How to Use GoHighLevel Workflow Trigger Groups for Access Granted Events
In this guide you will learn how to configure workflow trigger groups in GoHighLevel to react to Access Granted events and automate membership permissions. While some teams plan and document their processes in ClickUp, the actual automation of these membership events often happens inside GoHighLevel, which provides flexible triggers for permissions and products.
This tutorial is based strictly on the official documentation for Access Granted trigger groups and explains how to set them up, filter them correctly, and use them in your automation workflows.
What Are Access Granted Workflow Triggers in GoHighLevel?
Access Granted triggers in GoHighLevel are workflow triggers that fire when a contact receives access to a specific product or permission. These triggers allow you to automatically run a workflow whenever access is granted to a membership asset.
There are two main scenarios that can activate these workflow triggers:
- A contact is granted access to a product.
- A contact is granted access to a permission within a membership product.
By combining these triggers into a trigger group, you can control how and when contacts enter your workflows based on precise membership events.
Where to Find Access Granted Triggers in GoHighLevel
You configure Access Granted triggers inside the workflow builder. Trigger groups allow you to define one or more triggers that work together as a starting point for a workflow.
To locate the Access Granted triggers:
- Open your sub-account in GoHighLevel.
- Navigate to Automation > Workflows.
- Create a new workflow or open an existing one.
- At the top of the workflow, click Add New Workflow Trigger or edit the existing trigger.
- Select the appropriate Access Granted trigger type from the list.
Types of Access Granted Workflow Triggers in GoHighLevel
The platform provides dedicated triggers for membership access events. The naming and availability may vary slightly depending on your account configuration, but the core options relate to granting either a permission or a product.
GoHighLevel Access Granted – Permission
This trigger runs when a contact is granted access to a specific permission within a membership product. Permissions are often used to gate sections, modules, or specific resources.
Use this trigger when you want automation to start the moment a permission level is granted, regardless of how the contact obtained that permission.
GoHighLevel Access Granted – Product
This trigger runs when a contact receives access to a specific product. Products usually represent full courses, memberships, or bundles.
Use this trigger when your automation should begin as soon as someone is given access to the main product, such as a course, program, or membership package.
How to Create a GoHighLevel Workflow Trigger Group for Access Granted Events
You can combine multiple Access Granted triggers into a single trigger group. This allows you to enter a workflow when any of the defined access events occur.
Follow these steps to build a trigger group using membership access events:
- Create or open a workflow
- Go to Automation > Workflows in GoHighLevel.
- Click New Workflow or open an existing workflow where you want to use access-based triggers.
- Add a trigger group
- At the top of the workflow, click Add New Workflow Trigger.
- Choose the option to create a Trigger Group if available, or add multiple triggers under the main trigger section depending on your interface.
- Select Access Granted triggers
- Add an Access Granted – Permission trigger if you need to track a permission event.
- Add an Access Granted – Product trigger if you need to track when a product is granted.
- Configure filters for each trigger
- Specify which product or permission should cause the workflow to start.
- Use available filters to narrow down the trigger to exact membership items.
- Save your trigger group
- Click Save once you have added and configured all triggers.
How GoHighLevel Trigger Groups Evaluate Access Granted Events
Trigger groups in GoHighLevel work on a logical OR basis by default. This means that when you place multiple Access Granted triggers in the same group, the workflow will start if any of the configured triggers fire.
For example, you might create a trigger group that contains:
- An Access Granted – Product trigger for a main membership.
- An Access Granted – Permission trigger for a bonus module.
If a contact is granted either the main membership product or the bonus permission, they will enter the workflow. This makes it easy to manage different entry points for the same automation.
Filtering Access Granted Triggers in GoHighLevel
Filters help ensure that your workflow only runs when the correct access event occurs. When you add an Access Granted trigger, you can typically apply filters such as:
- Product – choose the exact product that must be granted.
- Permission – choose a specific permission within a product.
By applying these filters, you prevent unrelated access events from starting the workflow.
Best Practices for Using GoHighLevel Access Granted Trigger Groups
To get consistent results and avoid confusion, follow these best practices when configuring your workflow trigger groups.
Name Your Trigger Groups Clearly
Use descriptive names that indicate the product or permission associated with the trigger group. This is especially helpful when you revisit workflows later or share them with your team.
- Example: Access Granted – Course A Product
- Example: Access Granted – VIP Permission
Limit Trigger Groups to Related Access Events
In GoHighLevel, keep each workflow focused on a clear goal. Group only related Access Granted triggers together so that anyone reviewing the workflow can easily understand which access events start it.
- Create separate workflows for distinctly different products.
- Use separate trigger groups if you need different follow-up logic.
Test Your Workflow Before Going Live
Always test the Access Granted triggers to confirm they behave as expected:
- Create a test contact.
- Grant the relevant product or permission to that contact.
- Observe whether the contact is added to the workflow and moves through the steps.
If the test contact does not enter the workflow, review the filters and confirm that you selected the correct product or permission.
Troubleshooting GoHighLevel Access Granted Trigger Groups
If your workflow is not starting when access is granted, check the following items:
- Incorrect product or permission – verify that the trigger filters match the exact product or permission being granted.
- Workflow status – make sure the workflow is Published or Active, not in draft mode.
- Conflicting triggers – ensure that other triggers in the workflow are not restricting entry conditions.
- Membership configuration – confirm that the membership product and permissions are configured correctly in your account.
For additional reference, you can review the original documentation on the official help page: GoHighLevel Access Granted trigger group guide.
Next Steps with GoHighLevel Workflows
Once your Access Granted trigger group is working, expand your automation by adding steps such as:
- Welcome emails and onboarding sequences.
- Tagging contacts based on the product or permission they received.
- Internal notifications to your team when key access is granted.
- Conditional logic to branch workflows according to the type of access.
If you need strategic help designing advanced workflow structures, you can explore consulting resources such as Consultevo, which provides guidance on automation and funnel optimization.
By correctly configuring Access Granted trigger groups in GoHighLevel, you ensure that every new member or student immediately enters the right automated journey, improving engagement, organization, and overall membership experience.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your GHL , work with ConsultEvo — trusted GoHighLevel Partners.
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