How to Export Your Content and Data from HubSpot

Before you close an account, switch tools, or create a backup, you may want to export your content and data from Hubspot in a structured way. This guide explains which assets you can export, what data limitations exist, and the exact steps to download records from your portal.

The process differs depending on the object or tool you are exporting from, so review each section carefully before making changes to your account.

What You Can Export from HubSpot

From your account, you can download many types of data for backup or migration. However, not all tools provide a complete export of every property or configuration. Always verify exports before deleting anything in your portal.

• CRM records and properties
• Marketing and sales assets
• Website and content tools
• Files and attachments
• Reports and dashboards

Some objects and logs are not fully exportable, including certain analytics and activity histories. You must be logged into the correct account and have the required permissions to download data.

Exporting CRM Records from HubSpot

The CRM is usually the primary source of truth in your portal. You can export core records and properties into CSV files, then import them into another system if needed.

Export contacts, companies, deals, and tickets from HubSpot

To export standard objects such as contacts or deals, follow these steps in your CRM index pages.

1. In your account, navigate to the object you want to export (for example, Contacts > Contacts).
2. Use filters or views to narrow down the records if needed.
3. In the top-right, click the Table actions menu.
4. Select Export view (or a similar option depending on the object).
5. Choose your file format, usually CSV or XLSX.
6. Select which columns or properties to include in the export.
7. Click Export. A download link will be sent to your email or appear in your notifications.

Repeat these steps for each object type you need to move out of HubSpot. Note that workflow enrollments, some timeline activities, and system-generated analytics may not appear in exported files.

Export custom properties from HubSpot

If you want a record of your property configuration:

1. Go to Settings in the main navigation.
2. Under Data Management, click Properties.
3. Filter by object (contacts, companies, and so on).
4. Use the actions menu to export your property list.

This export can help when rebuilding your CRM structure in another platform.

Exporting Marketing Assets in HubSpot

Marketing tools offer a mix of direct exports and manual downloads. Not all analytics or configuration details are included in exports, so verify which data you absolutely need to keep.

Export email data and subscription lists from HubSpot

For lists and email-related data:

1. Navigate to Contacts > Lists.
2. Open the list you want to export.
3. Click the list actions menu and choose Export.
4. Select file format and fields.
5. Confirm and download from your notifications or email link.

For email performance details, use the export options within your email analytics screens to download metrics such as opens, clicks, and bounces.

Export forms and submissions

To export form submissions from HubSpot:

1. Go to Marketing > Forms.
2. Select a form and open its Submissions tab.
3. Click the export button.
4. Choose your desired columns and file format.
5. Download the export file from your notifications or email.

The export includes submission values and related record details, but keep in mind that embedded styling and configuration are not included as an importable template for other systems.

Exporting Website and Content Tools in HubSpot

Content tools provide structured exports for some assets, while others may require copying code or using APIs. Check exports carefully when planning a website migration.

Export blog posts from HubSpot

To export blog content:

1. Navigate to Marketing > Website > Blog.
2. Choose the blog you want to export.
3. Use the options or settings menu to find the Export function.
4. Select your export preferences (such as language or range of posts).
5. Download the resulting file, which typically contains titles, URLs, meta data, and body content.

Templates, themes, and drag-and-drop layouts are not fully recreated in the export file. You may need to rebuild your design in the new system.

Export landing pages and website pages

Landing pages and website pages do not usually export as ready-to-import templates for other platforms. However, you can:

• Use the design tools to access HTML and CSS.
• Copy page content, images, and code manually.
• Download any related assets from the file manager.

If you require a more advanced migration, consider working with a technical specialist or a service provider familiar with HubSpot page templates.

Exporting Files, Attachments, and Documents in HubSpot

Files are often stored separately from CRM records and must be exported from the file manager or related tools.

Export files from the file manager

To download files you have stored:

1. Go to Marketing > Files and Templates > Files.
2. Browse or search for the folder or files you need.
3. Select one or more items.
4. Use the actions menu to download files to your device.

There is no single bulk export of all files in some accounts, so you may need to download in batches or use folder-level actions where available.

Export attachments from records

Attachments on individual CRM records must usually be downloaded directly from each record or through file URLs. Review your most critical deals, tickets, or company records to ensure no key file is missed during export.

Exporting Reports and Dashboards from HubSpot

To preserve reporting views, you can export either the underlying data or a snapshot of the report itself, depending on what you need.

Export report data

For most standard and custom reports:

1. Open the report in your reports tool or dashboard.
2. Click the actions or more menu.
3. Select Export.
4. Pick the file type and any specific settings (such as date range).
5. Download from your notifications center.

This will give you a table of data that you can analyze in another BI tool or spreadsheet.

Export dashboards

Dashboards typically export as PDFs for snapshot reporting. Open the dashboard, then use the export or share options to send a PDF version by email or download it to your computer.

Limits and Data That Cannot Be Fully Exported from HubSpot

When planning data export, you should be aware of several limitations:

• Certain analytics data and engagement logs do not export in their original format.
• Automations such as workflows, sequences, and scoring models are not fully migrated through standard exports.
• Some settings, integrations, and user configurations must be recreated in your new system.

Before making structural changes to your HubSpot account, consult the official documentation at HubSpot’s export your content and data guide for the most current, detailed breakdown of what can and cannot be exported.

Best Practices for Managing HubSpot Exports

To ensure a smooth process, use the following recommendations:

• Plan exports by object: contacts, companies, deals, tickets, and custom objects.
• Document which tools and assets you rely on most.
• Test a small export and import into your new system to validate structure.
• Retain internal IDs or unique identifiers where possible for mapping.
• Store exported files securely, following your organization’s compliance rules.

If you are performing a full-scale migration, you may benefit from support from an experienced implementation team.

Get expert help with HubSpot migrations

Complex migrations, multi-portal consolidations, and large data exports often require planning beyond standard documentation. For strategic help with CRM architecture, data mapping, and marketing asset migration, you can work with a specialized consulting partner such as Consultevo.

By understanding which data and content can be exported from HubSpot, and following structured steps for each tool, you can protect your records, reduce risk during platform changes, and maintain continuous access to your critical business information.

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