How to Secure Your Hubspot Account and Passwords

Protecting your Hubspot account is essential for safeguarding your business data, user access, and customer information. This guide explains the key security settings, password rules, and best practices you should follow to keep your account safe from unauthorized access.

Understanding Hubspot Account Security Basics

Your Hubspot account includes built-in features that help you manage how users sign in and how their sessions are protected. These tools work together to reduce the risk of unauthorized logins and keep sensitive information secure.

At a high level, account security covers:

• Password requirements and strength indicators
• Login notification settings
• Session and inactivity timeouts
• Team login and access policies

All of these are controlled from your account settings and can be configured by admins following your internal security policies.

Hubspot Password Requirements and Best Practices

Password security is the foundation of protecting your Hubspot account. The platform enforces minimum standards and offers guidance on creating strong passwords.

Default Hubspot Password Rules

When you create or update your password, Hubspot checks it against core requirements to ensure it is not easy to guess. While exact rules can change, expect criteria such as:

• Minimum character length
• Use of a mix of character types (for example, upper and lower case, numbers, symbols)
• Restrictions on using extremely common passwords

During password creation, visual indicators typically show whether your chosen password meets the required strength level.

Creating a Strong Hubspot Password

Follow these best practices for a more secure password:

• Aim for a long passphrase rather than a short, complex word.
• Avoid names, dates, or other information that can be found on social media.
• Do not reuse passwords from other tools or websites.
• Use a reputable password manager to generate and store unique passwords.

These steps reduce the chances of credential stuffing attacks, where attackers reuse leaked passwords from other services against your Hubspot login.

How to Change Your Hubspot Password

You should update your password regularly, especially after role changes, suspected compromise, or updates to your company security policy.

Steps to Update Your Password

1. Sign in to your account using your current credentials.
2. Go to your profile or user settings section.
3. Open the security or password area.
4. Enter your current password to confirm your identity.
5. Type your new password following the strength guidance.
6. Save the changes and confirm that the update is successful.

After changing your password, consider signing out of all other active sessions if this option is available. This ensures that any previously logged-in devices must use the new password to regain access.

Hubspot Login Notifications and Alerts

Login notifications help you detect unfamiliar sign-in activity on your Hubspot account. You can configure alerts to notify you when someone signs in from a new device or location.

Why Enable Login Notifications

Enabling notifications allows you to:

• Spot suspicious activity quickly.
• React to compromised credentials by changing your password immediately.
• Monitor access when users travel or work remotely.

These alerts act as an additional layer of visibility on top of your password protections.

Managing Hubspot Login Alerts

To manage your login notification preferences, open your account security settings and look for options related to login tracking or device alerts. From there you can:

• Turn notifications on or off.
• Choose the channels used for alerts, such as email.
• Review recent login history, if available, to confirm expected activity.

Encourage all team members to keep login alerts enabled as part of your company security policy.

Session Management and Inactivity in Hubspot

Session and inactivity settings determine how long a user can remain signed in without activity before being automatically logged out. Proper configuration reduces the chance that an unattended device could be misused.

Why Session Controls Matter

Session controls in Hubspot help you:

• Protect access on shared or public computers.
• Reduce risk when laptops or devices are lost or left unlocked.
• Comply with internal and industry security standards.

Shorter inactivity timeouts provide more security but can slightly reduce user convenience. Aim for a setting that reflects your organization’s risk level.

Adjusting Hubspot Session Settings

From your account or security settings area, look for options related to session duration or automatic logout. Typical configuration steps include:

1. Select a default idle timeout value.
2. Apply changes at the account or team level, where supported.
3. Communicate new policies to users so they understand why sessions may end automatically.

For high-risk roles, such as admins or billing contacts, stricter session rules are usually recommended.

Managing Users and Access in Hubspot

Beyond passwords, user management is critical for maintaining secure access. Ensure that only the right people have the right permissions in your Hubspot account.

Principles for Secure User Management

Apply these principles when configuring access:

• Least privilege: give users only the permissions they need.
• Regular reviews: audit user lists and remove accounts that are no longer required.
• Role alignment: map permissions to job roles so access changes are consistent.

Well-structured access controls minimize the damage if a single set of credentials is compromised.

Offboarding and Account Cleanup

When people leave your organization or change teams, promptly update their Hubspot access:

1. Revoke or downgrade permissions for users who no longer need full access.
2. Disable or remove accounts that are no longer in use.
3. Update shared inboxes, integrations, or API keys connected to those users.

Document your offboarding process so it is followed each time someone exits a role.

Additional Hubspot Security Resources

For detailed, always up-to-date information about account security and passwords, review the official documentation from the platform provider. You can find the original reference page used for this guide here: Hubspot account security and passwords.

If you need help designing broader security and CRM governance processes around your use of this tool, you can also consult specialized partners such as Consultevo, who support strategy, implementation, and optimization.

Summary: Keeping Your Hubspot Account Safe

Securing your Hubspot account is an ongoing process, not a one-time task. Focus on strong passwords, login notifications, and disciplined user management. Review your session settings, update access when roles change, and keep your security policies aligned with your business needs.

By consistently applying these practices and making use of the built-in security tools, you significantly reduce the risk of unauthorized access and protect the valuable customer data stored in your account.

Need Help With Hubspot?

If you want expert help building, automating, or scaling your Hubspot , work with ConsultEvo, a team who has a decade of Hubspot experience.

Scale Hubspot

“`