AI systems . Custom agents . Automations

AI Systems and Custom AI Agents that actually do work in your tools

We design and deploy AI agents that live inside your stack. They read your data, follow clear rules and take real actions in ClickUp, HubSpot, GoHighLevel, Make, Zapier and more.

  • AI agents that create tasks, update CRM records and trigger automations instead of only answering questions.
  • AI implementation inside existing tools, including ClickUp AI actions, HubSpot workflows and GoHighLevel automations.
  • End to end AI systems that combine agents, Make or Zapier flows, webhooks and your internal processes.
Ask about AI

Short discovery call. We map where AI can remove manual work and design a simple starting point.

AI agent flow example
AI systems and custom AI agents by ConsultEvo
What we build

More than chatbots. AI that runs your workflows.

We design AI systems that understand your data, follow your rules and take real actions in your tools. Each project combines clear logic, reliable automations and safe access to your stack.

Pillar 1

Custom AI agents that take actions

Agents that read context, decide what to do and then actually do the work inside your systems instead of sending suggestions that humans must copy paste.

  • Create and update tasks in ClickUp based on conversations and meeting notes.
  • Update CRM records, add notes, set stages and assign owners in HubSpot or GoHighLevel.
  • Classify and route inbound messages, triage support tickets and trigger follow ups.
  • Generate summaries, insights and action lists that are written directly into your tools.

Typical tools: ClickUp, HubSpot, GoHighLevel, Gmail, Google Docs, Slack.

Pillar 2

AI automation and workflow orchestration

We combine AI with Make or Zapier to build flows that think before they act. The agent decides what should happen. The automation platform executes.

  • AI reads incoming data, picks the right path and calls a Make or Zapier scenario.
  • Smart routing based on intent, language, sentiment, customer tier or product line.
  • Automatic enrichment of leads and deals before they enter your pipelines.
  • AI driven reporting that pulls numbers from different tools and generates human friendly summaries.

Typical tools: Make, Zapier, n8n, webhooks, Google Sheets, internal APIs.

Pillar 3

AI implementation inside your current tools

We configure and extend AI features you already pay for so you get real value instead of one more unused button in the menu.

  • ClickUp AI actions linked to task templates, custom fields and dashboards.
  • HubSpot AI assistance in workflows, email sequences and ticket replies.
  • GoHighLevel AI assistance for funnels, follow ups and SMS or email flows.
  • AI powered email drafts, document generation and note taking across Google Workspace and other tools.

Typical tools: ClickUp AI, HubSpot AI, GoHighLevel, Google Workspace, Notion, other SaaS platforms with AI features.

Live on this website

Try three different AI agents in real time

This page is wired into real agents so you can see how AI connects to your systems. One lives in HubSpot live chat, one is a direct AI chat agent and one is a voice agent powered by Vapi.

Example 1

HubSpot connected live chat agent

The live chat in your HubSpot inbox is extended with AI. The agent can read previous conversations, check contact details, analyze intent and prepare replies automatically.

Where to try it: Use the floating chat bubble on your screen.

Example 2

Direct AI chat agent for operations and automation

This agent focuses on systems questions such as ClickUp, Make, Zapier, HubSpot or GoHighLevel. It captures project details, asks qualifying questions and can push structured data into your tools.

Where to try it: Look for the Chat with Evo bubble floating at the bottom of your screen.

Example 3

Voice talk agent powered by Vapi

The voice agent lets you speak naturally. It listens, answers questions about services and can send structured summaries into HubSpot, ClickUp or your automation flows.

Where to try it: Tap the floating ConsultEvo Voice Agent button centered at the bottom of the page.

AI implementation services

We build AI systems that plug directly into your operations

From AI agents to workflow automation and RAG powered knowledge hubs, we implement practical AI systems that save time and improve decisions without changing the way your team works.

AI Agents for your tools

We build intelligent agents that read your data, take actions and support your team. Examples include HubSpot agents, ClickUp agents, Shopify agents, CRM support bots and AI workflow assistants.

AI inside your existing workflows

AI improves your current setup without replacing the tools you use. We integrate AI into HubSpot, ClickUp, Make, Zapier, Airtable, Google Workspace and more.

RAG powered internal knowledge hubs

Your team can talk to your processes, SOPs, product info or PDFs. We build custom knowledge bases that answer questions, generate documents and support decisions.

AI powered automation flows

Combine AI with Make or Zapier to handle complex business logic, classify messages, enrich records, generate content or complete multi step automated workflows.

AI data cleanup and enrichment

AI can rewrite, fix, format or enrich your CRM or project data. Useful for contact cleanup, tagging, categorization and quality improvements.

AI assisted decision support

We build tools that summarize data, recommend actions and analyze patterns in your pipeline, project tasks or operations.

Talk about your AI systems
How AI fits into your business

AI System Architecture

This is the standard blueprint we use when designing AI systems. It shows how agents, automations and knowledge models interact with your tools.

Input Layer

Website chat, contact forms, emails, voice calls, CRM activity and task updates feed into the system.

Data Sources

Your tools act as the data layer: HubSpot, ClickUp, Airtable, Google Workspace, Shopify, Notion or internal databases.

Knowledge Engine

Processes, SOPs, PDFs, product info, emails and transcripts become a searchable RAG knowledge base.

AI Models

OpenAI, Claude, Gemini or custom finetuned models generate responses, summaries, decisions and actions.

▼

AI Chat Agents

Assist users, qualify leads and read CRM or project data to update fields or answer questions.

AI Voice Agents

Handle calls, take instructions, create tasks, document meetings and write summaries.

Internal AI Agents

Run in the background to classify messages, update CRM records, clean data or generate reports.

AI Actions

Agents trigger Make or Zapier flows, assign tasks, move deals, send messages or enrich data.

▼

Automations

Automated workflows execute actions based on AI outputs, rules and business logic.

CRM Updates

Contacts, deals and tickets are logged, cleaned, tagged or enriched automatically.

Tasks and Actions

ClickUp or HubSpot tasks are generated with summaries, subtasks, due dates and assignments.

Reports and Insights

Summaries, dashboards and recommendations support decisions across your operations.

Design my AI system

AI Systems FAQ

Common questions about AI agents, AI integrations, RAG systems and how ConsultEvo designs and implements practical AI for businesses.

What is an AI agent and how is it different from a normal chatbot?
A normal chatbot answers messages. An AI agent uses real data, reads your systems, performs tasks, executes logic and updates records. Examples include agents that qualify leads, create ClickUp tasks, update HubSpot contacts or generate meeting summaries.
What tools can you integrate AI with?
We integrate AI deeply into HubSpot, ClickUp, Airtable, Make, Zapier, Google Workspace, Shopify, GoHighLevel, Pipedrive and custom databases. If your tool has an API, we can connect AI to it.
Do you build voice AI agents?
Yes. Our voice agents are built with Vapi and can handle calls, collect details, send summaries, create tasks and update your CRM automatically. You can try one directly on this page at the bottom center.
Can your AI agents update my CRM directly?
Yes. Agents can read and write data to HubSpot, GoHighLevel, Pipedrive or ClickUp. They can tag contacts, update deals, log notes, add tasks, create tickets and follow internal workflows.
Do you build custom knowledge bases or RAG systems?
Yes. We create internal knowledge engines that turn your SOPs, documents, email threads and product info into a searchable AI system. Your team can ask questions and receive accurate answers based solely on your internal data.
Is AI safe to use with customer data?
Yes when set up correctly. We create private data pipelines where AI has controlled access to only the data you authorize. We also support anonymization, masking and secure processing depending on the requirement.
Can AI agents work with Make or Zapier automations?
Absolutely. AI is the decision layer. Make and Zapier are the action layer. AI determines what to do, and automations execute the workflow. This is one of the most powerful setups we build.
How much does an AI implementation cost?
Pricing starts from:

$500 for basic setup or small AI tasks.
$750 for setups that include in-app automations or dashboards.

Larger agent systems or RAG implementations require a custom quote based on complexity and data sources.
How long does AI implementation take?
Small AI tasks or agent prototypes take 1 to 3 days. Full agents with system actions take 1 to 2 weeks. RAG knowledge bases take 1 to 3 weeks depending on the amount of material. We always give a clear timeline before starting.
Do you maintain the AI system after it goes live?
Yes. We offer optional ongoing support to improve the model, refine prompts, expand capabilities and monitor accuracy. Many clients choose monthly support for continuous improvement.
Can AI agents replace team members?
No. AI removes repetitive work so your team can focus on value creating tasks. It supports humans; it does not replace them. Most clients reduce manual workload by 20 to 60 percent after implementation.
What platforms do your AI agents run on?
We use Vapi for voice and chat agents, OpenAI for reasoning, Claude or Gemini for text generation, Make and Zapier for actions, and your tools for data storage. Everything is modular and upgradeable.