Share app connections in Zapier

Sharing app connections directly in the Zap editor helps teams work faster in Zapier while keeping access controlled and secure. This guide explains how to share an existing app connection with your teammates without leaving the Zap you are building.

The steps below are based on the official Zap editor behavior, so you can confidently follow them when collaborating on automated workflows.

How Zap app connections work in Zapier

When you connect an app to Zapier, you authorize it with a specific user account, such as a personal or team account for tools like Gmail, Slack, or project management apps.

Key points about app connections:

Each connection represents authenticated access to a specific app account.
Connections can be shared with teammates on eligible plans and workspaces.
Shared connections allow others to use the same account in their own Zaps without re-authenticating.

Understanding these basics makes it easier to decide when and how to share access in the editor.

Requirements before sharing connections in Zapier

Before you can share an app connection from inside the Zap editor, confirm the following conditions are met:

You are a member of the correct Zapier workspace where the connection was created.
You have permission to share the app connection in that workspace.
The app itself does not restrict sharing through organization or security policies.

If you are unsure about permissions, check with your workspace admin or owner to confirm that sharing connections is allowed for your account.

How to share an app connection in the Zapier editor

You can share a connection at the moment you select an account for a trigger or action step. This lets your teammates reuse that same app connection when they edit or create Zaps.

Step 1: Open your Zap in Zapier

Sign in to your Zapier account.
Open the Zap where you have already configured a trigger or action using the app you want to share.
In the Zap editor, click the trigger or action step that uses the app connection you want to share.

Make sure you are editing the correct step because sharing applies to the app connection selected there.

Step 2: Go to the app account dropdown in Zapier

Inside the selected step, locate the Account or Choose account field.
Click the dropdown to see the list of available app connections for that app.
Identify the connection you are currently using or want to share with others.

The dropdown shows all app accounts you have added for that specific integration inside the Zap editor.

Step 3: Share the app connection with teammates

Next to the desired app connection, look for the option or icon that allows you to manage sharing permissions.
Select the option to share the connection with your workspace or specific teammates, depending on your plan and interface.
Confirm the sharing action when prompted so the connection becomes available to others.

Once shared, teammates who have access to the same Zapier workspace will see this connection when they select app accounts for that app in the editor.

Using shared app connections in Zapier

After someone shares a connection, team members can start using it in their own automations.

How teammates select a shared connection

A teammate opens a Zap in the same workspace and adds a trigger or action for the relevant app.
In the Account or Choose account dropdown, they see the shared connection listed, often labeled to indicate it is shared or who owns it.
They select the shared connection and continue setting up the step fields as usual.

This reduces the need for every user to authenticate the same app repeatedly, streamlining setup across the team.

Best practices for shared Zapier connections

Use team or service accounts when possible instead of personal profiles to avoid ownership changes when people leave the organization.
Limit access by only sharing connections that are needed for specific workflows.
Review access regularly to ensure only current teammates can use sensitive connections.

Following these practices keeps your workspace organized and your data secure.

Managing and unsharing app connections in Zapier

Over time, you may need to update or remove sharing on a connection to maintain security and compliance.

Update or revoke a shared connection

To manage an existing shared connection from the Zap editor interface:

Open any Zap that uses the connection.
Go to the step that uses the app and open the Account dropdown.
Locate the shared account and open the sharing or manage options.
Adjust who can access it, or revoke sharing entirely if needed.

When you revoke sharing, teammates who were using that connection will no longer be able to select it for new steps. Existing steps may show errors if they relied on that connection, so communicate changes ahead of time.

Troubleshooting shared connections in Zapier

If you run into problems sharing or using shared connections in the editor, check these common issues:

Missing share option: You might not have permission to share that app connection. Contact your workspace admin.
Teammate cannot see the connection: Confirm you both belong to the same workspace and that the connection is still shared.
Authorization errors: The underlying app account may have changed passwords, revoked access, or had permissions reduced. Reconnect the app and share again if needed.

For more detailed, app-specific behavior, review the official help article at this Zap editor connection sharing guide.

Improve your automation strategy beyond Zapier

Optimizing shared connections is only one part of building a scalable automation ecosystem. For consulting on automation architecture, integration design, and workflow optimization, you can explore additional resources such as Consultevo to complement what you build inside Zapier.

By understanding how to share, use, and manage app connections directly in the Zap editor, your team can collaborate on automations more efficiently while keeping control over who can access each connected account.

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