How to Convert Google Sheets with Make.com and CloudConvert

In this step-by-step guide, you will learn how to use make.com and CloudConvert to automatically convert Google Sheets into various file formats such as PDF, XLSX, and CSV, then store or share the converted files without manual effort.

This tutorial is based on the official how-to guide from make.com and CloudConvert, adapted into a clear process you can follow and reuse.

What You Need Before You Start with Make.com

Before building your automation, prepare these accounts and assets:

A make.com account with access to scenarios.
A Google account with Google Sheets enabled.
A CloudConvert account and API access.
A sample Google Sheet you want to convert.

Once these are ready, you can connect the services inside make.com and start building your first automated workflow.

Create a New Scenario in Make.com

The first core task is to create a new scenario in make.com that will orchestrate Google Sheets and CloudConvert together.

Log in to your make.com dashboard.
Click on Create a new scenario.
In the visual editor, you will see a blank canvas where you can add modules.

The scenario is the place where you connect Google Sheets, CloudConvert, and any other apps you want to use in your automation.

Add the Google Sheets Trigger in Make.com

Next, you must define how make.com should detect changes in your spreadsheet so it knows when to run the conversion.

Choose a Trigger Event in Make.com

Click the plus icon to add your first module.
Search for Google Sheets and select it.
Choose a trigger such as Watch Rows or Watch Changes depending on your use case.
Connect your Google account and authorize the integration.
Select the spreadsheet and worksheet you want to monitor.

With this trigger in place, every time your defined condition is met, make.com will start the workflow and pass spreadsheet data to the next module.

Configure a CloudConvert Module in Make.com

After detecting new or updated data in Google Sheets, configure CloudConvert in make.com to run the actual file conversion.

Set Up CloudConvert Connection

Click the plus icon to add another module after Google Sheets.
Search for CloudConvert and select it.
Choose an action like Convert a File.
Create or select your CloudConvert connection using your API credentials.

Define Conversion Settings in Make.com

Now specify how you want CloudConvert to transform your Google Sheets file:

Input File: Map the Google Sheets file or export URL provided by the trigger.
Input Format: For Sheets, common values are xlsx or ods, depending on your configuration.
Output Format: Choose the format you need, for example:
- pdf for read-only documents.
- xlsx for Excel files.
- csv for data exports.
Additional Options: Depending on the file type, you can configure things like page layout, conversion quality, or sheet selection.

With these settings, make.com hands the file to CloudConvert, which performs the conversion and returns a new file object to your scenario.

Save or Share the Converted File from Make.com

After conversion, you usually want to store the new file or send it to another app. make.com allows you to add multiple modules after CloudConvert to handle this.

Store Files with Make.com

Common storage options include:

Google Drive: Save the converted file into a specific folder.
Dropbox or OneDrive: Archive outputs for your team.
Email or Chat Apps: Send files directly to recipients.

Add a new module after the CloudConvert step.
Select an app like Google Drive.
Choose an action such as Upload a File.
Map the file data returned by CloudConvert to the upload field.
Select the destination folder and file name pattern.

This way, every time the scenario runs, make.com converts the spreadsheet and places the resulting file exactly where you need it.

Distribute Files with Make.com

You can also extend your process beyond storage:

Send an automated email with the attached PDF.
Post a link to a Slack or Microsoft Teams channel.
Update a CRM or project management tool with the file URL.

All of these actions are built using additional modules in the same make.com scenario, chained after CloudConvert.

Run, Test, and Schedule Your Make.com Scenario

Before you go live, test the entire flow to ensure everything works as expected.

Test the Workflow in Make.com

Switch your scenario to Run once in make.com.
Trigger a change in your selected Google Sheet (for example, add a new row).
Watch each module execute and review the output bundles.
Check that CloudConvert creates the file in the desired format.
Verify the final storage or distribution step.

If any step fails, open the module, inspect the error message, and adjust your mappings or settings accordingly.

Schedule the Scenario in Make.com

Once testing is successful, configure scheduling:

Set an interval such as every 5 minutes, hourly, or daily.
Ensure limits align with your make.com plan and CloudConvert quotas.
Enable the scenario so it runs automatically.

From this point forward, your Google Sheets to file conversion system will run in the background using make.com and CloudConvert, without manual downloads or exports.

Advanced Tips for Make.com and CloudConvert

To get more value from your automation, consider these enhancements:

Dynamic file names: Use values from Google Sheets (like date or ID) in the file name.
Error handling: Add routers and filters in make.com to manage failed conversions.
Multi-format outputs: Run multiple CloudConvert modules to generate PDF, XLSX, and CSV from the same spreadsheet.
Archiving: Combine with storage apps to keep historical versions organized by time or project.

These patterns are easy to implement once you understand how modules connect inside make.com.

Where to Learn More About Make.com Integrations

The full reference scenario and screenshots are available in the original guide on the make.com website. You can follow that visual walkthrough together with this written process to speed up implementation.

For help designing larger automation architectures, you can also explore consulting resources like Consultevo, which specializes in workflow optimization and integration design.

By combining the flexibility of make.com with the conversion power of CloudConvert, you can build a reliable, scalable system for transforming Google Sheets into the exact formats your business needs, all with minimal manual work.

Need Help With Make.com?

If you want expert help building, automating, or scaling your Make scenarios, work with ConsultEvo — certified workflow and automation specialists.

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