Use Hubspot to Share Access to Facebook, LinkedIn, and Google Ads

With Hubspot, you can connect your Facebook, LinkedIn, and Google Ads accounts and still keep tight control over who can manage campaigns. This guide explains how to safely grant access to agencies, contractors, and teammates without exposing full ownership of your ad accounts.

The process happens directly inside each ads network, not inside Hubspot itself. Once you share access on those platforms, collaborators can manage campaigns that are synced with your Hubspot ads tools.

Why Manage Ad Access Alongside Hubspot

Centralizing reporting and lead tracking in Hubspot is most effective when multiple users can work on your ad campaigns. Instead of handing over logins, you should rely on built-in access controls from each ads network.

Using shared access rather than direct logins helps you:

• Protect billing and business ownership data
• Control which campaigns each partner can see
• Keep a clean connection between ads platforms and Hubspot reporting
• Easily revoke access when contracts end

Below you will find step‑by‑step instructions for each ad platform that can integrate with Hubspot: Facebook, LinkedIn, and Google Ads.

Facebook Business Manager Access for Hubspot Users

Granting access through Facebook Business Manager lets collaborators manage campaigns connected to Hubspot while keeping your account secure.

Before You Share Facebook Access Through Hubspot

Make sure the following conditions are met:

• You have an active Facebook Business Manager account.
• Your ad account is added to Business Manager.
• You are an admin for the Business Manager or have permissions to add people.
• Your Facebook ad account is or can be connected to Hubspot for ads reporting and tracking.

Steps to Add People to a Facebook Ad Account

1. Sign in to Facebook and open Business Manager.
2. In the sidebar, click Business Settings.
3. Under Accounts, select Ad Accounts.
4. Choose the ad account that is connected or will be connected to Hubspot.
5. Click Add People.
6. Select the person from your Business Manager user list.
7. Choose the level of access, such as:

• Ad account advertiser – create and edit ads
• Ad account analyst – view performance and reports
• Ad account admin – manage settings and permissions

8. Click Assign to confirm.

Once assigned, that person can work on the same ad account that is linked with Hubspot without needing your personal login credentials.

LinkedIn Campaign Manager Access for Hubspot Integrations

LinkedIn Campaign Manager also lets you share access so that partners can manage ads connected to Hubspot. You control access at the account level using roles.

Prepare LinkedIn Accounts for Hubspot Workflows

Confirm the following for a smooth connection:

• You have a LinkedIn Campaign Manager account.
• You are the account manager or have permission to add users.
• The ad account is the one you use with your Hubspot ads integration.

Steps to Grant LinkedIn Campaign Manager Access

1. Sign in to LinkedIn and open Campaign Manager.
2. Select the correct ad account used with Hubspot.
3. In the top navigation, click Account Settings.
4. Click Manage access.
5. Select Add user to account.
6. Enter the name or email of the person or partner.
7. Choose the appropriate role, such as:

• Viewer – read-only reporting
• Creative manager – manage ads and creatives
• Campaign manager – create and manage campaigns
• Account manager – full control over settings and billing

8. Click Save to apply permissions.

Now the user can work on campaigns that are part of your Hubspot connected advertising strategy while you maintain ownership of the account.

Google Ads Account Access for Hubspot Campaigns

Google Ads grants access either directly to an individual Google Ads account or through a Manager account (MCC). Both methods work with Hubspot connections, but access is managed entirely inside Google Ads.

Checklist Before Granting Google Ads Access

Make sure:

• You can sign in as an admin to the target Google Ads account.
• The account is linked or will be linked to Hubspot for tracking and reporting.
• You know whether you are inviting an individual user or a manager account (agency MCC).

Invite Individual Users to a Google Ads Account

1. Log in to Google Ads.
2. Click the Tools and settings icon (wrench) in the top menu.
3. Under Setup, select Access and security.
4. Go to the Users tab.
5. Click the plus (+) button to add a user.
6. Enter the email address of the collaborator.
7. Select an access level, for example:

• Read only – can see performance data
• Standard – can manage campaigns and ads
• Admin – can manage users and settings

8. Click Send invitation.

After they accept, the user can work on campaigns that you track in Hubspot while you keep control of billing and ownership.

Approve Access from a Google Ads Manager Account

Agencies often request access through a Manager account instead of direct user invitations. You can approve or reject these requests while keeping your Hubspot connections intact.

1. Sign in to Google Ads as an admin for the target account.
2. Click the Tools and settings icon and open Access and security.
3. Select the Managers tab.
4. Look for any link requests from manager accounts.
5. Review the details and confirm the request is from your trusted partner.
6. Click Approve to grant access, or Deny if you do not recognize it.

Once approved, the manager account can work on campaigns while your Hubspot integration continues to pull performance data from the same Google Ads account.

Best Practices for Managing Ads Access with Hubspot

To keep your Hubspot reporting accurate and your accounts secure, follow these practical tips when granting access on Facebook, LinkedIn, and Google Ads.

Limit Access by Role and Responsibility

• Give view-only or analyst access to stakeholders who just need reports.
• Grant advertiser or campaign manager roles to people actively creating ads connected to Hubspot.
• Reserve admin or account manager roles for trusted owners and senior staff.

Regularly Review Users Across All Ad Platforms

• Schedule quarterly reviews of Facebook Business Manager, LinkedIn Campaign Manager, and Google Ads users.
• Remove users who no longer work with your team or agency.
• Ensure that only active collaborators can access ad accounts that feed into Hubspot dashboards.

Coordinate Access with Your Hubspot Admin

When you add or remove users on ads platforms, let your Hubspot admin or operations owner know. This ensures that:

• Reporting in Hubspot continues to map correctly to each ad account.
• Attribution and tracking are not disrupted when ownership changes.
• New collaborators understand how to use Hubspot reports and contact timelines.

Additional Resources for Hubspot and Ads Management

For more technical details about permissions directly from the source, review the original documentation on allowing multiple users to manage ads accounts: official Hubspot ads access article.

If you need strategic help combining paid media management with CRM reporting inside Hubspot, you can also consult a specialized agency such as Consultevo for implementation guidance.

By carefully configuring user access on Facebook, LinkedIn, and Google Ads while maintaining clear ownership, you ensure your Hubspot advertising data remains accurate, secure, and ready to support smarter marketing decisions.