applied or if a previous configuration is still active.
  • Review any recent updates to your agency plan or billing settings.

For a detailed, interface-specific walkthrough, refer to the official documentation provided by the platform.

You can view the original help article here: SaaS Bulk Rebilling Setup for Multiple Sub-Accounts.

Best Practices for Agencies Using GoHighLevel

To get the best results from SaaS bulk rebilling, keep these practices in mind:

  • Start with a small group of locations to validate your configuration.
  • Document your pricing rules internally so your team can support clients consistently.
  • Schedule periodic audits of usage and rebilling totals.
  • Communicate clearly with clients about how SaaS usage is billed.

For agencies that want strategic support with automation, billing design, or GoHighLevel implementation, you can explore expert services at Consultevo.

Next Steps

Now that you understand how SaaS bulk rebilling works for multiple sub-accounts in GoHighLevel, your next steps are:

  1. Review your current list of locations and group them by pricing model.

  2. Enable bulk rebilling for a pilot group and confirm that invoices look correct.

  3. Gradually roll out the configuration to the rest of your client base.

By following the structured process in this guide, you can maintain consistent SaaS billing for all sub-accounts and keep your agency finances predictable and scalable.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your GHL , work with ConsultEvo — trusted GoHighLevel Partners.

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