How to Share Meeting Scheduling Pages in Hubspot

Using Hubspot to share meeting scheduling pages helps you book time quickly with prospects, customers, and teammates. This guide explains every way to copy, send, and embed your scheduling links so contacts can pick a time that works for them.

Understanding Hubspot scheduling pages

Scheduling pages in Hubspot are generated from your meetings tool. Each scheduling page has its own unique URL that you can share directly, in emails, or embed on your website.

You can create:

• One-to-one scheduling pages for individual reps
• Group scheduling pages for multiple team members
• Round-robin scheduling pages that auto-assign meetings

Once a scheduling page is created, you can open it and access sharing options directly from the meetings dashboard.

Access your Hubspot meetings dashboard

Before you share links, open the meetings dashboard where all your scheduling pages live.

1. Log in to your Hubspot account.
2. Navigate to Sales > Meetings (or the equivalent section in your portal).
3. Locate the scheduling page you want to share in the list.

From here, you can open actions to copy links, open the scheduling page in a new tab, or embed your calendar on a web page.

Core Hubspot scheduling link options

Every scheduling page in Hubspot offers a set of consistent sharing options. The exact labels may vary slightly, but the core actions are similar.

Copy your Hubspot scheduling link

The fastest way to share your availability is to copy the direct scheduling link.

1. Hover over a scheduling page in your meetings dashboard.
2. Click the actions menu (often represented by a dropdown or more icon).
3. Select Copy link.

The link is copied to your clipboard. You can paste it into:

• 1:1 emails or email templates
• Live chat or chatbot replies
• Social media messages
• Internal messages to colleagues

Anyone with the link can open the page and choose an available time slot based on the configuration you set in Hubspot.

Open the Hubspot scheduling page in a new tab

You may want to preview what contacts will see.

1. From the meetings dashboard, open the actions menu for your scheduling page.
2. Click the option to Open scheduling page or similar.

A new browser tab opens. You can verify:

• Time zone and availability
• Meeting title and description
• Form fields required before booking

If anything looks incorrect, return to your Hubspot meetings settings to adjust the configuration before widely sharing the link.

Embed your Hubspot meetings on a website

You can embed the scheduling page directly into your website so visitors book meetings without leaving your domain.

Get the embed code from Hubspot

1. Open your meetings dashboard.
2. Next to the scheduling page you want to embed, open the actions menu.
3. Select Embed or Embed code.
4. Copy the generated HTML embed snippet.

This snippet is an iframe or script-based code that loads your Hubspot scheduling interface within your own page.

Add the Hubspot embed to your site

To embed on your website:

1. Open your CMS or website builder.
2. Edit the page where you want the booking calendar to appear.
3. Switch to the HTML or code view.
4. Paste the embed code where you want the calendar displayed.
5. Save and publish the page.

Visitors can now book meetings directly on your site, while the appointment is still managed and tracked inside Hubspot.

Share Hubspot scheduling pages in emails

Sharing scheduling links by email is one of the most common uses for the Hubspot meetings tool.

Use your Hubspot link in manual emails

For one-off, personal emails:

1. Copy your scheduling page link from the meetings dashboard.
2. Compose an email in your email client or within Hubspot CRM.
3. Paste the link into the message body.
4. Optionally, hyperlink text such as “Book a time with me”.

This makes it simple for recipients to click and self-schedule.

Add your Hubspot link to email templates

If you send similar outreach often, embed the scheduling URL into email templates:

1. Go to your templates tool in Hubspot.
2. Edit or create an email template.
3. Insert the scheduling link in the call-to-action section.
4. Save the template and reuse it across your sales or service team.

Using templates ensures consistent messaging and a reliable way for leads to book meetings.

Send Hubspot scheduling links via chat and bots

If you use live chat or chatbots, you can provide scheduling options directly in the conversation.

• In live chat, paste your scheduling link so visitors can book a call.
• In chatbot flows, add a message or action that shares the URL at relevant points.

This approach reduces friction and routes qualified visitors directly to a meeting with your team, while the booking still flows through Hubspot.

Manage and test Hubspot scheduling experiences

Before you share scheduling pages broadly, review the visitor experience from end to end.

Check time zones and availability in Hubspot

Incorrect time zones can cause missed or confusing appointments.

• Confirm your personal profile time zone.
• Review each scheduling page’s availability rules.
• Ensure buffer times, meeting lengths, and working hours are correct.

Testing a booking yourself from an incognito browser window helps confirm everything works as expected.

Confirm confirmations and reminders

Meeting notifications can be configured inside Hubspot.

• Verify confirmation emails are enabled.
• Check reminder timing for both the host and invitee.
• Ensure calendar invites sync correctly to integrated calendars.

A smooth notification flow reduces no-shows and improves the experience for both sides.

Hubspot best practices for sharing scheduling pages

To get the most from your scheduling pages, follow these practical tips.

• Use clear naming for each scheduling page so internal team members know which link to use.
• Create separate links for different meeting types, such as demos, onboarding, or support calls.
• Shorten long URLs with a branded short link if you frequently share via social or SMS.
• Place embedded calendars on high-intent pages such as pricing, contact, or demo-request pages.

Consistent use of your scheduling pages centralizes all appointments inside Hubspot where you can report and automate around them.

Where to learn more about Hubspot scheduling pages

You can review detailed instructions and screenshots for the meetings tool on the official documentation: Hubspot meetings scheduling pages help article.

For broader CRM and marketing strategy support, you can also consult expert resources such as Consultevo, which offers guidance on implementation and optimization.

By consistently sharing links, embedding booking widgets, and testing your experience, you ensure your Hubspot scheduling pages become a reliable way for contacts to schedule time with your team.

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