GoHighLevel Workflow Bulk Actions Guide

Managing automations efficiently is crucial when scaling beyond tools like ClickUp and into advanced CRM platforms. In this guide, you will learn how to use GoHighLevel workflow bulk actions from the contact list page so you can quickly enroll, remove, and manage large groups of contacts without editing each record manually.

The instructions below are based on the official GoHighLevel help documentation and walk you step by step through every option, setting, and safeguard involved in running workflow bulk actions safely.

What Are GoHighLevel Workflow Bulk Actions?

Workflow bulk actions in GoHighLevel let you apply enrollments and removals to many contacts at once from your contact list. Instead of opening each contact or individual workflow, you can select a segment of contacts and trigger actions such as:

• Enrolling contacts into a specific workflow
• Removing contacts from a workflow
• Replacing their current workflow with another one
• Combining enrollment and removal in a single operation

This saves time, keeps your automation logic consistent, and helps you manage complex marketing or sales journeys from one central location.

Accessing the GoHighLevel Contact List Page

Before you can use workflow bulk actions, you need to open the contact list in your GoHighLevel account.

1. Log in to your GoHighLevel account at the appropriate sub-account level where your contacts and workflows reside.
2. In the left-hand navigation, click on Contacts.
3. Select All (or another contacts view) to open the main list page.

From this list page, you will be able to select the contacts you want to affect and start the workflow bulk action process.

Step 1: Select Contacts for a GoHighLevel Bulk Action

Every workflow bulk operation in GoHighLevel starts with choosing which contacts should be included. You can pick contacts individually or use filters to target specific segments.

1. In the contacts list, use the checkboxes next to each contact to select individual records.
2. To select all contacts currently shown on the page, use the checkbox in the table header.
3. If needed, apply filters (such as tags, pipeline stage, or other criteria) to narrow the list before selecting all.

After selecting your target contacts, the bulk actions toolbar appears, giving you access to the workflow option.

Step 2: Open the GoHighLevel Workflow Bulk Actions Menu

Once you have selected your contacts:

1. Click the Bulk Actions button that appears above the contact list.
2. From the dropdown menu, choose Workflows. This opens the workflow bulk actions modal, where you define how contacts should interact with your chosen workflow.

The modal presents several options that control enrollment and removal behavior. Each choice affects how contacts move through your automations, so review them carefully.

Step 3: Choose the Target GoHighLevel Workflow

The first step inside the modal is to select which workflow will be used in the bulk action.

1. Click the workflow selection dropdown.
2. Choose the workflow you want to enroll contacts into, remove them from, or both.
3. Confirm that you are working in the correct sub-account and workflow version if you have multiple similar automations.

Your selection defines the starting point for the bulk process. The remaining settings control how GoHighLevel treats existing enrollments and other workflows.

Step 4: Configure Enrollment Actions in GoHighLevel

Under the workflow selection, you will see options related to enrollment. These determine how the selected contacts are added to the chosen automation.

Enroll Contacts in the Selected Workflow

This setting enrolls all selected contacts into the workflow you chose. Use it when:

• You are launching a new campaign sequence
• You want a specific group of contacts to start the same automation
• You need to restart a workflow for a filtered segment

Typical use case examples include starting contacts on a new nurture campaign, onboarding sequence, or scheduled follow-up.

Remove Contacts from the Selected Workflow

This option removes the selected contacts from the workflow you chose. It is helpful when:

• You no longer want these contacts receiving messages from that automation
• You are moving them into a different pipeline or segment
• You need to stop communications due to preferences or compliance reasons

If a contact is not currently in the workflow, removal simply has no effect for that contact, so you can safely use this option even with mixed groups.

Enroll and Remove in a Single GoHighLevel Action

Some scenarios require moving contacts out of one automation and into another as part of the same bulk operation. In that case, you can:

• Enable enrollment into the selected workflow
• Also choose to remove them from another workflow if that option is present in the modal

This ensures that contacts do not receive overlapping or conflicting communication sequences.

Step 5: Handle Existing Workflow Enrollments in GoHighLevel

Depending on your GoHighLevel setup, some contacts may already be enrolled in the same workflow or in other automations. The bulk actions modal provides additional options to control that behavior.

Skip Contacts Already in the Workflow

There is typically an option to skip contacts who are already enrolled. When enabled:

• Contacts already running in the workflow will not be re-enrolled
• You avoid duplicate entries and repeated messages
• The bulk operation only affects new contacts who are not currently in that automation

This is useful for maintaining clean automation data and preventing contacts from looping unnecessarily.

Re-enroll Contacts and Restart the Workflow

In some campaigns, you may want to restart a workflow for all selected contacts, even if they ran through it before. When re-enrollment options are available:

• Contacts can be pushed to the start of the workflow again
• They will go through every step from the beginning
• You can refresh a sequence for a new promotion or updated content

Use this carefully to avoid sending repetitive content too frequently.

Remove Contacts from Other Workflows

Advanced bulk actions may allow you to remove contacts from other workflows simultaneously. This supports clean transitions, such as moving from a lead nurture sequence to a customer onboarding series.

When you use this option:

• Identify which workflows should no longer run for the selected contacts
• Confirm that removing them will not break crucial follow-ups
• Document your process so team members understand the new automation paths

Step 6: Review and Confirm the GoHighLevel Bulk Action

Before executing the bulk action, always double-check the summary shown in the modal.

1. Verify the number of contacts selected.
2. Confirm the target workflow name.
3. Review whether you are enrolling, removing, or both.
4. Check options related to skipping or re-enrolling contacts.

When everything looks correct:

1. Click Run Bulk Action (or the equivalent confirmation button).
2. Wait for GoHighLevel to process the request. Large lists may take longer to complete.

Once finished, affected contacts will enter or exit workflows according to your chosen settings.

Best Practices for Safe GoHighLevel Workflow Bulk Actions

Because workflow bulk actions can impact many contacts at once, use the following best practices to avoid mistakes:

• Test with a small segment first – Filter a small group, run the bulk action, and confirm everything works as expected.
• Label workflows clearly – Use descriptive names so you do not accidentally enroll contacts in the wrong automation.
• Check communication limits – Ensure you are not triggering too many messages at once, especially for SMS or email sequences.
• Document your changes – Note who ran the bulk action, when, and which workflow was affected for future reference.

Following these practices will help keep your GoHighLevel account organized, compliant, and easier to manage across a team.

Where to Find the Official GoHighLevel Workflow Docs

This how-to article is based on the official documentation for workflow bulk actions. For the original reference material, visit the GoHighLevel help center article on workflows and bulk actions at this external documentation link.

If you need expert implementation help, optimization support, or strategic consulting around GoHighLevel automation setups, you can also visit Consultevo for professional CRM and funnel services.

Using GoHighLevel Bulk Actions to Streamline Automations

Workflow bulk actions from the contact list page provide a powerful way to manage large segments without editing each record. By carefully selecting contacts, choosing the right workflow, configuring enrollment and removal rules, and reviewing your settings, you can safely automate large-scale campaigns inside GoHighLevel.

Use this process whenever you launch new automations, clean up old workflows, or transition contacts between stages. With consistent practices and careful review, GoHighLevel workflow bulk actions will become a reliable part of your automation toolkit.

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