How to Automate Inventory Management with Make.com

Managing stock manually is time-consuming and error-prone. With make.com, you can build automated inventory workflows that connect your apps, track items in real time, and cut the repetitive work out of every order you fulfill.

This step-by-step guide walks you through setting up an automated inventory scenario, from planning to testing, using the visual tools and prebuilt integrations shown on the official make.com inventory management page.

Why Use Make.com for Inventory Automation

Before you build your first scenario, it helps to understand what makes make.com a strong fit for inventory management.

• No-code automation: Design workflows visually without writing scripts.
• Connect popular apps: Link spreadsheets, eCommerce platforms, CRMs, and databases.
• Real-time updates: Trigger actions instantly when stock, orders, or products change.
• Scalable scenarios: Start small and expand your automation as your catalog grows.

The official inventory management page at make.com showcases how companies use visual workflows to keep stock levels accurate across multiple tools.

Plan Your Make.com Inventory Workflow

Effective automation starts with a clear plan. Map out how data should move through your systems and what make.com will do at each step.

1. Identify Your Inventory Sources

List all the places where inventory lives or is referenced. Common examples include:

• Online stores (Shopify, WooCommerce, etc.)
• Marketplaces (Amazon, eBay)
• Spreadsheets or cloud databases
• Point-of-sale systems
• Warehouse management tools

These systems will become triggers or data sources in your make.com scenario.

2. Define Low-Stock and Out-of-Stock Rules

Document the thresholds and actions that matter to your business. For example:

• When stock for a SKU drops below 10, send an alert.
• When inventory hits 0, update product status to out-of-stock.
• When a purchase order is received, adjust available quantities.

Each rule will translate into filters, conditions, or branches inside make.com.

3. Choose Your Notification Channels

Decide where you want your alerts and updates to appear. Typical options include:

• Email notifications to purchasing or operations teams
• Chat alerts in Slack or Microsoft Teams
• Task creation in project management tools
• Updates in a shared spreadsheet or dashboard

These channels become output modules in your inventory scenario inside make.com.

Create a Basic Make.com Inventory Scenario

Once your plan is ready, you can build a basic inventory automation in make.com using its visual scenario editor.

Step 1: Log In and Create a New Scenario

1. Log in to your make.com account.
2. From the dashboard, click + Create a new scenario.
3. On the canvas, you will see an empty module waiting for configuration.

This scenario will become the central automation for tracking and updating your stock data.

Step 2: Add a Trigger Module

The trigger tells make.com when to start the workflow. Common trigger options for inventory include:

• New order received: Start when an order is created in your store.
• Updated inventory row: Start when a row changes in a spreadsheet or database.
• Scheduled check: Run every X minutes or hours to review stock levels.

Select the appropriate app, authorize the connection, and configure the trigger so it listens only to relevant events (such as specific products or warehouses).

Step 3: Retrieve Current Inventory Data

Next, add modules that pull existing stock information from your main inventory source:

1. Click the + icon next to the trigger.
2. Choose the app or database that stores your inventory.
3. Select an action such as Search records, Get a row, or List items.

Use filters or search conditions to match the product in the trigger to the right inventory record. Make.com lets you map fields visually so that SKUs or product IDs from your order data link directly to stock data.

Step 4: Calculate New Stock Levels

Once you have current inventory data, you can calculate updates. A typical flow looks like this:

1. Use built-in functions to subtract ordered quantities from existing stock.
2. Store the new value in a variable or map it directly to the update module.
3. Add a Router or conditional filter if you have different rules for specific locations or channels.

The scenario editor in make.com allows you to drag, drop, and connect these steps so the logic is easy to follow and maintain.

Step 5: Update Inventory Records

After you compute the new stock level, write it back to your system of record:

• Add a new module for your inventory app or database.
• Choose an action like Update row, Update item, or Update product.
• Map the calculated stock value to the correct field.

This ensures that every order or stock movement processed by make.com keeps your master inventory data accurate.

Step 6: Send Low-Stock Alerts

To avoid stockouts, add an alert branch:

1. Insert a Filter after the calculation step.
2. Define a condition such as New stock < threshold.
3. On the filtered path, add modules for email, chat, or task creation.

When the condition is met, make.com will automatically notify the right people so they can reorder or adjust listings.

Enhance Your Make.com Inventory Scenarios

Once the core workflow is running, you can extend it with more advanced automation patterns in make.com.

Sync Inventory Across Multiple Channels

If you sell on several platforms, you can use one scenario (or a group of scenarios) to keep quantities aligned:

• Trigger when inventory changes in your primary system.
• Read the updated level.
• Update the same product in each connected sales channel.

This approach reduces overselling and keeps availability consistent everywhere your products appear.

Automate Purchase Orders and Restocking

You can also have make.com start the restocking process automatically:

• Monitor SKUs for low-stock conditions.
• Create purchase orders in your ERP or purchasing tool.
• Notify suppliers or internal buyers by email or chat.

When goods are received, another scenario can listen for that event and update available quantities without manual edits.

Create Dashboards and Reports

Use make.com to move inventory data into reporting tools:

• Send summarized stock levels to spreadsheets for quick analysis.
• Push key metrics to BI tools or dashboards.
• Generate periodic reports and deliver them to your team.

Automated reporting helps you identify slow-moving stock, bestsellers, and seasonal patterns.

Test, Monitor, and Maintain Your Make.com Scenario

Reliable automation depends on testing and monitoring. Before you rely on a scenario in production, run controlled checks.

Test with Sample Data

1. Use the Run once option in make.com.
2. Trigger the workflow with test orders or sample inventory records.
3. Confirm that stock changes are correct and alerts are sent as expected.

Make adjustments to filters, mappings, or conditions until results are accurate.

Monitor Scenario Executions

After going live, keep an eye on executions:

• Review logs and run history to catch errors.
• Set up notifications for scenario failures.
• Refine conditions if you see unexpected behavior.

With regular review, your make.com inventory flows remain dependable as your catalog and sales volume evolve.

Next Steps and Additional Resources

To deepen your automation strategy beyond the basics shown on the inventory management page, explore expert resources and consulting support.

• Learn more about inventory workflows directly on make.com.
• Work with automation and SEO specialists at Consultevo to integrate make.com into a broader operations and growth strategy.

With a clear plan, careful testing, and continuous refinement, make.com can become the central hub that keeps your inventory data accurate, synchronized, and ready for every new order.

Need Help With Make.com?

If you want expert help building, automating, or scaling your Make scenarios, work with ConsultEvo — certified workflow and automation specialists.

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