How to share Zapier Canvas flows publicly

Zapier offers Canvas, a visual tool that lets you map, design, and explain your automations. Sometimes you need to share a Zapier Canvas with teammates, clients, or stakeholders so they can view your work or collaborate on improvements. This guide shows you exactly how to share a Canvas publicly, manage access, and troubleshoot common issues.

The steps below are based on the official product documentation. You will learn how to generate sharing links, control who can edit, and remove access when you no longer want others to see a specific Zapier Canvas.

What is public sharing in Zapier Canvas?

Public sharing lets you generate a unique link to a Zapier Canvas so other people can open it in their browser. They do not need a Zapier account just to view the shared Canvas, although they do need one to edit or duplicate it into their own workspace.

With public sharing, you can:

• Share a visual overview of an automation project.
• Collect feedback on your Zapier Canvas from non-technical stakeholders.
• Allow collaborators to edit the Canvas if you give them permission.
• Turn sharing off at any time to revoke public access.

Public sharing is controlled per Canvas, so you decide exactly which Zapier Canvases are visible and which remain private.

How to share a Zapier Canvas publicly

To start sharing, you first open the correct Canvas, then enable the sharing toggle and copy the link. Follow the steps carefully to avoid sharing the wrong workspace document.

Step 1: Open your Zapier Canvas

1. Sign in to your Zapier account.
2. Go to the Canvas section from your main dashboard or navigation.
3. Select the specific Zapier Canvas you want to share. Make sure you open the correct project, especially if you manage multiple client or team canvases.

Once the Canvas is open, you can prepare it for sharing by confirming that any sensitive data, internal notes, or private information is removed or anonymized.

Step 2: Open the Zapier Canvas sharing menu

1. Look for the Share control in the Canvas interface. It is usually located near the top-right corner of the screen.
2. Click the Share button to open the sharing panel. This panel is where you control whether your Zapier Canvas is private or public and whether others can edit it.

The sharing panel will show the current state of your Canvas. If you have never shared it before, public sharing will be turned off by default.

Step 3: Turn on public sharing in Zapier Canvas

1. In the sharing panel, find the option that controls whether the Zapier Canvas is publicly visible.
2. Toggle the switch or button to enable public access. When you turn it on, the system generates a unique public link for that Canvas.
3. Confirm any prompts that explain what public sharing allows viewers to do.

When public sharing is on, anyone with the link can view your Zapier Canvas. However, edit access is controlled separately, which you will set up in the next step.

Step 4: Decide whether others can edit your Zapier Canvas

After enabling public access, choose how much control visitors have over your document. Zapier generally separates viewing and editing permissions for safety.

From the sharing panel, review these options if available:

• View only: People with the link can see your Zapier Canvas but cannot change it.
• Edit access for collaborators: You may be able to invite specific Zapier users or teammates by email to edit the Canvas.
• Workspace-level sharing: In some configurations, Canvas access may inherit permissions from your overall Zapier workspace or folder.

Choose the least-permissive level that still supports your collaboration goals. For client reviews, view-only access to a Zapier Canvas is often sufficient.

Step 5: Copy and share the public Zapier Canvas link

1. In the sharing panel, locate the public link field or Copy link button.
2. Click Copy link to copy the URL to your clipboard.
3. Share the link through email, chat, project management tools, or documentation.

Anyone who receives this link can open your shared Zapier Canvas in their browser. Advise them whether the Canvas is view-only or editable before they begin working in it.

How others can use a shared Zapier Canvas

People who open your shared link will see the same visual layout you created in Zapier Canvas. Their experience depends on their account status and permissions.

Viewing a shared Zapier Canvas without an account

If someone does not have a Zapier account, they can usually still:

• Open the shared link in a browser.
• Scroll around the Canvas to understand your automation plan.
• Read notes, labels, and comments that you have added.

However, they will not be able to edit, duplicate, or save changes to the Zapier Canvas unless they sign up and you grant edit rights.

Editing and duplicating a shared Zapier Canvas

Users who have a Zapier account and appropriate permissions may be able to:

• Edit shapes, text, and connections in the Canvas.
• Add new steps, integrations, or notes to your Zapier Canvas flow.
• Duplicate the Canvas into their own workspace as a starting point for new automations.

If you want collaborators to experiment without affecting your original version, ask them to duplicate the Zapier Canvas to their own account before making extensive changes.

How to stop sharing a Zapier Canvas

You can revoke access to a public Zapier Canvas at any time. This is helpful when a project ends or when you realize a link was shared too widely.

Turn off public sharing

1. Open the relevant Zapier Canvas from your dashboard.
2. Click the Share button to open the sharing panel again.
3. Turn off the toggle or option that enables public access.

When you disable public sharing, the old public link to that Zapier Canvas stops working. Anyone who tries to open it will no longer see your document.

Adjust collaborator permissions in Zapier Canvas

If you still want some people to access the Canvas but with different permissions, you can update individual settings:

• Remove specific collaborators who no longer need access.
• Change someone from editor to viewer if you want to protect your Zapier Canvas from unwanted edits.
• Move the Canvas to a different folder or workspace with stricter sharing rules.

These steps let you fine-tune how each Zapier Canvas is shared, without deleting it or disrupting your other automation projects.

Troubleshooting shared Zapier Canvas links

Occasionally, collaborators may report that they cannot open or edit a shared Zapier Canvas. In most cases, the issue is related to permissions or an outdated link.

Common issues and fixes

• Link no longer works: Confirm that public sharing is still enabled for that Zapier Canvas. If it was turned off, re-enable it and send the new link if one is generated.
• Viewer cannot edit: Check the sharing panel to see whether they were added as an editor. If not, update their permission level or ask them to create a Zapier account if required.
• Access denied message: This usually means the link is private or that workspace-level settings override Canvas sharing. Review your workspace sharing policies inside Zapier.

If you continue to encounter problems, compare your settings with the official documentation for sharing Canvas publicly in Zapier, available at this external help center article.

Best practices for sharing Zapier Canvases

To keep your data secure and your processes clear, follow these best practices when you share a Zapier Canvas:

• Review every Canvas for sensitive information before turning on public sharing.
• Prefer view-only access when sharing Zapier Canvases with large groups.
• Use descriptive Canvas names so collaborators can easily identify each automation map.
• Periodically audit which Zapier Canvases are shared and disable links you no longer need.
• Document how and why you share each Zapier Canvas inside your internal knowledge base.

For teams that want deeper process documentation or consulting support around automation and Zapier, you can also explore specialized resources such as Consultevo for guidance.

By following these steps and tips, you can confidently share any Zapier Canvas with the right people, maintain control over access, and keep your automation plans organized and secure.

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