Move Zaps Between Zapier Accounts

This guide explains how to move existing Zaps between Zapier accounts by using shared folders, managing permissions, and understanding account ownership rules. Follow the steps below to safely transfer your automations without breaking connected workflows.

Before You Move Zaps in Zapier

There is no single button to copy or migrate Zaps directly from one Zapier account to another. Instead, you share Zaps through folders and then adjust ownership and access as needed.

Keep these points in mind before you start:

Each Zap belongs to the Zapier account that created it.
Only users with the correct folder permissions can modify or share Zaps.
Moving Zaps may require updating app connections in the new account.

Zapier Folder and Access Requirements

To move Zaps between accounts, you must use shared folders. The way you share and move items depends on your plan and workspace setup.

Zapier personal folders

Personal folders are private spaces inside a Zapier account. Zaps stored here are not visible to other users unless they are copied or recreated in a shared folder.

Zaps in a personal folder can only be edited by that account owner.
You cannot directly transfer ownership from a personal folder to another account.
To collaborate, you must first move a Zap to a shared folder (if your plan supports it).

Zapier shared folders in a workspace

If your Zapier account is part of a workspace with shared folders, you can store and manage Zaps as a team.

Members with access can view or edit Zaps, depending on their permissions.
Zaps in shared folders remain owned by the user who created them.
Shared access does not automatically change ownership of the Zaps.

For detailed official documentation, see the original instructions on the Zapier help center article.

How to Share Zaps Within a Zapier Workspace

Although you cannot technically move a Zap from one Zapier account to another with a native transfer tool, you can share access when both users belong to the same workspace.

Step 1: Check Zapier workspace membership

Sign in to your Zapier account.
Open the workspace where the Zaps are stored.
Verify that the target user (the person who needs access) is also a member of this workspace.

If they are not a member, invite them to the workspace so they can access shared folders.

Step 2: Move the Zap to a Zapier shared folder

Locate the Zap you want to move.
Move it from your personal folder into a shared folder within the same workspace.
Confirm that the shared folder has the correct permissions for the target user.

Once the Zap is in a shared folder, the target user can open and edit it if they have the appropriate level of access.

How Another Zapier User Can Use the Shared Zap

When a Zap is shared through a workspace, the other Zapier user can interact with it based on their permissions.

View access: The user can see the Zap configuration but may not edit it.
Edit access: The user can change steps, turn the Zap on or off, and adjust settings.
Connections: The Zap may still rely on the original owner’s app connections.

The second user can duplicate the shared Zap in the same workspace and then connect their own apps and accounts to create a similar workflow under their profile.

Zapier Account Ownership and Limitations

Understanding ownership is essential when moving Zaps between Zapier accounts.

Zapier Zap ownership

The account that creates a Zap is the owner.
Ownership does not automatically change when a Zap is moved to a shared folder.
Shared users can edit or duplicate a Zap but do not become the owner of the original automation.

What you cannot do in Zapier

There are specific limitations you should be aware of:

You cannot transfer primary ownership of a Zap directly from one Zapier account to another.
You cannot export Zaps as files and import them into a different account.
You cannot bypass workspace or folder permissions to move private Zaps.

Workaround to Recreate Zaps in Another Zapier Account

If you need the same automation to live fully under a different Zapier account, you can recreate it manually using shared access as a reference.

Step-by-step recreation in another Zapier account

Have both users join the same workspace.
Place the original Zap inside a shared folder.
The second user opens the Zap to view its triggers, actions, and filters.
In their own Zapier account (within the same workspace or a different one they own), the second user builds a new Zap that mirrors the steps.
The second user connects their own apps and tests the new Zap.
Once confirmed, the original Zap can be turned off or archived if it is no longer needed.

This process does not move the original Zap, but it effectively recreates the automation in the new account under full control of the second user.

Managing Teams and Zaps Across Zapier Accounts

For organizations that rely heavily on Zaps, it helps to standardize how automations are organized inside Zapier.

Use shared folders for all team-critical Zaps.
Limit personal folders to experiments or private workflows.
Ensure key staff members have edit access for critical automations.
Document which account owns high-value Zaps.

If you want strategic help designing scalable automation structures, you can consult specialists such as Consultevo for workflow planning and integration support.

Troubleshooting Zapier Zap Moves

If you encounter issues while trying to move or share Zaps between Zapier accounts, check the following:

Confirm that both users are in the same workspace.
Verify folder permissions (view vs. edit access).
Ensure your plan supports shared folders and collaboration.
Test app connections in the recreated Zap under the new account.

By understanding how ownership, folders, and permissions work, you can reliably share, recreate, and manage Zaps between Zapier accounts while keeping your automations stable and well organized.

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