Manage app access in Zapier

Zapier lets you connect apps securely so your workflows keep running, but you also need clear control over which apps are connected, who connected them, and when access should be updated or revoked. This guide explains how to review, manage, and remove app connections to keep your workspace secure and organized.

How Zapier app connections work

Before changing anything, it helps to understand what an app connection is and how Zapier uses it.

In your account, each connected service is stored as an app connection. These connections are used by your Zaps to send and receive data between tools like CRMs, spreadsheets, messaging platforms, and project management apps.

Key points about app connections:

• Each connection belongs to a specific user account.
• Connections can be shared across multiple Zaps created by the same user.
• Some apps allow multiple separate connections (for example, two different workspaces or accounts).
• Permissions and access scopes are controlled by the app you connect, not by Zapier.

Because a single connection can be used in many automations, you should review them regularly and remove ones that are no longer needed.

Where to manage Zapier app access

You can review all connected apps in your personal account settings. This is the central place to see which apps are authorized and manage access for each connection.

1. Sign in to your account.
2. Open your profile menu and go to Connected accounts or Apps (label may vary slightly in the interface).
3. View the list of apps you have connected.

From this screen, you can:

• See all apps you have authorized.
• Open an individual connection to adjust settings (if supported by the app).
• Test a connection to confirm it is working.
• Remove access to apps you no longer use.

You can refer to the official help article for up-to-date screenshots and field names at this Zapier support page.

Review existing Zapier app connections

Regular reviews help prevent unused or outdated connections from staying active longer than necessary.

Identify which apps are connected in Zapier

On the app management page, look through the list of connected services. For each app, note:

• The app name.
• The account or workspace it is linked to.
• When it was last used by a Zap, if information is available.

If you find connections linked to accounts you no longer control, plan to remove access and re-connect with updated credentials where needed.

Check which Zaps use each app connection

Before revoking access, confirm which workflows rely on that connection so you do not break important automations.

1. Open the app connection details (or find the app within the editor).
2. Check Zaps that list this app as a trigger or action step.
3. Save a list of key workflows that might be affected.

After this review, you will know exactly which automations need updating if an app connection is removed.

Change or update access to apps in Zapier

Sometimes you need to update credentials, change which account is connected, or adjust permissions granted to an app. The basic process is similar for most services.

Update Zapier app credentials

If a connected app password, API key, or token has been changed or expired, your workflows may fail. In that case, you should refresh the connection.

1. Go to your connected apps list.
2. Select the affected app connection.
3. Choose the option to reconnect, reauthorize, or edit the connection.
4. Follow the prompts from the external app to sign in or approve access again.
5. Return to your Zaps and test any steps that use this app to confirm everything runs correctly.

Refreshing credentials helps keep your automations secure while maintaining continuity.

Switch to a different account or workspace in Zapier

If you use multiple accounts for the same app, you may need to switch which one a Zap uses.

1. In the editor, open the step that uses the app.
2. In the account selector, choose a different connection or click to add a new one.
3. Authorize the new account when prompted.
4. Test the step to make sure it connects to the correct data source.

This method is safer than editing an existing connection when you want some Zaps to keep using the old account.

Revoke Zapier access to apps you no longer need

Removing unnecessary access is a key security practice. Only keep app connections in Zapier that serve an active purpose for your automations.

Remove an app connection from Zapier

To revoke access for a single app connection:

1. Open the app management page.
2. Find the connection you no longer need.
3. Click the option to disconnect, remove, or revoke access.
4. Confirm the removal when prompted.

Once removed, any Zaps that depend on that connection will fail until you select a new app account or reconnect the removed one.

Disable or update Zaps before revoking access

To prevent unexpected errors, handle the Zaps that rely on an app before you remove its connection.

• Turn off Zaps that are no longer required.
• Update steps to use a different app or a different connection as needed.
• Test every affected Zap after changes.

After testing, you can safely revoke access for the old connection without interrupting current processes.

Security best practices for Zapier app access

Managing app access carefully helps protect your data across all automations.

• Review connected apps periodically and remove any that are unused.
• Use strong, unique passwords and multi-factor authentication on the accounts you connect.
• Limit who can create and manage connections in shared environments.
• Revoke connections immediately when team members change roles or leave your organization.

Applying these practices ensures your automations continue to run smoothly while maintaining a secure environment.

More resources for optimizing Zapier usage

To go deeper into automation strategy and integration design, you can explore independent resources such as Consultevo, which focuses on workflow optimization and integration best practices.

For step-by-step visual guidance specific to app access controls, always refer to the official documentation at the Zapier help center.

With regular reviews, timely updates, and careful revocation of unused connections, you can keep every integration under control while getting the most value from your automation platform.

Need Help With Zapier?

Work with ConsultEvo — a

Zapier Certified Solution Partner

helping teams build reliable, scalable automations that actually move the business forward.

Get Zapier Help