How to Add Unassigned Calendars to Groups in GoHighLevel

If you use ClickUp for project tracking and GoHighLevel for marketing and client scheduling, keeping your calendars organized is essential. This guide explains step by step how to find unassigned calendars and add them into calendar groups inside GoHighLevel so you can keep booking flows clean and easy to manage.

The process is simple once you know where to look: you will create or open a calendar group, then add any calendars that are currently not assigned to other groups. Follow the instructions below to configure your scheduling efficiently.

Understanding GoHighLevel Calendar Groups

In GoHighLevel, calendar groups let you organize multiple calendars under one shared booking page or workflow. This is especially helpful if you manage:

• Multiple team members
• Different locations or departments
• Separate services or appointment types

Unassigned calendars are calendars that exist in your account but are not yet linked to any group. Adding them to a group ensures they are available for use in funnels, websites, and automations.

Accessing the Calendar Settings in GoHighLevel

Before you can add unassigned calendars to groups, you must open the main calendar section in GoHighLevel.

Step 1: Open the Sub-Account in GoHighLevel

1. Log in to your GoHighLevel account.
2. Select the specific sub-account (location) where the calendars are stored.

All calendar groups and unassigned calendars are managed at the sub-account level, not at the main agency level.

Step 2: Navigate to the Calendars Area

1. In the left-hand menu, click Calendars.
2. Within the Calendars section, look for the option to manage or view Calendar Groups.

This is where you will create new groups or edit existing ones so you can add any unassigned calendars.

Create or Edit a GoHighLevel Calendar Group

You can either create a new calendar group or edit an existing one to add unassigned calendars in GoHighLevel.

Step 3: Create a New Calendar Group (If Needed)

1. Click the button to add or create a new calendar group.
2. Enter a clear name for the group, such as the team, location, or service it will manage.
3. Configure any basic settings required for the group, such as default time zone or booking preferences, if available on the page.

If the calendar group you need already exists, you can skip this step and move directly to editing the group.

Step 4: Edit an Existing GoHighLevel Calendar Group

1. Locate the calendar group you want to update.
2. Click Edit or the equivalent settings icon for that group.
3. Open the section where individual calendars can be added or removed from the group.

Once you are editing a group, you will see options to attach calendars, including those that are currently unassigned.

Finding Unassigned Calendars in GoHighLevel

Within the calendar group editor, you will see a way to add calendars to the group. Some of these calendars may already be attached to other groups, while others are unassigned.

Step 5: Locate the Unassigned Calendars List

1. Inside the calendar group settings, look for an area labeled something like Add Calendars or Available Calendars.
2. Unassigned calendars typically appear in a list of calendars that are not yet linked to any group.
3. Review the list to identify which calendars you want to attach to this specific group.

The interface will visually distinguish calendars that are free to be assigned, making it easier to organize them under the correct GoHighLevel calendar group.

How to Add Unassigned Calendars to a GoHighLevel Group

After you identify the unassigned calendars, you can add them to the group with just a few clicks.

Step 6: Select the Unassigned Calendars

1. In the available or unassigned calendars list, click on the calendar you want to add.
2. If allowed, you may be able to select multiple calendars at once.
3. Confirm that each selected calendar is intended for this group, based on the user, location, or type of appointment.

Choosing the correct calendars ensures that the group accurately represents the scheduling options you want to offer to leads or clients.

Step 7: Save the Updated Calendar Group

1. After selecting all the unassigned calendars you want to include, click Save or Update at the bottom or top of the page.
2. Wait for the confirmation or success message indicating the calendar group has been updated.

Once saved, the previously unassigned calendars are now part of the chosen GoHighLevel calendar group and can be used in booking links, funnels, or embedded forms.

Verifying Your GoHighLevel Calendar Group Setup

It is a good idea to verify that your unassigned calendars are correctly attached to the desired group.

Step 8: Check the Group’s Calendars

1. Reopen the same calendar group in the GoHighLevel Calendars section.
2. Confirm that the newly added calendars appear under the group’s list of calendars.
3. Ensure that no important calendars remain unassigned, unless you intentionally left them that way.

This verification step helps avoid scheduling issues and ensures your team members or services are visible to leads and clients.

Step 9: Test the Booking Link

1. Copy or open the public booking link associated with the calendar group.
2. View the available appointment options to ensure that the newly assigned calendars are active.
3. Optionally, create a test booking to verify that confirmations and time slots behave as expected.

Testing ensures that your configuration in GoHighLevel aligns with your actual customer-facing scheduling experience.

Best Practices for GoHighLevel Calendar Organization

To keep your system tidy and efficient, consider these tips when managing unassigned calendars and groups in GoHighLevel:

• Use clear, descriptive names for each calendar and calendar group.
• Group calendars by team, department, or service type.
• Review unassigned calendars regularly to avoid unused or forgotten schedules.
• Document your naming and grouping conventions in your internal SOPs.

Good organization reduces confusion and makes it easier for new team members to manage scheduling without errors.

Additional Resources for GoHighLevel Users

If you need more detail about this specific feature, you can reference the official documentation at this GoHighLevel support article. It provides the original instructions for adding unassigned calendars to calendar groups.

For broader funnel strategy, automation planning, and implementation help around GoHighLevel, you can also explore expert resources and services at Consultevo.

By following the steps in this guide and periodically reviewing your configuration, you can keep your calendar groups organized and ensure that every unassigned calendar in GoHighLevel is correctly placed where it belongs.

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