How to set default GDPR notice and consent language in Hubspot

Managing privacy compliance in Hubspot is easier when you set a clear default notice and consent language for all your GDPR-enabled forms, meetings, and documents. This guide walks you step-by-step through configuring those defaults so every new asset starts with the correct consent settings.

The instructions below are based on Hubspot’s built-in GDPR tools and are designed to help teams standardize wording, reduce manual edits, and improve compliance workflows.

Understanding GDPR consent settings in Hubspot

Before updating any defaults, it helps to understand where GDPR-related text appears in your Hubspot account and how it is used across different tools.

When GDPR is enabled in your account settings, Hubspot can automatically add consent text and checkboxes to:

Forms and pop-up forms
Meeting links and scheduling pages
Documents share pages

Each of these tools can share the same default notice and consent language so you do not have to rewrite it every time you create a new asset.

Prerequisites for editing GDPR language in Hubspot

To configure default GDPR notice and consent language in Hubspot, make sure the following conditions are met:

You have account access to Settings.
Your account has GDPR turned on in privacy and consent settings.
You have permission to edit consent text for forms, meetings, and documents.

If GDPR is not yet enabled, you will need an administrator to turn it on before the options described in this article appear.

How to access GDPR notice and consent settings in Hubspot

All default consent language is controlled from a single privacy and consent configuration area in Hubspot.

Log in to your Hubspot account.
Click the settings icon (usually in the main navigation bar).
In the left sidebar menu, navigate to Privacy & Consent or the equivalent GDPR settings section under your Account Setup or Data Privacy options.
Locate the section that manages Notice and consent / legitimate interest for forms, meetings, and other tools.

From this single settings area, you can adjust the language that appears by default whenever you create new GDPR-enabled assets in Hubspot.

Configuring default GDPR text for Hubspot forms

Forms and pop-up forms are often the first touchpoint for consent collection in Hubspot. Setting the right default text helps teams stay consistent across campaigns.

Step-by-step: Edit the default notice text for Hubspot forms

In the privacy and consent settings area, find the section for Forms or Forms & pop-up forms.
Select the type of consent you want to configure, for example:
- Consent checkbox (explicit opt-in)
- Legitimate interest wording
- Communication consent vs processing consent
In the Default text field, enter or edit the wording that will appear under the notice and consent options on your forms.
Review the text for clarity and legal accuracy according to your internal policies.
Click Save or the equivalent button to apply these default settings.

Once saved, anytime you create a new GDPR-enabled form or pop-up form in Hubspot, this notice and consent language will appear automatically. You can still customize it on individual forms if needed.

Choosing consent style for Hubspot forms

Within the same settings screen, you may be able to choose between several consent styles that control how the text and options display by default, such as:

Single consent checkbox for both communication and processing
Separate checkboxes for different types of communication
Legitimate interest notices without checkboxes

Pick the style that best matches your company’s GDPR approach and adjust the default text to clearly explain what contacts are agreeing to.

Setting default consent language for Hubspot meetings

Hubspot meetings links can also collect consent or display GDPR notices when prospects schedule time with you. Aligning meeting consent language with your forms ensures a unified experience.

How to edit Hubspot meeting consent settings

In the same privacy and consent settings area, look for a section specifically labeled Meetings.
Enable GDPR-related consent options for meetings if they are not already active.
Locate the fields that define the default notice or consent wording shown on meeting scheduling pages.
Edit the text to match or complement what you use for forms and pop-up forms.
Save your changes to apply them globally to new meeting links that use GDPR features.

After you configure these defaults, new meetings created in Hubspot will automatically pull the updated language, reducing the chance of inconsistent consent text across your booking pages.

Setting default GDPR notice for Hubspot documents

When you share content using Hubspot documents, visitors may also see GDPR-related notices or consent text depending on your configuration. Aligning these defaults with your other tools keeps your messaging consistent.

Steps to configure documents consent language in Hubspot

Within the same privacy and consent configuration page, find the Documents section.
Enable GDPR notices or consent collection for documents if the option is available and not yet turned on.
Edit the default notice text that appears on document view pages or access gates.
Review the language to ensure it clearly explains how data will be processed when someone views or interacts with a document link.
Save your changes so all new GDPR-enabled document shares use this updated default text.

With these settings in place, any new document you share from Hubspot under GDPR mode will inherit the same core consent messaging that appears on your forms and meeting pages.

Managing multiple languages for GDPR in Hubspot

If your organization operates in more than one region, you can configure different notice and consent language versions to match your visitors’ preferred languages.

In the privacy and consent settings screen, look for options to add or manage language variants. Typical steps include:

Selecting a Primary language for your account.
Adding Additional languages to cover other markets.
Providing translated versions of your default consent text for each supported language.

When a visitor views a GDPR-enabled form, meeting, or document in Hubspot, the platform can show the matching language version you configured, depending on your account’s localization rules.

Best practices for GDPR consent text in Hubspot

While every business should consult its own legal team, there are several general practices to follow when writing or updating your Hubspot default consent language:

Be clear and specific: Explain what communications contacts can expect and how their data will be used.
Match consent style to purpose: Use separate checkboxes when you offer multiple communication types.
Stay consistent: Align wording across forms, meetings, and documents so prospects see the same message wherever they interact.
Review regularly: Revisit your default text when regulations, internal policies, or data practices change.

Because these settings apply globally, updating them in Hubspot can quickly standardize messaging across your entire marketing and sales stack.

Where to learn more about Hubspot GDPR features

For a deeper technical reference on these options, you can review the official Hubspot documentation on setting default notice and consent language for GDPR-enabled assets at this support article.

If you need strategic help aligning your GDPR configuration, multi-language consent strategy, or broader marketing automation setup, consider working with a specialist consultancy such as Consultevo, which focuses on marketing technology and optimization.

By centralizing your GDPR notice and consent language in Hubspot and following the steps outlined above, you can create a consistent, compliant experience across forms, meetings, and documents while minimizing repetitive manual edits for your team.

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Hupspot GDPR consent setup guide